Payroll administration

C2  5JD.11

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TITLE: Data Entry Clerk Job Group Category: Nonexempt

General Summary

Works under close supervision, performing general, routine clerical duties. Enters data and transcribes such items as correspondence, reports, and simple statistical tables, from rough drafts and dictation tapes.

Principal Duties and Responsibilities (*Essential functions) 1. *Posts data to records and logs according to prescribed procedures or direction from

supervisors.

2. *Maintains department/section files, retrieving and refiling items as needed. 3. *Enters data and transcribes routine correspondence, reports, tables, and invoices from

rough drafts and dictation tapes, editing, grammar, spelling or punctuation when required. 4. Answers telephone, and performs similar routine duties involving occasional contacts with

other employees.

5. May be required to operate such standard office equipment as copiers or calculators.

Job Specifications 1. Work requires written communication skill to proofread and edit routine business

correspondence.

2. Work requires ability to file and retrieve items either alphabetically or numerically. 3. Work requires ability to type routine office forms and correspondence. 4. Work requires basic understanding of organization and department/section policies and

practices in order to process information and maintain records.

These worker characteristics are normally acquired through completion of high school education and up to one week of on-the-job training.

5. Work requires ability to read and concentrate via filing, typing data entry, and proofreading activities – up to 50% of the time.

6. Work is typically sedentary, but requires standing and walking for approximately 15% of work time.

Working Conditions

The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Approvals:

Line or Staff Management Date Human Resources Date

Job Descriptions