Unexpected Change (wedding plan)

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Work breakdown structure in project administration and systems manufacturing is a deliverable-oriented analysis of a scheme into smaller apparatuses. In my project, there are some things which I needed to change to make it complete and make me feel to have done it correctly. Work breakdown structure has some activities which I left out and later come to note that they were supposed to be in the composition in a specific manner. In the initiation stage where there is the project charter, I need to make a few changes. Before submitting the project charter, it needs to be undoubtedly scrutinized by the bride, groom, their parents and some of the members to ensure it meets specific set standards. Project team members need to be vetted thoroughly before being allowed to partake in the project by members of a selected committee (Burke, 2013).

In the section on the project plan and proposal is where the budget lies and there is a lot which I also need to alter. I need to change the date for fundraising for the set date I feel it will have few people in attendance since it’s during the exam time and most people will be occupied with revisions hence won’t attend. I need to change on the reservation time set for both venue and date before we confirm how many guests will be in attendance before we book expensive places where only a few people will attend or schedule smaller space and most people visit.

On venue checking, I will have to postpone the date set before confirmation of the number of guests to attend. After getting and knowing the exact venue, the decoration will have to be done some days earlier so that in case of anything being less or late, adjustments will be made (Hillson, 2003). I will postpone the date for buying refreshments and food to be eaten on that day for I feel we might purchase excess food than its required hence go into waste or even buy less which will be insufficient for the visitors.

References

Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.

Hillson, D. (2003). Using a risk breakdown structure in project management. Journal of Facilities management, 2(1), 85-97.

Project Charter: Mr. and Mrs. Johnson William Wedding Fundraiser

Project Sponsor: Jones Miller Date Created: July, 10, 2018

Project Manager: Wilson Garcia Date Updated: July, 10, 2018

1.0 Background

Mr. and Mrs. William Johnson intend to have a wedding that will take place on December, 20, 2018. The project team aims to raise an amount of money totaling to $15, 000 which is the estimated amount that will run the events of the program as expected, ensure success and satisfy all the invited guests. The fundraising that will enable the project team to raise the money that is needed for the wedding is scheduled on August, 15, 2018.

2.0 Objectives

· To ensure that the team raises the amount of money required for the wedding project, $15,000.

· To locate and secure a comfortable and classic location for the wedding, a place that can host 200 guests.

· Hold a fundraising event for the wedding project on 15, August, 2018.

· To market the wedding event to potential donors who can fund the activities.

· To have enough personnel for the success of the project, a team that will run the project.

· Hold a wedding by the end of the year, December, 20, 2018.

· To ensure the wedding project is successfully done and all the guests are satisfied.

3.0 Project Scope

The wedding is scheduled on December, 20, 2018. A fundraising is to be held on August, 15, 2018 to raise the $15,000 required to run the wedding event. The expected guests for the wedding are 200.

4.0 Key human resources

· Mr. and Mrs. William, the couple.

· Wilson Garcia, the project manager.

· Ava Olivia, site planner.

· Jones Miller, the project sponsor.

· Liam Brown, catering consultant.

· Maryanne Smith, décor personnel.

· Shawn Stephen, event coordinator.

5.0 Project Budget

6.0 Project Milestones

7.0 Project Risks

· Low guests attendance.

· Failure to meet the set objectives.

· Poor weather.

· Lack of teamwork among the key stakeholders.

· Poor security for our guests.

· Delays resulting from uncertainties such as the poor weather.

· Poor planning skills among the project team which may lead to unexpected failures.

Work Breakdown Structure