Assessment 3 Diversity Project Kickoff Presentation
Elcrazyrepa22
cf_professional_presentation_guidelines.pptxProfessional Presentation Guidelines Name (presenter) Capella University School of Business, Technology, and Health Care Administration Course Date
Please be sure that your title slide includes a title, your name, Capella University, the course, and the date.
The title should reflect your topic. There is no running head, but the other information from the Capella University School of Business, Technology, and Health Care Administration APA template should be included.
1
Microsoft PowerPoint
Disperses information
Can add visuals such as images or graphs
Can add film clips, sound, and animation
Capella University | Proprietary and confidential.
2
Developing a presentation is an important skill needed for your Capella program and will enhance your communication and presentation skills in your daily practice settings. While some healthcare roles have more opportunities to present information than others, professional presentations disperse information and allow you to share visual representations with your audience, whether you are presenting content in a course, in a meeting, or as part of an educational opportunity.
There are some “rules” for presenters that will help you create powerful and professional presentations. The guidelines presented here are designed to help you set up the slide deck. You can also add links to film clips, animations, and graphics to the presentation.
Remember that references should be included for your sources and should follow APA guidelines. Your reference list will appear at the end of the presentation.
On the slide itself, you will provide a citation with authors and year of publication, just like in an APA paper. It can be in a smaller font.
Make certain your references are scholarly, less than 5 years old and peer reviewed.
You do not have to provide the citation ON the slide AND in the speaker notes; one or the other is usually sufficient.
Here is a library guide for creating power point presentations: https://capellauniversity.libguides.com/powerpoint
2
Getting Started
Create a topic outline based on grading rubric
Do not use whole sentences as headings
Create a slide or two as needed
Address each criterion in the rubric
Select a slide design
Consider contrast of background to text
Capella University | Proprietary and confidential.
3
It is always a good practice when creating a presentation for an assignment that you read over and understand the directions for your presentation as well as the grading criteria.
Do not create a title that is a complete sentence or that goes to a second line, as that gets to be too much and is not visually appealing.
The grading rubric serves as a good guide for your slides. Try to create 1–2 slides for each criterion of the rubric.
Be sure you look at the time frame for the presentation and the number of slides you should include the presentation. When using the grading rubric as an outline – look at the topics for ideas – but DO NOT have long sentences as your titles or bullets!
The fun part is picking a slide design or background.
Now, at Capella, you will be presenting to an audience that is viewing your presentation from a computer screen, but you do need to think about what your slides would look like if you were presenting in a face-to-face environment – whether it is a classroom, a board room, or on a stage.
Be sure to pick a background that is visually pleasing with a contrasting color for the text – you don’t want your words disappearing into the background.
There are a variety of places to get your backgrounds.
Your PowerPoint or presentation software will have some choices.
Some designs are available commercially for free or for a minimal cost (avoid paying for them – but beware of copyright laws).
There are subscription services that allow you to use their backgrounds and graphics, but this can be expensive and not worth it unless you are doing a lot of presentations.
If you have an artistic flair, you can even create your own backgrounds. Sometimes the background can represent your theme.
Be careful not to have a background that is too complex, as it can distract from your message!
3
General Guidelines
5-7 rule
Limit lines to 5-7 per slide
Limit words to 5-7 per line
Font
Arial or Times New Roman
26 points or larger
Capella University | Proprietary and confidential.
4
The idea of “white space” on a slide keeps your presentation from becoming too busy.
Often learners have the idea that they must include every detail on the slide and will fill every inch of the slide with this information. While it is important to limit the number of slides to the assignment requirements for the presentation, remember the audience will be looking at the slide while you are speaking. In this case, less is more.
You want to follow the 5-7 rule to keep the slide from getting too crowded. Another key is if you limit your bullets to short and powerful points (as opposed to full sentences), you will not be reading your slides to the audience.
For those of you getting used to doing presentations, it is hard to remember to keep bullets short and to the point.
While the short bullets are on the slides, you still need that detail (especially if you end up having technical difficulties and your instructor must see what you meant to say). So, it is important to put the details in the speaker’s notes as you are seeing here in this presentation.
