CIS 599 Week10 Project Deliverable 6

Running Head: PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 1

Project Plan-Business Requirement Document

Ali Allami

CIS 599 Graduate Information Systems Capstone

Supported by: Professor. Mark Cohen

Oct 27, 2019

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 2 Abstract

The project plan inception has been complete in last week with introduction documenting the cur-

rent IT network and that system is very important. Many kinds of businesses have an operation in place

to help with project management and implementation requirement. There is a chance for improvement

includes making suitable assessments of how to size a project is and project cost estimated.

There are multiple various names for tools that used with for this process: business needs requirement

and specification, requirements specification or, simply, business requirements. Business requirements

are the significant works of a company that must be done to make the company successful. And a busi-

ness requirements document (BRD) means company work documentation. The BRD process can be

incorporated within a Six Sigma DMAIC Define, Measure, Analyze, Improve, and Control culture.

Completion of a quality requirements document allows user needs and expectations to be captured, so

that infrastructure and information systems can be designed properly. Using the requirements document

provided in the course shell as a part of the requirements gathering process. You are to assess the needs

of the company as it prepares to become a multinational organization. You must consider current and

future trends and requirements; however, assumptions should be realistic and carefully considered. The

needs of the organization should be documented. Later deliverables will focus on specifics of all re-

quirements.

In the Business Require Document of this project I will describe the project summary and project

scope of work. In the scope, I will explain how to control the scope. Then I will describe the possible

risks, then integration with database and data warehousing, cloud technology and Virtualization, and

security level. The Project plan in MS Project (.mpp file) will be in the second attaced.

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 3

Document Control

Change Record

Date Author Version Change Reference

11/1/12 Mr. Jen 1.1 Introduction

12/14/12 Dr Joe 1.2 Add 3 main.5 subtask

12/24/12 Mr. Jenny 1.3 Database work

1/4/13 Mr. Jenny 1.4 Bug fix in software

Reviewers

Name Position

Dr. Lli Project Manager

Dr. Jen CIO

Mr. Joe Assistant Project Manager

Mr. Jenny Sr. Software engineer

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 4 Table of Contents

Document Control ....................................................................................................................................... 3

Business Requirements ............................................................................................................................. 5

SCOPE ........................................................................................................................................................................ 5

Describe the scope and analyze how to control the scope. .............................................................................................5

Speculate and give justifications for how to control scope ..............................................................................................6

Assess the human capital that may be needed to complete the project, ensuring that .....................................8

necessary skill sets are identified. .................................................................................................................................................9

Speculate on possible outsourcing or offshoring needs that may be required to accomplish project. ......9

Define relevant terms that will be used throughout the Project ............................................................................... 90

Include Cost projection for staffing, infrastructure and other resources. .............................................................. 11

Costs of Project ...................................................................................................................................................... 11

Noticeable costs associated are listed in the following table ........................................................................... 11

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 5

Business Requirements

Project Overview­ Our business project plan will deliver a description of the project, which

contain the project’s aims. Furthermore, the plan designed to coordinate between company teams:

Project Sponsor, Steering Committee, Project Manager, Project Team, and any other personnel

associated with the project. The project includes the followings: project purpose, business and project

goals and objectives, scope and expectations, roles and responsibilities, assumptions and constraints,

project management approach, ground rules for the project, project budget, project timeline, the

conceptual design of new technology.

Background including current process­ I will be the Chief Information Officer (CIO) of

the company and I should merge my company to a multinational company of equal size as requested

from me and I will be responsible for developing a project plan to integrate all systems, including all IT

requirements. The IT part of the project contains network storage and retrieval and it includes the

telecommunication parts also. IT manages the technology that handles a company's information: online,

on computers, on servers and on telephones.

SCOPE

Describe the scope and analyze how to control the scope.

The project seeks to improve the operations of the organization, ensuring that various processes are

conducted effectively. The scope is collecting the required information to start a project, "The work

that needs to be accomplished to deliver a product, service, or result with the specified features and

functions. Notice that project scope is provided work direction, while product scope is more oriented

toward functional requirements. So it is very important to complete defined and described. And if there

is no effective change control in a project, scope or requirement creep may ensue. Projects are expected

to meet strict deadlines with resource restraints. Scope change sometimes causes cost overrun. Any

changes in the scope of the project will be controlled through consultation with the parties in the

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 6 agreement and the permission of the Chief Executive Officer. If control scope is allowed to creep you

will lose control of the project and unofficial changes in product scope will cause the project to get be-

hind schedule and to over-run its budget. The most important aspect of this is to take consideration of

the impact of control scope on schedule, cost, quality, resources, risk, etc. on any such potential chang-

es to scope. Also important is to ensure that the underlying causes of scope change requests are fully

understood and managed, and while doing so to prevent any unnecessary change requests for proceed-

ing further. In the scope of the project, any change will be controlled through consultation with the par-

ties to get approval. If control scope is allowed to creep you will lose control of the project and unoffi-

cial changes in product scope will cause the project to get behind schedule and to over-run its budget.

