Getta Byte _ Project Scope

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Project Charter

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Project Charter

Project Name	The Hide Out	Project Number	03191964
Project Team		Prioritization	Medium
Owner(s)		Start Date:
Scheduled Completion Date:

Mission/ Purpose

To open a business that will generate a profitable revenue and transforming the store into a place where customers and employees can call a second home while enjoying a delicious cup of coffee.

Project

Description and Project Product

This project of mine will create a new place for customers to relax, use their personal electronics, and socialize while having a light lunch, a pastry, or just a cup of coffee. I would need to hire a project manager to help organize and accomplish each task needed for the project.

· Level the commercial property given to me by my father.

· Build out and renovated shop with a “second home” like atmosphere.

· Equipment purchased such as the coffee and expresso grinder, brewer, fridge, pots, and ovens.

· Furniture- tables, chairs, counters, cabinets, shelving, etc.

· Menu boards and signage for the coffee shop.

· Obtaining the proper licenses and inspections.

· Securing vendors for initial and future supplies.

· Training and hiring baristas for the store.

Objectives

· Increase profits by meeting the needs of customers of a place to purchase coffee, lunch, or pastries.

· Increase customer satisfaction by providing the customers a relaxing place to hang out and socialize.

· Increase the competitiveness of the store by offering a friendly atmosphere, amazing customer service, and good quality food and beverages.

Business Need

It isn’t common to find a coffee shop that can provide a warm, homely atmosphere, let alone in the Zion, IL area. By being the only coffee shop in this area, it will not only generate revenue but customers will have a great place to come to. As a small first time business owner, the satisfaction that would come from fulfilling the needs of a neighborhood and providing good quality products to customers it will generate a profit.

A cup of coffee generally runs $3.50 a cup and with about 230 cups of coffee sold each day, the business will generate about $293,865.00 in coffee revenue alone. In the years to follow, the business can eventually grow to the point of expansion into a second location.

Milestones

· Search for a reputable construction company-May 14th

· Exact location of the store on property-May 28th

· Obtain necessary business licensure- May 29th

· Research and purchase furniture for the store- May 30th

· Choose paint color-June 1st

· Build out of location-June 15th

· Equipment purchase-July 1st

· Paint interior/exterior-July 15th

· Installation of furniture, cabinets, and equipment-July 20th

· Install menu board- July 20th

· Research for suppliers-July 20th

· Testing of installed equipment-July 29th

· Purchase of nonperishable supplies-July 29th

· Install exterior signs-August 1st

· Hire and train two baristas-August 15th

· Building inspection by city- August 5th

· Purchase pastry/ lunch goods from suppliers-August 19th

· Final walkthrough and inspection-August 29th

· Open for business- September 1st

Budget

Estimated Labor

$20,000.00

Estimated Materials

$35,000.00

Estimated Contractors

$160,000.00

Estimated Equipment and Facilities

$65,000.00

Estimated Licenses and miscellaneous fees

$45,000.00

Total Estimated Cost

$325,000.00

User Acceptance Criteria

· Shop to be opened on or before September 1st 2017.

· Interior environment must have that second home feeling.

· All equipment, furniture, and food must be ordered, in place, and functioning properly prior to opening.

High-Level Project Assumptions

· Store will be open by September 1st 2017.

· Interior design will feel like a second home.

· Customers will be drawn to the store.

· Project will be completed for less than $325,000.00.

· Labor costs may be more than $20,000.00.

· The actual construction of the building will not take if the installment of equipment.

· Finding some reasonable vendors for supplies.

· Coffee shop will be in an area of a lot of foot traffic.

· All equipment will be functioning properly

· Baristas will be hired and trained properly

High-Level Project Constraints

· Obtaining the necessary licenses may become an obstacle.

· Passing the Food and safety inspections

· Renovations may take longer than expected

· Unable to find the necessary suppliers

· Equipment is faulty and not working properly

· Delay of furniture.

· Not enough funds to finish projects

· Not being able to find a reliable construction company

· Contractors working slowly and delaying the work

Exclusions and Boundaries

Boundaries

· Minor changes in the interior design after renovation has already started

· Removal of all the trash from the build out

· Extending or shortening of time if needed

· Furniture damaged during the installation

Exclusions

· Major changes in the interior design after renovations have already began

· Baristas to be hired and trained

· Funds for the project

· Products for opening

· Guarantee of customers

· Guarantee of income generated

Major Risks

· Delay in the furniture delivery

· Insufficient funds

· Delays in licensing

· Delays in construction

· Delays in perishable supplies delivery

· Equipment failure

· Miscalculations in estimates of budget

KEY STAKEHOLDERS

Project Manager Authority Level

Project Core Team

General Contractor

Subject Matter Experts (SMEs) (What resources will you need with special expertise?)

Equipment usage

APPROVALS

Type Name

Signature

Date

Project Manager Approval

May 23, 2017

Customer/Sponsor Approval

The Hide Out Coffee Shop

May 23, 2017