writing an email

Formal

Informal

Greetings are used to address the person you are emailing.

Note: First names are usually not used in formal emails.

Dear Sir/ Madam,

Dear Mr./ Mrs. (last name),

To whom it may concern,

Hi Ahmed,

Hello Jaber,

Dear Alaa,

Note: Because this email is sent to someone you are more familiar with, first names can be used.

A reason for writing is important to get your message properly. Think about your reader and how you want them to respond to your email.

I am writing to ask for further information about….

I am writing to inquire about…..

I am writing regarding the meeting we have arranged…

I am writing with regard to ……

With reference to our conversation this morning, I would like to let you know that….

Just a quick question about…

I was wondering if…

I wanted to let you know that…

Making a request or asking for information is also an important part of writing an email.

Note: It is important to be polite when you’re emailing to ask for a request formally.

Could you please let me know if you are available?

I would appreciate it if you could send me the document…

Could we arrange a meeting later?

Please let me know if this will be possible?

I was just wondering if you were around later to….

Would you mind coming earlier?

Can you call me back ASAP?

Note: If you are writing to a friend, you can use informal phrases.

Endings are important to sign off or end an email.

Yours faithfully,

Yours sincerely,

Kind regards,

Best wishes,

Thanks,

Take care,

Love,