cpm6

ID # _________________ Name of Program _________________________

OPERATIONAL AND PERSONNEL POLICIES CHECKLIST

Complete and keep on file for review by child care licensing consultant Effective Date of Policies: ______________

ITEM Description of what to include: 1. the days and hours the center operates Could include, but not limited to, opening and closing times, days of the week

that the center operate, regularly scheduled holidays that the center will observe and vacation schedules

2. age range of children served The ages of the children served at the center should be specific and include actual months/years

3. admission requirements and enrollment procedures

Any procedures, forms, or visits required to enroll a child in the center must be identified

4. parent fees and payment plan Fees and how they are to be paid must be stated 5. information about services provided by

the center Could include, but not limited to, the number of meals served, before and after school care services available, transportation services available

6. items to be provided by parents Should include any items that must be provided by the parent, such as foods, diapers, clothing, etc.

7. a schedule of daily, weekly, and monthly cleaning duties

Should include a description of the types of cleaning duties that must be performed at the center and who is responsible for carrying them out

8. written procedures for reporting suspected child abuse and neglect

Should list to whom concerns are to be reported and include an overview of the NC Reporting Law

9. the center's discipline policy for behavior management

Must include, at a minimum, the items stated in the child care rules

10. a description of opportunities for parent participation including the following:

Should include a general description of the types of activities that occur at the center in which parents are encouraged or required to participate.

pre-enrollment visitation procedures parent participation in group/individual activities parent meetings with staff how to obtain information or file complaints

11. nutrition policies Should list who will provide all meals, nutritional standards that must be met and procedures for children with special dietary needs

PERSONNEL POLICIES

ITEM Comments: 12. job descriptions for each position Job descriptions must be provided for all current positions at the center 13. minimum qualifications for each

position including reference checks Written qualifications for each position must be provided. There must be a policy statement regarding how reference checks will be conducted.

14. health and medical requirements There must be a policy statement informing staff which health and medical requirements are to be meet. This must cover the same requirements addressed in the child care rules.

15. requirements and provisions for inservice training

There must be a policy statement informing staff about the requirement for annual inservice training. This could include information on how staff will be notified of upcoming events, whose responsibility it is to register, what records are to be kept and by whom and how the courses will be funded.

16. provisions for leave time and other absence

Should describe which types of leave a staff member is entitled to, how to schedule leave time and responsibilities of the staff member for coverage

17. procedures for on-going supervision and regular work evaluation

There must be a policy statement that describes the types of work supervision and on-going work evaluation that will be completed for center staff.

18. resignation and termination procedures There must be a policy statement that provides information on the causes for termination and an employee’s responsibilities in regards to resignation.

DCD Child Care Handbook Chapter 17 Resource 6

ID # _________________ Name of Program _________________________

DCD Child Care Handbook Chapter 17 Resource 6

19. policy receipt verification There must be a policy that requires signed and dated statements that

documents the employee was given a job description and reviewed a copy of the center’s operational and personnel policies at employment. This is only required for all employees hired after April 1, 1999.

20. review of enhanced standards There must be a policy that requires a signed and dated statement that documents the employee was provided with information on the voluntary enhanced standards during orientation. This is only required for all employees hired after April 1, 1999.

Quality Point Policies Checklist – complete if applicable

Policies Addendum Quality Point Additional Items – to earn one quality point two of the items below must be met:

1. staff benefits package Has 4 of the 6 benefits below available: Paid leave for professional development Paid planning time Vacation leave Sick leave Retirement package Health insurance

2. enhanced operational policies Must include all of the topics below: Emergency evacuation plan Field trip policy Staff development plan Medication administration Enhanced discipline policy Health rules for attendance

3. parental involvement Must have 2 of the following:

Quarterly parent newsletters Parent advisory board Periodic conferences for children Parent information meetings quarterly