Graded Project: Microsoft Access

Microsoft Access Graded Project

The purpose of this project is to create a home inventory database that can be referred to in

case of damage, theft, or natural disaster. You’ll assume the role of homeowner, who over time

has acquired many valuable assets. You would like to more easily manage purchase history,

product serial and model numbers, warranties, and appraisal information. For this project, you

must create an Access database with forms, queries, and reports that you’ll store off site in case

of emergency.

Note: If you have more than 10 attachments, you’ll need to WinZip all of the project’s

associated files along with all documentation using the WinZip software program.

Instructions

Create a Database

1. Start Access and create a Blank database, naming it “Inventory.”

2. On the Home tab, select View and then go to Design.

3. When prompted, name the new table "Inventory."

4. In Design view, change the field name 'ID' to 'Item ID' and verify that it’s data type

AutoNumber and has been selected as the primary key.

5. In Design view, add the remaining fields and corresponding data types:

Field Name Data Type Description Item Name Short Text Category Short Text Appliances, Electronics, Jewelry,

Other Manufacturer Short Text Model Short Text Serial Number Short Text Purchase Date Date/Time (Short Date) Purchase Price Currency Merchant ID Number Online Purchase Yes/No Credit Card Purchase Yes/No Warranty Type Short Text Store, Manufacturer, Other Warranty Length Short Text Repair Yes/No Repair Date Date/Time (Short Date) Comments Short Text

6. Save and then close the Inventory table.

7. Create a second table in Design view. Name the table “Merchants.”

8. Add the following fields and corresponding data types. Be sure Merchant ID is the

primary key:

Field Name Data Type Description Merchant ID AutoNumber Merchant Name Short Text Address Short Text City Short Text State Short Text Zip Short Text Email Hyperlink Website Hyperlink Telephone Short Text (Phone number input

mask).

Fax Short Text

9. Save and then close the Merchants table.

10. Create a relationship by linking the Merchant ID in the Inventory table to the Merchant

ID in the Merchants table. Be sure to enforce referential integrity.

Create Forms and Populate the Database

11. Create a Merchants form.

12. Create an Inventory form, with the purchase price as $0.00.

13. Use the Merchants form to populate the appropriate sections in the Merchants table

with the records listed below.

Merchant Records Merchant ID 1 Merchant Name Electronics Mart Address 65 Resister Ave. City Blankston State PA Zip 18454 Email [email protected] Website www.emart.com Telephone (570) 555-1111 Fax (570) 555-1112 Merchant ID 2 Merchant Name Appliances Inc. Address 2020 Mechanics Road City Blankston

State PA Zip 18454 Email n/a Website n/a Telephone (570) 555-1234 Fax (none) Merchant ID 3 Merchant Name Stuff Mart Address 721 Frengburg St. City Shopville State NY Zip 10022 Email [email protected] Website www.stuffmart.com Telephone (212) 555-5432 Fax n/a Merchant ID 4 Merchant Name Phones and More Address 21 Framer Circle City Klossville State PA Zip 19019 Email [email protected] Website www.phonesandmore.com Telephone (612) 555-9876 Fax n/a Merchant ID 5 Merchant Name Jewelry Warehouse Address 24 Karat Street City Platoid State NY Zip 00050 Email [email protected] Website www.jewelware.com Telephone (609) 555-3344 Fax (609) 555-3345 Merchant ID 6 Merchant Name Crazy John’s Computers Address 456 Enterprise St. City Wynnsville State CO Zip 18888 Email [email protected] Website www.merchandizing.net/crazy Telephone (301) 555-9080 Fax n/a Merchant ID 7 Merchant Name Collector’s Emporium Address 256 Antiques Ave.

City Oldensurg State PA Zip 18999 Email [email protected] Website www.collectibles.net Telephone (570) 555-1608 Fax (570) 555-1609

14. Use the Inventory form to populate the appropriate sections in the Inventory table with

the records listed below.

Inventory Records Item ID 1 Item Name GameBox Category Electronics Manufacturer Super Model GB928 Serial Number R729-382 Purchase Date 2/1/2020 Purchase Price $599.00 Merchant ID 1 Online Purchase No Credit Card Purchase Yes Warranty Type Manufacturer Warranty Length 2 years, parts only Repair No Repair Date (none) Comments packaged with one free game control Item ID 2 Item Name Smart TV Category Electronics Manufacturer Super Model 4200 Serial Number 1930456 Purchase Date 2/20/2020 Purchase Price $499.00 Merchant ID 1 Online Purchase No Credit Card Purchase Yes Warranty Type Manufacturer Warranty Length 90 days, parts only Repair No Repair Date (none) Comments (none) Item ID 3 Item Name Laptop Category Electronics Manufacturer Deluxe Model SuperFast Serial Number 879603-109-345

Purchase Date 2/27/2020 Purchase Price $899.00 Merchant ID 3 Online Purchase No Credit Card Purchase Yes Warranty Type Manufacturer Warranty Length 1 year, parts and labor Repair Yes Repair Date 6/1/2020 Comments keyboard replaced Item ID 4 Item Name Bluetooth Headset Category Electronics Manufacturer Wireless Model BT54910 Serial Number 345-896-000 Purchase Date 2/22/2020 Purchase Price $99.00 Merchant ID 4 Online Purchase Yes Credit Card Purchase Yes Warranty Type Manufacturer Warranty Length 12 months, parts only Repair No Repair Date (none) Comments (none) Item ID 5

