project management written report

Group Project Deliverable 4 1

Names: HoFung Lam

Tim Harte

Nidia Mejia

Date: 11/18/20

Part 1: Risk Register (Use the scales below to complete the table that follows.)

· Impact probability (IP) (scale 1-5)

· (1) No Impact

· (2) Impact is Not Likely

· (3) Impact is Unknown

· (4) Impact is Likely

· (5) Impact is Definite

· Impact severity (IS) (scale 1-5)

· (1) No Effect on the Project

· (2) Effect is Not Significant

· (3) Effect is Unknown

· (4) Effect is Significant

· (5) Effect is Severe

· Likelihood of advance discovery (AD) also referred to in your textbook as “detection” (scale 1-5)

· (1) Definite

· (2) Probable

· (3) Unknown

· (4) Not Likely

· (5) Not Possible

· See figure 7.6 in your textbook, pages 221 – 222 for an example.

· The Risk/Opportunity Priority Number (RPN) is what PMI.org uses. Your textbook calls this the “risk value”, see page 222 in your textbook.

· Risk/Opportunity ID is a sequential number that you give each risk in the table below

· The goal of this deliverable is to develop a practical risk management plan containing information specific to this project’s requirements and deliverables, which name specific people and roles, address the practical concerns or opportunities that exist only in this project, and will help the client to feel like you have the project under control, demonstrating that you can produce a professional document.

Risk/ Opportunity ID	Risk/Opportunity Description	Impact Probability (IP) Scale of 1 - 5	Impact Severity (IS) Scale of 1 - 5	Likelihood of Advance Discovery (AD) Scale of 1 - 5	Risk/Opportunity Priority Number (RPN) (RPN = IP x IS x AD)	Risk/Opportunity Owner
1	failure of the first test flight	2	3	4	24	Gerald Hasper
2	exceed project budget of $1,750,000	3	4	4	48	Phillip Greenberg
3	customer private information leak	4	3	2	24	Mary Pearson/William Scott
4	App and online portal not functioning well	2	3	1	6	Eileen Seymour
5	drone deliver the wrong prescription	5	1	5	25	Pharmacy manager
6	fail to finish the project in time	3	4	3	36	project managers
7	failure to include all resources necessary to complete the project	4	4	3	48	Project managers
8	Disagreements regarding development of app	2	3	3	18	Eileen Seymour/Mary Pearson

Part 2: Communications Management Plan

· This should describe in detail the types of communications that will take place in the project, and specify forms to use for certain types of key project information that must be transferred among team members and to others involved in the project.

· This should include agreed upon requirements for communicating with the project sponsor, stakeholders, vendors (if applicable), and the project team. This should be something that can be presented to all team members, stakeholders and the sponsor once approved.

· Items to include (an excel table is one way to summarize this information):

· Description of who needs what communication, and by when or how often if more than once.

· Description of who will produce this information for each of the above.

· Determine which technologies may be used to communicate for each of the above.

· Identify where this information will be stored (e.g. OneDrive, filing cabinets, Teams, etc.)

· List communication constraints (e.g. policy for confidential or restricted information and how team members should handle)

· Your policy for communication outside of the project team, stakeholders and sponsor

· If you need a refresher, Figure 4.9 and 4.10 of your textbook give great examples of what should be considered in your communication plan. (pgs. 125-126)

type of communications	When	audience	information provider	Type of technology
project status report	Once a month	Stakeholders	Phillip Greenberg	GPS located in drone
Milestone reports	Weekly	Project sponsor	Eileen Seymour	App development
Deliverable issues	When needed	Project team	Gerald Hasper	Email
Team status reports	Weekly	pharmacy manager	Stephanie Williams	Email

Part 3: Cost Break-Down

Building upon the resource schedule with major milestones in Deliverable #3, here you should take all numbered work products based on your WBS and schedule out the associated costs. An Excel summary in tabular format would be one way to organize this.

MGT 303: Managing Projects & Teams