IA2 Edited

Running Head: Continuity operation plan Outline

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Continuity operation plan Outline

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Continuity operation plan Outline

Student’s Name

Institutional Affiliation

Background Information

In this organization, it has been confirmed that approximately 60 percent of the workforce is home as a result of the flu outbreak. It is clear that the activities within this area have gone down, and productivity is equally going down. In essence, there is a need for a proper plan that will enable the organizations to continue with their activities even during this time of the flu outbreak. This is basically because the demand of the people will soon surpass their productivity, and that will instead attract a need for help or need to rely on loans, which is not a good idea. Therefore, there is a need for a proper way to control the flue infection that will ensure there is continued service. This compilation outlines the COOP plan that can be used to ensure there is continued service delivery within the organization despite the flue infection. 

Titles and Explanations

Purpose

This outlines the importance of the purpose of the COOP plan in the organization. It also explains the areas that the plan will cover, such as the strategies to be put in the program in combating the issue. This section describes the function of the COOP to the organization.

Assumptions

This section covers the assumptions that have been put in the plan before coming up with the conclusions on what should or should not be done as it pertains to the issue. The assumptions can be real or not genuine but are essential in the fact that a final plan will be achieved.

Risk Analysis

This is an analysis of the flue risk, which is currently impacting the organizational operations negatively. The extent to which the risks have affected the corporate activities are also analyzed.

Resource Requirements

This section addresses the requirements needed for the actualization of the continuity plan. Obviously, for the organization's activities to continue amidst the flu outbreak, there is a need for the 

Decision

This is the final decision made for the continued service to take place in the organization. The decision might favor the workforce members or fail to favor them.

Roles, Responsibilities and Required Resources

The roles and the responsibilities of developing the COOP are basically on the administration of the organization. Also, there are some roles that as ensuring that the workforce members are kept properly cured lies in the health care system in which the organization is in lyson (Home | FEMA.gov., 2020). 

The essential resource which is required is time and a methodology of curing the flue infection. Moreover, the employees will need proper uniform as well as masks to keep themselves from transmitting the flow to the remaining 40% of the team members. 

There is also a need for an appropriate health-care facility to facilitate the process of curing and recovery. 

Applicable Laws and bylaws

Every organization has its laws, bylaws, regulations as well as the procedures to be put in place during the process (Birchall, 1994; “Maryland Emergency Management Agency (MEMA)”, 2020). The COOP keeps keen attention on the available constitutional laws as it pertains to epidemics in organizations. Moreover, the procedure of getting the operations back to normal will be clearly outlined and possibly made favorable for any stakeholder in the organization. However, the employees are expected to respect the decisions that the organization has arrived at to get the operation going on. The organization is prepared to ensure that the incidence of the flue is protected shortly. 

COOP PLAN

The organization is in its lousy stage, in which 60% of the employees are at their homes following a flu infection. This outbreak has stopped the operations in the organization, and we are currently operating towards a critical stage financially. For this reason, we need to get activities going on within this organization. This has prompted the need for a Continuity of operations plan. This write up is a continuity of operations plan that will be required to be adhered to by all the employees. 

Purpose

This organization has been faced with a very critical condition that has paralyzed the activities within the organization while almost making us insolvent. It is therefore made to notify the employees about the process that will be used in getting back to work within the organization. It is now clear that the organizational financial capability is profoundly threatened, and there is a need to save the situation. This COOP plan is, therefore, here to address such a challenge in an early time before the organization runs insolvent. 

Assumptions.

The assumption that has been made upon the development of this COOP is that not all the employees of this organization are affected by the flu. It is assumed that only 60% of the workforce has been infected. This is despite the fact those employees who are suffering at their homes are those who went for testing after developing the flu. It is hence further assumed that there might be some of the employees still in the organization who might be victims of this flu. It is also believed that the employees who are at their respective homes following the outbreak have received the most appropriate treatment, and they will soon be ready to get back to their work. 

Risk Analysis

The possible threats that the organization is currently facing since the onset of the flu infection include but not limited to the possibility of running insolvent as a result of expenses, closure of the organization, and loss of employees. However, there is a lowered likelihood of the employees to terminate their contract in this organization. Still, it is clear that a continued staying at home of the employees will most probably lead to the organization running insolvent as the resources will be highly utilized with no revenue being generated. 

It is also expected that the government might shut down the organization following claims that it is unsafe for employees to work with us. This is a critical turn point, and it will be tough for us to keep with that. For that reason, we needed to come up with the most probable means of getting the activities going on within the organization while making sure that the incidences of the flu have reduced as much as possible. In this case, we will have gained the financial security that an organization wants. 

Required Resources

The basic resources needed for the recovery of the operations includes, nurses to properly offer health services within the organizations and the proper working uniforms that will ensure that there will be no transmission of the flu to there employees within the organization upon the continuation of activities. 

The most important of the resources that we need is finance, it is clear that money is the only thing that can keep the organization moving on and make it possible to kick out flu amongst us. 

We also need contract employees who will take over for those of our employees who are in critical condition and needing necessary attention. At the same time, the organization will need to seek the services of the healthcare providers in responding to those of our workforce who are in critical condition.

Decision

Upon a meeting that led to the development of this COOP plan, it was decided that the employees will be required at the organizational premises as from next week in which they will be tested to ascertain the levels of their conditions. 

After their level of the employees' conditions is ascertained, those who are not in a critical condition will be required to resume work upon been offered the proper uniforms and medication procedures to ensure they fully recover as well as not transmit the flu to the other employees.

Those of the workforce who will be in critical conditions will be required to keep at their homes as they still receive the most appropriate medications. At the same time, contract employees will be hired to occupy their positions and be released upon the recovery of the employees. 

This will be the primary methodology that will be used to get back activities going on within the organization. It is also very important to note that the organizational financial requirements for the event will be drawn from the saved assets, and upon getting enough revenue, we shall replace such assets. 

At the same time, the organization might be required to hire a permanent workforce that will ensure there is a continued work-flow and improvement of the organizational revenue to cover up with the loss already made. This workforce will be working alongside the current employees, that is to say that we will increase the number of employees.

References

Home | FEMA.gov. (2020). Retrieved 2 March 2020, from https://www.fema.gov/

Maryland Emergency Management Agency (MEMA) . (2020). Retrieved 2 March 2020, from https://mema.maryland.gov/Pages/default.aspx

Birchall, J. (1994). Co-op: the People's Business. Manchester University Press.