Item Name Ink Jet Printer

Category Electronics

Manufacturer Pro

Model U750

Serial Number 555639870

Purchase Date 1/15/2020

Purchase Price $49.00

Merchant ID 6

Online Purchase Yes

Credit Card Purchase Yes

Warranty Type Manufacturer

Warranty Length 90 days, parts and tech support

Repair No

Repair Date (none)

Comments (none)

Item ID 6

Item Name Refrigerator

Category Appliances

Manufacturer Wonderlux

Model Ice Age 2000

Serial Number 2567590

Purchase Date 4/5/2020

Purchase Price $999.00

Merchant ID 2

Online Purchase No

Credit Card Purchase Yes

Warranty Type Manufacturer/store

Warranty Length 2 years, parts and labor/5 years, refrigeration parts

Repair No

Repair Date (none)

Comments (none)

Item ID 7 Item Name Washing Machine Category Appliances Manufacturer Wonderlux Model CL900 Serial Number 90050221 Purchase Date 6/4/2020 Purchase Price $625.00 Merchant ID 2 Online Purchase No Credit Card Purchase Yes Warranty Type Manufacturer Warranty Length 1 year, parts and labor Repair No Repair Date (none) Comments (none) Item ID 8 Item Name Clothes Dryer Category Appliances Manufacturer Wonderlux Model DR199 Serial Number 199502211 Purchase Date 6/4/2017 Purchase Price $700.00 Merchant ID 2 Online Purchase No Credit Card Purchase Yes Warranty Type Manufacturer Warranty Length 1 year, parts and labor Repair No Repair Date (none) Comments (none) Item ID 9

Item Name Dishwasher Category Appliances Manufacturer Washomatic Model DW19 Serial Number 195-763984 Purchase Date 8/12/2020 Purchase Price $475.00 Merchant ID 3 Online Purchase No Credit Card Purchase Yes Warranty Type Manufacturer Warranty Length 1 year, parts and labor Repair No Repair Date (none) Comments (none) Item ID 10 Item Name Smart Phone Category Electronics Manufacturer EasyPhone Model 17S Serial Number 567-39QR4512 Purchase Date 1/30/2020 Purchase Price $799.00 Merchant ID 4 Online Purchase No Credit Card Purchase Yes Warranty Type Manufacturer Warranty Length 1 year, parts only Repair No Repair Date (none) Comments (none) Item ID 11 Item Name Heart Pendant on Gold Chain Category Jewelry Manufacturer GoldPlus Model n/a Serial Number n/a Purchase Date 2/11/2020 Purchase Price $599.00 Merchant ID 5 Online Purchase No Credit Card Purchase Yes Warranty Type n/a Warranty Length n/a Repair No Repair Date (none) Comments 24 karat gold, 18" serpentine link chain Item ID 12 Item Name Engagement Ring

Category Jewelry Manufacturer Jewelserv Model n/a Serial Number n/a Purchase Date 2/12/2020 Purchase Price $2,500.00 Merchant ID 5 Online Purchase No Credit Card Purchase Yes Warranty Type n/a Warranty Length n/a Repair No Repair Date (none) Comments Appraisal in safety deposit box Item ID 13 Item Name Superhero #1 Comic Book Category Collectibles Manufacturer Funny Publishing May 1976 (publisher) Model n/a Serial Number n/a Purchase Date 5/25/2020 Purchase Price $39.00 Merchant ID 7 Online Purchase Yes Credit Card Purchase Yes Warranty Type n/a Warranty Length n/a Repair No Repair Date (none) Comments 9.4 Comic Book Grading Item ID 14 Item Name Superhero #6 Comic Book Category Collectibles Manufacturer Funny Publishing November 1976 (publisher) Model n/a Serial Number n/a Purchase Date 5/25/2020 Purchase Price $67.00 Merchant ID 7 Online Purchase Yes Credit Card Purchase Yes Warranty Type n/a Warranty Length n/a Repair No Repair Date (none) Comments 9.2 Comic Book Grading

Query the Database

15. Create a select query that retrieves the Item Name, Purchase Date, Purchase Price, and

Online Purchase fields from the Inventory table for items purchased online.

a. Have the select query sort the results in chronological order by purchase date.

b. Be sure to format the Datasheet view so that all field names and data are

displayed entirely.

c. Save the query, naming it “Online Purchases,” and then close the query.

16. Create a select query that retrieves the Merchant Name from the Merchants table and

the Item Name, Category, Manufacturer, and Purchase Date from the Inventory table

for appliances.

d. Have the select query sort the results in alphabetical order by merchant name.

e. Be sure to format the Datasheet view so that all field names and data are

displayed entirely.

f. Save the query, naming it “Appliance Purchases,” and then close the query.

Create Reports

a. Create a tabular report using the Online Purchases query.

i. Sort the report data by purchase date.

ii. Total the items by Purchase Price.

iii. Print Preview your report and adjust formatting as necessary, making

sure all data are displayed on one page.

g. Save the report, naming it “Online Purchases,” and then close the report.

17. Create a tabular report using the Appliance Purchases query.

h. Reduce field widths so that all fields are displayed in portrait orientation.

i. Move the Page 1 of 1 footer so that it’s centered below the report data.

j. Delete the record count and the summary line below the Merchant Name data.

k. Delete the date and time in the report's header (if necessary).

l. Group the report data by merchant name.

m. Sort the report data by purchase date.

n. Print Preview your report and adjust formatting as necessary, making sure all

data are displayed on one page.

o. Save the report, naming it “Appliance Purchases,” and then close the report.