HWE Accessories Website Project

2. Applicable Conditions.

The contract period will be 12 months and unless under agreeable terms will the company suppress the period. in case the HWE company cancels the website agreement after the design terms have been agreed, the contractor retains the right to charge the company up to 85% of the total cost depending on which stage the project has been cancelled even if the website will not have gone live. The contractor will require a minimum of one month notice from the company to cancel the web development project.

4. Capability or performance.

the HWE website will offer capabilities related to hardware and software constraints. While the hardware constraints include processor cycles, real storage and network hardware detections, software constraints will comprise of database design, network design and use of specific software interfaces and functions.

5. Delivery or performance-period requirements.

The stipulated project time frame of one year is long enough to cover exceptional cases that may arise during web development. The allocated time for each task ensures that the project will be completed on time and the website will be live on or before the set period is over.

6. Trade-offs.

Some of the expected consequences of the trade- offs may lead to adjustments of the project scope in terms of durations of the completion of the project. For instance, the project manager may consider shortening the project duration by increasing the number of workers and this will eventually increase the cost and performance. this will ensure the project manager achieves the desired goals within the stipulated time

7. Risks.

the technical risks associated with this project involve discovery of information, technology limits as well as constraints that render the solution invalid. efforts taken to reduce this risk comprises of factoring out technical and non-technical risks into launch decisions and planning. An example of these risks is lack of sufficient knowledge from the programmers set to design the website. Other technical risks associated with the project include unavailable test facilities, lack of a suitable project manager and poor communication among the stakeholders

Cost risk will occur when the project cost surpasses the budgeted cost. to reduce this a Work Breakdown Structure strategy has been employed which organizes project tasks into phases. failure to do so will leas lead to poor performance due to reduction of quality and scope of the project. besides, cost risks are likely to extend the scheduled time frame since there may be no enough funding to complete the project within the desired time frame.

schedule risk in the project involves the project completion taking more time than the scheduled time frame. to avoid this, Program Evaluation Review Technique (PERT) has been used to organize the project tasks into a network that represent dependency of the various tasks. failure to apply the technique may result into cost risks as well as performance risks. this is because longer projects will always cost more and may as well be too late for the project to achieve the intended tasks.

B. PLAN OF ACTION

1. Product or Service Description.

The website will be interactive to users by offering various options in the web page and on menu driven interfaces that support Graphical User Interfaces. the website will display various types of accessories that HWE company offers alongside their prices and features

2. Potential Sources.

a. Prospective Offerors:

Prospective offers will be identified using evaluation. The first stage is by establishing the evaluation criteria to the source selection authority for approval. Secondly, forming the evaluation team and briefing them on their responsibilities. Lastly conducting the evaluation based on whether the sole source approach is available

b. Market Research:

Market Research was conducted by the IT personnel using interviews, surveys and questionnaires on whether the project was viable and would in any way would lead to improvement in terms of service delivery. Through the use of statistical analysis tools on the collected data, it was discovered that the project was viable and necessary for the HWE Company and would result in increase of service delivery, sales and entire business process. The market research was used to develop effective strategies on the proposed project

3. Competition.

The proposed plan is based on a competitive solicitation with other upcoming creative web sites due to the continuing advancements of the web designs. The interactivity of the website improves customer’s satisfaction which will eventually promote company’s profit.

4. Source Selection Procedures.

a. Evaluation Procedures.

Explain how offers will be evaluated, the relationship of the evaluation procedures to the technical factors/standards, technical evaluation team and solicitation requirements. For example:

it will be essential to evaluate useful internal tools in order to establish a good evaluation plan alongside with preparation of soliciting document. The evaluation plan should be in a position to have the necessary time frame and responsibilities attributed to each team member. the proposals in this project should be evaluated based on the best value procedure with emphasis made on past performance capabilities and workforce.

b. Evaluation Factors

Some of the evaluation factors in the project include:

i) quality evaluation which may include evaluation of samples

ii) commercial evaluation

iii) supplier evaluation

iv) comparative analysis of results

c. Evaluation Factor Standards

first is the utility standards which are aimed at increasing the extent which stakeholders find evaluation processes and products essential in meeting their needs.

feasibility standards are aimed at increasing evaluation efficiencies and effectiveness

propriety standards on the other hand support proper right, just and legal during evaluation. others include accuracy standards and evaluation accountability standards.

5. Contracting Considerations

a. Contract Type:

It is an executed contract since the customers/ buyers are in a position to obtain accessories with ease through the new webpage just by making logins in the webpage

b. Options:

in case the project is not completed within the stipulated time or fails to follow the project scope, the project time and budget eill be extended at the expense of the contractor

c. Special Contract Clauses/Provisions/Deviations:

the project prohibits access and distribution of private information from being disclosed by third parties and need to do so would require agreement between the parties involved.

A force majeure clause – in case of a failure to meet the contractual obligation mainly through unavoidable circumstances

d. Contracting Method:

the proposed project will use negotiated procedure as a viable contracting method since it is flexible for use by the stakeholders and offerors of the project. this contracting method is essential in providing favorable strategies for competitions with rival projects.

e. Contract Administration:

the contract project will be administered by HWE project managers, potential shareholders, CEO and Project sponsors.

6. Budgeting and Funding.

a. Derivation of Budgeting Estimates:

a detailed estimate for all the project costs was first compiled and thereafter adding it to the budget plan. the strategy makes it possible for contractor to track the project according to the budget provided while the work is still ongoing.

b. Funding Availability:

The projections from the previous final years shows that the contracted business is in a position to meet the required financial capabilities

c. Currency Used: U.S. Dollar

7. Management Information Requirements.

The Quality Assurance Surveillance plan will be used to continually monitor the progress of the project by giving periodic feedbacks.

8. Logistics considerations.

For a project to run smoothly, certain aspects have to be implemented before commencing on the project. Hardware, software and hiring of new workers must be properly addressed before any attempts of starting a project are made. the key aspects include transfer of knowledge which requires the contractor to train the staff so as to acquire the necessary skills

in addition, detailed schedules for implementation must be put in place since it is illogical to implement the whole project all at once. besides, risk identification factors must be strategized because of the possibility of a new risk factor arising when the project is taking place.

9. Business-Furnished Equipment.

the contractors will be provided with the necessary hardware and software that will aid in website designing and will include computers and printers. this hardware should be available throughout the project implementation. office tables and chairs are as well necessary before, during and after project implementation

10. Business-Furnished Information.

Maps and drawings depicting the schedule, time frame and phases of project implementation will need to be provided to the contractors

11. Safety and Security Considerations.

Necessary safety and security precautions have to be taken care of to avoid loss of data and information related to the project being undertaken. security aspects are classified into three, confidentiality, integrity and availability. servers involved in the project might be easily attacked and having different servers to ensure continuity of the project will be required will resolve the problem arising from any attack.

12. Milestones for system Cycle.

BSA/515r4 CONTRACT PLAN

College of Information Systems and Technology

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