I need to fill out a format with information from approximaly 18 contracts

Client’s Initials: _______

APOPKA CITY CENTER

580 E. Main Street

Apopka, FL 32703

1-407-703-4493 (T)

COURTESY GROUP SALES AGREEMENT

GROUP: Colour Republic JAN 2024

CONTACT: Natalia Flor

ADDRESS: 8901 NW 33rd St Suite 100

Doral, FL 33172

TELEPHONE: (786) 836-0475

EMAIL: [email protected]

ROOM GRID

Colour R epublic JAN 2024

Sun 01/21/2024 Mon 01/22/2024 Tue 01/23/2024 Wed 01/24/2024

Rooms Rate Rooms Rate Rooms Rate Rooms Rate

2 Queen Standard S 1 $169.00 1 $169.00 4 $169.00 4 $169.00

King Standard S 2 $161.00 2 $161.00 5 $161.00 5 $161.00

2 Queen Standard with breakfast for 3 1 $174.00 1 $174.00 1 $174.00 1 $174.00

Thu 01/25/2024 Fri 01/26/2024 Sat 01/27/2024 Sun 01/28/2024

Rooms Rate Rooms Rate Rooms Rate Rooms Rate

2 Queen Standard S 4 $169.00 4 $169.00 4 $169.00 4 $169.00

King Standard S 5 $161.00 5 $161.00 5 $161.00 5 $161.00

2 Queen Standard with breakfast for 3 1 $174.00 1 $174.00 1 $174.00 1 $174.00

Mon 01/29/2024 Tue 01/30/2024 Wed 01/31/2024 Thu 02/01/2024

Rooms Rate Rooms Rate Rooms Rate Rooms Rate

2 Queen Standard S 4 $169.00 4 $169.00 4 $169.00 4 $169.00

King Standard S 5 $161.00 5 $161.00 5 $161.00 5 $161.00

2 Queen Standard with breakfast for 3 1 $174.00 1 $174.00 1 $174.00 1 $174.00

Fri 02/02/2024 Sat 02/03/2024 Sun 02/04/2024 Mon 02/05/2024

Rooms Rate Rooms Rate Rooms Rate Rooms Rate

2 Queen Standard S 4 $169.00 3 $169.00 3 $169.00 3 $169.00

King Standard S 5 $161.00 3 $161.00 3 $161.00 3 $161.00

2 Queen Standard with breakfast for 3 1 $174.00 0 $174.00 0 $174.00 0 $174.00

Tue 02/06/2024

Rooms Rate

2 Queen Standard S 3 $169.00

King Standard S 3 $161.00

2 Queen Standard with breakfast for 3 0 $174.00

Rates are based on double occupancy, additional charges for triple or quad occupancy plus state and local taxes.

BILLING ARRANGEMENTS

/ADDITIONAL ROOMS

Credit Card

This is a courtesy contract with a block of 10 rooms per night. Once the block has been picked up at

100%, any additional rooms can be added based on availability at a new negotiated rate.

RESERVATION METHOD Rooming List

TAXES Guestroom rates are subject to current 12.5% tax.

SPECIAL CONCESSIONS

In consideration of the Room Night Commitment and the functions identified on the Function

Information Agenda/Event Agenda, Hotel will provide (Group) the following special concessions:

 Complimentary Wifi and Parking

 Group rate will be offered up to 2 days pre and post contracted dates based on availability.

CUTOFF DATE

The negotiated group rate is valid until the cut-off date of 01/12/2024 or until the entire allotted group rooms have been reserved within the designated block. Once the cut-off date has passed, and/or room

inventory is no longer available within the block, reservation will be accepted on a case by case basis.

AS THIS IS A COURTESY BLOCK HOTEL RESERVED THE RIGHTS TO RELEASE THE UNSOLD ROOM BLOCK AT ANY TIME. In order to have a confirmed block, the client must reserve

a definite block with attrition attached.

NF E-SignedDoc ID: 20240111131246592

Sertifi Electronic Signature

Client’s Initials: _______

Hilton Garden Inn Apopka City Center

ADDITIONAL AGREEMENT PROVISIONS

GUARANTEED RESERVATIONS: All reservations must be guaranteed by a room deposit or major credit card. Any room

cancelled less than 72 hours prior to arrival date will be charged one night’s room and

tax. Any room guaranteed for late arrival that is not utilized will be charged one night’s

room and tax.

CHECK-IN/OUT TIME: Check-in time is 3:00pm or later. Anyone arriving prior to 3:00pm will be given a room

as it becomes available. Checkout time is 11:00 am.