Speculate and give justifications for how to control scope

Control Scope process changes to scope are an ongoing process starting when a create scope baseline.

There are 5 inputs to the control scope processing:

1- Project management plan- describe how control scope happens and explaining the project

change control system.

2- Work performance information- in this action provides the information about the deliverable

status and describes which deliverables are done, which are still remains.

3- Requirements documentation- in this action, the requirements documentation work as a refer-

ence for any change.

4- Requirements traceability matrix- In this action, the project manager checks the value of project

changes

5- Organizational process assets- this action covers any special policies from the organization re-

garding scope management.

Also there are 5 outputs to the control scope processing:

1- Work performance measurements- this action shows how actual progress is different from the orig-

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 7

inal plan.

2- Organizational process assets updates- this action will help to update the change for future projects.

3- Change requests- If any changes are made to the scope baseline, then these must be included as

updates to the WBS.

4- Project management plans updates- as mentioned above, any change in scope will need to be up-

dated within the project management plan.

5- Project document updates- In this action, update any other documentation needs to change.

Identify possible risks, constraints, and assumptions.

Risk factors and Constraints

The potential risks that could be encountered in the project lifecycle may include part of the

software used in the system. There might be a slight functionality of the software that is used in the

system, causing errors, deviations from expected results. The risks could not be avoided entirely since

every application program is not perfect. The risks could be minimized by doing continuous review and

update of software.

Time constraint is present, and the project may not be completed in the stipulated time frame.

There may be opposition from management and staff to change organizational structure, for fear of

losing control and authority.

Describe the needed integration with other systems and infrastructure.

The system is designed to be integrated with other business applications like database systems, cloud

computing, network infrastructure, as it has the capabilities of Enterprise Resource Planning Systems.

For ERP to function well, it is essential to coordinate and connect the various points of database storage

in the organization, to create a single access point for the company’s information and data. Data

Management system is incorporated in the system to manage the organization’s movement and

retention of data, and to ensure the quality of information (O’Brien, 2005).

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 8 The system should be integrated with cloud technology, virtualization, and security system to

ensure efficient management of flow of information from one point to another (Goodman, 2016). A

security control system is thus vital to permit information safety, reduced risk of data loss. Security will

be approached by instituting Information Control System, installing security software and firewall, and

security frameworks to manage and control various access points to information, beginning from

database servers, network servers, application servers, web servers (Goodman, 2016). The different

security frameworks will be approached in compliance with set standards, like NIST (National Institute

of Standards and Technology), ISO (International Organization of Standardization).

Assess the human capital that may be needed to complete the project, ensuring that necessary

skill sets are identified.

According to et al’. (Gamage, 2013) Human Capital is one of the key areas, which an

organization should consider, when thinking about the organizational success and existence.

Particularly task related human capital helps to detect new business opportunities such as new projects,

and it’s easy to understand new knowledge. Therefore business-related human capital is more

positively related to business success than non-task related human capital. And human capital is an

important factor for industries with higher level of technology.

So, since the project is multidimensional in the sense that it would require a cross-functional team

to coordinate and collaborate, evaluation of specialists from different fields is necessary. This is so to

benefit from the advantages of specialization. The project may specifically require computer

networking specialist that will be in charge evaluating the various hardware platform and software,

laying down the foundation of network infrastructure, and monitoring the progress of the system.

People that are qualified for this particular kind of job must have certification in computer networking.

We may require a Network Administrator, Network Engineer, Network Analyst, Information Systems

Administrator, and Network Technician.

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 9 Information systems specialists are also required to perform IT-related tasks like programming,

software developing, designing and managing the information system and database, evaluating and

monitoring system performance, analyzing various IT infrastructure, designing system security, they

are also required to have skills in planning, organizing and solve the multiple problems that are

encountered in the project life cycle. We may require Cyber Security Analysts, Application Analysts,

Data Scientists, IT consultants, Database Administrators, Software Engineers, Systems Analysts,

Application Developer, Web Content Manager, Business Analyst, IT Sales Professional, Technical

Support Officer.

