Management of Project coursework

iQ Nelson Court Student Accommodation Case Study

GROUP 16 MID -TERM PRESENTATION

ENGM60061 - Project Assignment

“Lack of direction, not lack of time, is the problem. We all have twenty-four-hour days.”

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Project Scope:

In Scope:

•Select project to study

•Interview project practitioners

•Conduct research relative to mngt. Theories

•Analyze how theories are implemented

Out of scope:

•Researching technical aspects of case

•Provide recommendations to case

•Surveying public opinion

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Project Stakeholders:

- Project Team (responsible)

- Course supervisors (client)

- Case project practitioner (consultant)

- Undergrad students (beneficiary)

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Project Plan: Different planning methods were considered..

Gantt Chart Work Breakdown Structure

Network Diagram Typical Milestone Timeline

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

1. Proposed Timeline

Timeline is a time management tool that allows group members

to track the life of the project through milestones.

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

2. High-Level Milestones

* ENGM60061 – Group 16 Project Charter

As of Thursday, 3rd November 2022

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

3. Gantt Chart

Task Start End Progress 10/4 10/5 10/6 10/7 10/8 10/9 10/10 10/11 10/12 10/13 10/14 10/15 10/16 10/17 10/18 10/19 10/20 10/21 10/22 10/23 10/24 10/25 10/26 10/27 10/28 10/29 10/30 10/31 11/1 11/2 11/3 11/4 11/5 11/6 11/7 11/8 11/9

Introduction to team 04/10/2022 04/10/2022 100%

Group leader selection 04/10/2022 06/10/2022 100%

Case project bid 07/10/2022 12/10/2022 100%

Hello letter draft 13/10/2022 21/10/2022 100%

Hello letter draft correction 22/10/2022 27/10/2022 100%

3 Bok points to be selected 22/10/2022 27/10/2022 100%

Projects charter and story board 22/10/2022 27/10/2022 100%

PPT production 28/10/2022 02/11/2022 100%

Interview questions 28/10/2022 02/11/2022 0%

Video production 03/11/2022 09/11/2022 0%

A chart in which a series of horizontal lines shows the production in certain periods of time relative to the amount planned.

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Role Distribution:

Name Role Video Capture & Edit Voice Over Researcher Scriptwriter Story-Boarder Producer Interviewer Planner / Coord. PPT Speechwriter

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Project Departments:

WHATSAPP GRO UPS T HAT EM BO DY

D EPART M EN TS I N A V I D EO PRO D UCT I O N

C O M PAN Y.

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Resource Management:

Resources that could be involved in this project

l Human resources

l Video equipment

l Communication tools

l Others

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Resource Breakdown Structure

This method was selected to properly represent the

allocation of resources to different departments.

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Risk Management Strategy: Risks involved in project

Incompletion of the milestones

Delaying of tasks

Lack of clarity among the team members

Lack of resources for video production and presentation

Unexpected shift in team roles.

Communication/language barrier

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Risk Management Strategy: Risks prevention

Creating proper timeline using Gantt Chart

Discuss roles distribution regularly

Regular team meetings

Resource planning and implementation

Regular risk assessment

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Plan Summary:

Gantt Chart

Roles Matrix

WhatsApp Groups

Milestone Timeline

RBS Allocation

Assessment

Prevention

Reflection Meetings

Supervisor guidance

Scope

Planning

Team Roles

Resources Mngt.

Risk Mngt.

Internal & External

Feedback

Out-Scope In-Scope ENGM60061 – Midterm PPT

iQ Nelson Student Accommodation Case Study

Crisis Management:

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Crisis Management

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Crisis Management: Influence on project

Directly Affecting • Video recording progress • Video editing

Indirectly Affecting • Other roles shortage • Resources allocation

Scope

Planning

Team Roles

Resources Mngt.

Risk Mngt.

Internal & External

Feedback

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Crisis Management: Was this anticipated?

OUR RISK PLAN WAS EFFECTIVE

Regular team meetings (prevention)

Unexpected shift in team roles (involved)

From Risk Mngt. Strategy: Risks involved & prevention

From Project Charter: Change Management

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Crisis Management: The solution

- Allocate their roles other members

- Separate production into two stages.

- Reschedule using Network Diagram for CPM and float

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Crisis Management: The solution

- Allocate their roles other members

Name Role Video Capture & Edit Voice Over Researcher Scriptwriter Story-Boarder Producer Interviewer Planner / Coord. PPT Speechwriter

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Crisis Management: The solution

- Separate production into two stages.

Stage 1 Weeks 7 & 8

• Record basic video

Stage 2 Weeks 9 &

10

• Basic editing

Stage 3 Weeks 11+

• Refining of video • Ensuring quality

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Crisis Management: The solution

Activities Duration Dependency A=Introduction to team 1 - B=Group leader selection 3 - C=Case project bid 6 A&B D=Hello letter draft 9 C E=Hello letter draft correction 6 D F=3 Bok points to be selected 6 D G=Project charter and story board 6 D H=PPT production 6 E&F&G I=Interview questions 6 E&F&G J=Video production 7 H&J

Critical path: BCDEHJ, BCDEIJ, BCDFHJ, BCDFIJ, BCDGHJ, BCDGIJ Total : 37 days

Critical Path Analysis

Reschedule using Network Diagram for CPM and float

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Crisis Management Informing clients

1. Acknowledge an exsisting crisis without going into details.

2. Ensure priority that production remains and on schedule with highest quality.

3. Present our solutions (Network Diagram / risk assessment / etc..).

4. Ensure that parties involved will be held responsible once production is completed.

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study

Thank you for listening

ENGM60061 – Midterm PPT iQ Nelson Student Accommodation Case Study