CUT-OFF DATE: After the cut-off date of 01/12/2024, we reserve the right to release the unused portion of

your block but will continue to accept reservations at the prevailing rate subject to availability.

COMMISSION: The group room rates listed above are net non-commissionable.

EARLY/LATE DEPARTURE FEES: Group rates quoted in this contract have been established based upon the arrival

and departure pattern noted herein. The hotel reserves the right to impose an early

check out fee of $50 for guests that depart the hotel on a date earlier than originally

reserved.

Group rates quoted in this contract have been established based upon the arrival and

departure pattern noted herein. The hotel reserves the right to impose late check-out fee

of $50 for guests that wish to stay up to 3:00 PM on day of departure. After 3:00 PM the charge is the full room rate.

ROOM ASSIGNMENT POLICY: The Hotel will make every effort to honor designated room assignments as noted on the

group rooming list. However, please be advised that we do not have the authority to

move another guest from a suite if they opt to extend their stay. This may result in changes to your group’s room assignments. Additionally, we may encounter other

circumstance which would prevent specific room designations from being fulfilled.

Under these circumstances, we will be unable to refund (financially or otherwise) individual guests for any inconvenience this may cause.

DISCOUNTS: These terms and agreements are exclusive and not in conjunction with any advertised or

unadvertised promotional specials existing or yet unreleased. FORCE MAJEURE: The performance of this agreement by either party is subject to acts of God, government

authority, disaster, strikes, civil disorders, or other emergencies, any of which make it illegal or impossible to provide the facilities and/or services for your meeting. It is

provided that this agreement may be terminated for any one or more such reasons by

written notice from one party to the other without liability. INDEMNIFICATION: Each party hereby agrees to indemnify, defend and hold the other harmless from any loss,

liability, costs or damages arising from actual or threatened claims or causes of action

resulting from the gross negligence or intentional misconduct of such party or its respective

officers, directors, employees, agents, contractors, members or participants (as applicable), provided that with respect to officers, directors, employees, and agents, such individuals

are acting within the scope of their employment or agency, as applicable.

SECURITY: We have no insurance for and are not responsible for any loss or damage to your property.

If required, in our sole judgment, or order to maintain adequate security measures in light of the size and/or nature of your function, you will provide, at your expense, security

personnel supplied by a reputable licensed guard or security agency doing business in the

city or county in which we are located, which agency will be subject to our prior approval. Such security personnel may not carry weapons. For the safety of persons and property,

no fireworks or incendiary devices may be used indoor at the hotel. Group agrees to

comply with all applicable federal, state and local laws, including health and safety codes and federal anti-terrorism laws and regulations including all provisions of the Patriot Act

and regulations of the U.S. Department of Homeland Security and the Office of Foreign

Assets Control. Group agrees to cooperate with Hotel and any relevant governmental authority to ensure compliance with such laws.

AMERICAN DISABILITIES ACT: Both the Group and the Hotel shall be responsible for compliance with the public

accommodation requirements of the Americans with Disabilities Act as defined by law.

The Hotel shall provide, to the extent required by the Act, such auxiliary aids and/or

services as may be reasonably requested by Group for use in sleeping rooms and public areas of the hotel, provided that Group gives reasonable advance written notice to the Hotel

of such needs. Group shall be responsible for the cost of any auxiliary aids and services

(including engagement of and payment to specialized service providers, such as sign language interpreters), necessary for use in the meeting space used by the group, other than

those types and quantities typically maintained by the Hotel. NF E-SignedDoc ID: 20240111131246592

Sertifi Electronic Signature

Client’s Initials: _______

CANCELLATION: Individual reservations must be cancelled 72 hours prior to arrival to avoid being

charged a penalty of one night room and tax.

ACCEPTANCE: We are currently holding your space on a tentative basis, to confirm it as definite, please

review the contract and return a signed copy to our offices by 01/12/2024 this agreement

will constitute a binding contract between the parties. Our receipt of your signed agreement

acknowledges your program as a definite booking. If signed contract is not received by the due date, the hotel will release function space and/or guest rooms currently being held.

CLIENT: Colour Republic JAN 2024 HOTEL: Hilton Garden Inn Apopka City Center

NAME: Natalia Flor NAME: CiCi Hubbard

TITLE: CFO TITLE: Director of Sales & Marketing

SIGNATURE: _________________________________ SIGNATURE: _________________________________

DATE: _________________________________ DATE: _________________________________

NF E-Signed

DocID: 20240111131246592

IP: 190.57.151.151 [email protected]

Natalia Flor 01/11/2024 04:02 PM CSTE-Signed :

Sertifi Electronic Signature

Doc ID: 20240111131246592 Sertifi Electronic Signature