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Discussion 1:

Lab Notebooks and Record Keeping

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Brian Kilheffer posted Oct 21, 2021 8:20 AM

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One of the advantages of record-keeping is that it assists in the controlling of the experiment, patients, and procedures. It also has the benefit of effectively retrieving and disposal any form of record. It is important to state that record-keeping allows better assimilation of new records management technologies. In health care institutions, it can be used to ensure that there is effective regulatory compliance, leading to the reduction of litigation risks. Recent research explained how electronic recordkeeping has effectively safeguarded health and research information (Grant, 2017). On the other hand, there are major downfalls since they are a bit slow, thus reducing the convenience of file accessibility. There are times that the reduced ability of the organization can be affected when making concrete business decisions. The slow access to intelligence is a factor in the decision-making process, thus affecting institutional productivity. Reasons for monitoring this process are that it would improve business efficiency; thus, there is a need for effective supervision to ensure ethical principles like privacy adheres are adhered to. Supporting the strategic direction is another reason whereby record keeping is part of the continuous development and effort of the organization since it is an integral part of data management. Maintaining a sense of accountability is another reason why record keeping has to be monitored. Management of risk would require this process to follow various processes and standardization for efficiency. Moreover, organizing an example of organizing your Lab Book would first involve setting aside time every day. Time management and utilization would be required in lab record management. Keeping a Notepad near or having quick accessibility would assist in comparison and confirmations. It is crucial to use templates in such a process since they are already created for you to apply. Next, the user needs to number the pages for accuracy and planning. Having a set structure allows the user to have a visual picture of the content. Including more detail and information would assist in your future work. In the notebook, it is vital to add the process, outcome, or results. There are crucial elements and data that lab members have to record. Laboratory records are defined as a set of records that entails the written statements of the general reasons, directions that have to be given or taken by the organization. Laboratory records usually have all the information like raw material, manufacturing, producers, and pharmaceutical dosage form. Lastly, the importance of a lab notebook is that when kept properly, it is practical evidence that has clear instructions and accounts of all the processes, methods, and results, all documented even proof of invention (Riley et al. 2017). The records are useful as they have clear evidence of conception and related processes to the practice, which one can then prove. It also contains the invention date, raw material purchase date, name of stakeholders involved, and hypothesis. 

References

Grant, R. (2017). Recordkeeping and research data management: a review of perspectives. Records Management Journal.

Riley, E. M., Hattaway, H. Z., & Felse, P. A. (2017). Implementation and use of cloud-based electronic lab notebook in a bioprocess engineering teaching laboratory. Journal of biological engineering, 11(1), 1-9.

Response 1 …..

Discussion 2:

week 2 - lab notebooks and record keeping

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Emily Schneider posted Oct 27, 2021 11:02 AM

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There are many advantages of the record keeping process for lab notebooks and sample handling. First, it helps researchers communicate with other members of their team to edit, revise, or brainstorm ideas in a timely and effective manner (NIH, n.d.). It can also help protect researchers from unnecessary lawsuits for false allegations or copyright issues (NIH, n.d.). A disadvantage to this is that it can be very time consuming to make sure everything in the lab notebook is set up correctly and according to general standards. 

Lab directors are responsible for lab integrity and periodic checks to “uncover and correct carelessness, fraud, safeguard against fraud, and defending patents” (RCR, n.d.). A witness is also warranted to conceive an invention or idea (RCR, n.d.). The lab notebooks can be monitored especially through an electronic lab notebook where scientists can make their records accessible through spreadsheets, notebook software, and other general office and scientific tools (Kanza, et al., 2017).

The lab notebook would be organized by the notebook name and then a cover page which includes the name of the person and year, general project name, and lab mailing address (Ryan, n.d.). Then there should be a table of contents, followed by the body of the notebook, which includes the experimental entries of each day (Ryan, n.d.). Inside the table of contents there should be a page number where the entry can be found, date the entry was made, and subject/experiment that took place for that entry (Ryan, n.d.). For everyday experimental entries, every researcher should include the date of the entry, the title of the experiment, followed by the hypothesis or goal, background with references, protocols and calculations, observations, data analysis, and ideas for future experiments (Ryan, n.d.)

Lab notebooks are important for patent filing because it provides a permanent record of research, dates, observations, ideas, and more. It protects the researcher against false allegations, copy rights, and other legal issues. With the new era of electronic lab notebooks, this data can be password protected, accessed remotely, and store enormous amounts of data (NIH, n.d.). This strategy of storing lab experiments makes it easier for patent filing and protecting work done in a research setting. 

"Guidelines for SCIENTIFIC RECROD KEEPING in the Intramural Research Program at the NIH." NIH.“RCR - Lab Management: Notebook and Data Management: Laboratory Notebooks.” RCR - Lab Management | Notebook and Data Management | Laboratory Notebooks,  https://ori.hhs.gov/education/products/wsu/data_lab.html.

Phillip, Ryan. "Keeping a Lab Notebook, Basic Principles and Best Practices." NIH.

“RCR - Lab Management: Notebook and Data Management: Laboratory Notebooks.” RCR - Lab Management | Notebook and Data Management | Laboratory Notebooks,  https://ori.hhs.gov/education/products/wsu/data_lab.html.

Samantha, Kanza et al. "Electronic lab notebooks: can they replace paper?" Journal of Cheminformatics, 7 Aprl. 2017, doi: 10.1186/s13321-017-0221-3.

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