Speculate on possible outsourcing or offshoring needs that may be required to accomplish project.

While we are merging with multinational company we need outsourcing and offshoring both. All

the designing, manufacture, architecture clerk work will be offshore. Some Technical Job Specification

in the skills requirements will be useful if we employ the services from outside. It will be more

expensive to develop and train employees to do the technical part of the project. The project will

correctly outsource the following experts, Network Analyst, IT Consultants, Security Analysts, from

well renowned IT firms. Most of the system software will be outsourced from other firms provided the

services. Proper evaluation and selection procedures will be applied to determine the supplier of the

computer packages software.

Offshore software development will be the main off-shoring, especially programs where the

needed skills and technology are not available and installing one in the organization will be expensive.

The project will be executed by the organization itself, as it involves many stakeholder involvements.

Define relevant terms that will be used throughout the Project

The terms of reference for a project are often referred to as the project charter which help to

achieve the project goals. Terms of reference show how the scope will be defined, developed, and

verified. In order to meet these criteria, success factors/risks and restraints should be fundamental keys.

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 10 Creating detailed terms of reference is very important:

Creating detailed terms of reference is critical, as they determine the following:

Vision, objectives, scope and deliverables (i.e. what has to be achieved)

Stakeholders, roles and responsibilities (i.e. who will take part in it)

Resource, financial and quality plans (i.e. how it will be achieved)

Work breakdown structure and schedule (i.e. when it will be achieved

On the other hands, the "terms of reference" are created during the earlier stages of project

management, immediately after the approval of a project business case. They are documented by the

project manager and presented to project sponsor or sponsors for approval. Once the terms have been

approved, the members of the project team have a clear definition of the scope of the project.

Include Cost projection for staffing, infrastructure and other resources.

The particular components relate to what is required besides the elements already in place in the organization.

Costs of Project

Noteworthy, costs associated to the project are listed in the following table

Particulars Requirements Cost

Consulting and system

integration services

Outsourcing and Off-shoring

services, specialist services

Rate of $125, the total for the

project is $ $1,500

Internet platforms Website, e-commerce and Cloud

services, web-hosting

Estimated at a total of

$100,000

Networking and

telecommunications

platforms

LINUX operating system for

servers, application accelerators

Estimated at $21,000

Data management and

storage

HPE expansion module storage

servers

Around $10,175

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 11 Computer hardware

platforms, like server

machines, mainframes

Microsoft Exchange servers

standard editions

For $ 23,500

Routers and switches Cisco routers and switches

required 12 pieces

For $31,120

Firewalls Enterprise Firewalls For $25,000

Storage Area Network

(SAN)

Cisco SAN installation For $20,000

DNS server Cloud DNS Rate of $0.2 per month, for

$2.4

Server Rooms Storage room and facilities For $6,000

Infrastructure Software Operating systems, middleware For $5,000

Installation Costs Oracle ERP implementation About $130,000

Human Resource services Salaries, wages, allowances About $100,000

Miscellaneous expenses Shipment, transport About $24,500

PROJECT PLAN-BUSINESS REQUIREMENT DOCUMENT 12

Reference:

Goodman, S., Straub, D. W., & Baskerville, R. (2016). Information security: policy, processes, and

practices. Routledge.

O’Brien, J. A., & Marakas, G. M. (2005). Introduction to information systems (Vol. 13). New York City,

USA: McGraw-Hill/Irwin.

Tanya Berezin. Writing a Software Requirements Document.

Science Direct. Network Infrastructure. Retrieved from:

https://www.sciencedirect.com/topics/computer-science/network-infrastructure

Business Requirements Document (BRD), understanding the basics. Retrieved from:

https://reqtest.com/requirements-blog/business-requirements-document-brd/

How to Write a Business Requirements Document. Retrieved from:

http://www.requirementsnetwork.com/documents.htm

Schwalbe, K. (2013). Information technology project management. (6th ed.). Cram101. Varianceanalysis.org. (n.d.). Retrieved from http://www.varianceanalysis.org/Gamage. (2013). Human Capital is an important factor for the Success of an organization. Retrieved Lamoreaux, Naomi R. “The great merger movement in American business, 1895-1904.” Cambridge University Press, 1985