Order 1193073: culminating master project for master in athletic director and coaching

CHAPTER VI: PROGRAM DEVELOPMENT CHECKLIST for AN ATHLETIC DIRECTOR

Format Requirements:

1. Times New Roman – 12 pt font

2. Double spaced

3. Margins: 1” right, left, top and bottom

4. Two-line heading (in bold) on first page of text

5. APA citation & reference format (if applicable)

6. THIRD PERSON – no “I” “me” “my” “we” “you” “your” “our” etc.

7. NO bold, italics, underline in text

8. Subheadings must be bold and flush left

Chapter VI Program Development:

A. Must be 15-25 pages in length

B. The following topics and subheadings may be included

CHAPTER VI PROGRAM DEVELOPMENT MUST DESCRIBE THE FUNCTIONS AND ROLE OF THE ATHLETIC DEPARTMENT AND THE ATHLETIC DIRECTOR

THE FOLLOWING HEADINGS AND SUBHEADINGS MAY BE INCLUDED:

Introduction

Give an overview of what this chapter will include.

Organization of the office

Create a work-flow chart of the ideal office ( This could be an appendix item)

What will the layout of the office be that promotes ideal working conditions? Will there be conference rooms/ white boards/ video monitors

Communication

Identify the Mission of the Athletic Department – Where will this be displayed or published?

What type of culture do you want your Athletic Department to have?

What interpersonal skills and leadership style are most effective?

How will you use social media, phone, texting, video tools, apps, websites to effectively communicate?

Leadership

What leadership skills does an effective administrator need and how would those be implemented?

Staffing: Hiring of coaches, athletic trainers, support personnel, etc.

Best practices for hiring

Include what skill set for each staff member that an AD should consider for each staff position

What will the Administrative Assistant roles and responsibilities be?

What core values do you want your staff to possess?

How will you address personal problems/issues?

Department meetings: frequency, purpose, etc.

What are the benefits to meeting as a department?

What policies and procedures are important to address and revisit throughout the year?

Describe the type of meetings- formal/informal

Include a sample of what an agenda might look like for a meeting (appendix item)

What other type of meetings might the AD need to attend and report back to the staff about?

Parent Engagement

What are the benefits of parent inclusion?

How can you create an atmosphere for positive parent engagement?

Will there be parent volunteers for games/concession stands?

What will the standards be for parent conduct?

How can you encourage parents of the community to bond and support the athletic programs? How can you create parent advocates for various athletic programs?

Will any end of season events be planned for closure and to honor athletes and how will parents be involved?

Discipline and Codes of Behavior

What discipline and codes of behavior will be set for student athletes, staff and parents?

What standards of behavior will be in place?

How will this be modeled?

What formal disciplinary actions are there? How will they be implemented?

What documentation might be needed? Will there be a code of conduct agreement form? (This could be an appendix item)

Scheduling of Athletic Facilities

Determine what facilities are available

How to address overbooking issues

Determining what teams need what facilities during various times of the year

Will a master calendar be used and if so how will it be implemented? (Create a master calendar as a sample- This could be an appendix item)

Game Day Preparations

Before the game

Topics may include: facility check for hazards, physicals on file for athletes, eligibility records checked, equipment check, media coverage, officials are scheduled, snack bar coverage, security, ticket takers, National Anthem, announcers, scoreboard condition, PA system, bleachers, water coolers, athletic trainer, physician on duty, buses

After the game

Topics may include : Field, bleacher clean up, close facility bathrooms, locker rooms, concessions, store equipment,

Deposit game receipts and ticket money

Create a checklist to use to keep track of duties (this could be included in the appendix)

Coach Evaluations

Discuss the value and purpose of evaluations. What goal setting might be included? When will evaluations be given? Discuss some of the evaluations to consider:

Head Coach Evaluation

Assistant Coach Evaluation

Coach Self Evaluation

Athlete Evaluation of Coach

Administrator Evaluation of Coach

Maintenance of Athletic Fields, Courts, Weight Room

Safety Concerns/ Inspections/ Cleaning Routines

Budget and Funding

Booster Clubs

Types of fundraising and best practices for holding a fundraising event

Understanding funds available to operate programs

Identify sources of revenue and expenses

Purchase approval process

Representation at Conference, District, State; Memberships & Professional Participation

Include state and national associations that are recommended to join, benefits to members, educational opportunities provided, importance of networking and career development

Relationships with school administrators and faculty

How to encourage school/faculty involvement with athletic programs

How to demonstrate support toward faculty members and the importance of academics for athletes