Week 5 Assignment 3: Email Based on Listening Skills Scenario

COM101 Voice Mail Transcript

Hi Sam

, this is your

supervisor

R

o

n

Miller calling

.

I learned in t

his

morning’s

manager meeting,

subtle

changes have been made to the company

vacation policy.

I am

calling to

alert

you

to

the

new vacation policy

and

the new regulations being implemented

.

I

n the new vacation policy

,

employe

e

s

with three or less years of service will no

w

have one full week of paid vacation

.

E

mployees that have between three and five years of service will now have two full weeks of

paid vacation

. While e

mployees with five years or more service w

ill be

offer

ed

three fu

ll weeks

of paid vacation

.

In

accordance with th

is

new policy

,

employers must now submit a vacation

request at least one month prior to the vacation date

.

E

mployees are also required to submit a

vacation request to the

ir

direct supervisor

. K

eep in mind though tha

t no more than two

employees from any one department can be on vacation at the same time

.

Sinc

e

these

policy

updates are being implemented very soon

, I

need for you to write and send a notification email

to our department members about these policy changes

.

I

n your

email please address all of the

vacation policy changes

I

shared with you and make sure you use the correct email format as

you work on this

.

I

would also like you to follow the appropriate

n

etiquette rules for electronic

communication and ensure that your ema

il

is one to two

paragraph

s

in

length

and mee

ts

the

two hundred fifty to three hundre

d

word

minimum

.

If you could have this e

mail

written

an

d

sent out today that would be fantastic

.

Thank

you for taking

care

of this for our department

.

H

ave a great day

.

COM101 Voice Mail Transcript

Hi Sam, this is your supervisor Ron Miller calling. I learned in this morning’s manager meeting,

subtle changes have been made to the company vacation policy. I am calling to alert you to the

new vacation policy and the new regulations being implemented. In the new vacation policy,

employees with three or less years of service will now have one full week of paid vacation.

Employees that have between three and five years of service will now have two full weeks of

paid vacation. While employees with five years or more service will be offered three full weeks

of paid vacation. In accordance with this new policy, employers must now submit a vacation

request at least one month prior to the vacation date. Employees are also required to submit a

vacation request to their direct supervisor. Keep in mind though that no more than two

employees from any one department can be on vacation at the same time. Since these policy

updates are being implemented very soon, I need for you to write and send a notification email

to our department members about these policy changes. In your email please address all of the

vacation policy changes I shared with you and make sure you use the correct email format as

you work on this. I would also like you to follow the appropriate netiquette rules for electronic

communication and ensure that your email is one to two paragraphs in length and meets the

two hundred fifty to three hundred word minimum. If you could have this email written and

sent out today that would be fantastic. Thank you for taking care of this for our department.

Have a great day.