4
Adding the Extras
Capella University | Proprietary and confidential.
5
While you want to be entertaining, resist the urge to add too much to your slides.
Graphics with animation are entertaining – but can be distracting to the audience.
Tables and charts can provide helpful information – but if the font is too small to read, this can distract your audience.
5
Smart Art
More visually pleasing than a table
A good way
You can add text in or out of the grid
To present points with flair
Don’t overdo it!
Transitions
No more than one or two animated transitions
Several choices available
Advancing the slides
On mouse click (easiest)
On a timer
Transitions
By slide or bullet point
Capella University | Proprietary and confidential.
6
People get excited about new technology and will sometimes use a different transition for each slide. That can be very distracting for the audience.
Some of the choices include:
Cut, Fade, Push, Wipe, Split, Reveal, Random Bards, Shapes, Uncover. They can fly in from the left, right, top, or bottom.
Don’t get carried away with a different transition for each slide. Pick one and stick with it!
You want to use the same format for each slide transition. Some people like to have the entire slide appear with the transition, but you can also have one line at a time appear as you discuss topics – however, this too can be distracting if you don’t practice it.
You can advance slides manually by using your mouse or you can set up a timer.
The use of timed slides can be very impressive, but it takes practice to make sure you do not have too long or short a time frame per slide.
Keep in mind that if you are stopped for questions during your presentation the slide timing can be affected.
6
Adding the Extras
Capella University | Proprietary and confidential.
7
While you want to be entertaining, resist the urge to add too much to your slides.
Too many different fonts, too many color changes, too many words crowded onto a slide can actually lessen the power of your message.
Complete sentences or too many lines make the slides harder to read for the audience.
Be consistent in your use of periods – use them or not. Most bullets should be phrases and not complete sentences – so obey the rules of grammar!
7
Adding the Extras
Graphics
Capella University | Proprietary and confidential.
8
Remember it is nice to tie a graphic into your topic or relate it to your slide.
Graphics can add a cue for visual learners, but again, too many can make your slide busy and distracting to the audience.
You can use pictures or clip art. If you use graphics from the Internet, Microsoft Office, or a subscription service, beware of violating copyright laws!
You must get permission to use copyrighted pictures – and you need to provide your references on the slide!
Be sure that any graphics you use are not blurry. Sometimes that means rather than copying them, you will save and then insert into the slide.
8
Add Speaker Notes
Capella University | Proprietary and confidential.
9
As you have seen, use speaker notes to provide detail and a transcript as needed.
Your faculty will be looking for your speaker notes when grading assignments. If there is no audio in the presentation, speakers’ notes are vital to getting your ideas across.
9
Finishing the Presentation
Proofread!!!!
Then proofread again
Run spell check
Read it out loud
Have someone read it to you…..
Capella University | Proprietary and confidential.
10
The final points to remember are to polish up your final work.
You need to correct any spelling or punctuation errors. Remember that missing or repeated words can be distracting to the audience.
Run spell check and have someone else proofread your slides to catch potential typos. While it seems one or two typos can get missed, you want to avoid them as much as possible to appear professional!
10
Helpful Tips
Be concise.
Know your audience.
Use animations and graphics wisely.
Add background sound or music.
Make use of color, design, and style.
Link to video clips or websites from the Internet.
Structure your presentation.
Capella University | Proprietary and confidential.
11
Finishing Up!
Summary
Intro
Tell them what you will tell them
Body
Tell them
Conclusion/Summary
Tell them what you told them
PRACTICE
Any Questions?
Capella University | Proprietary and confidential.
12
It is always a good practice to include a final wrap-up slide – ask if there are any questions or provide a summary.
Some presentations benefit from having both, while others only require the use of one or the other.
There are a variety of question clip art samples that are either static or animated and are free of charge or available from Microsoft Office.
12
Any Questions?
Capella University | Proprietary and confidential.
13
Thank you for viewing this presentation! We hope it will help you prepare professional and scholarly presentations!
13
Capella University | Proprietary and confidential.
14
Capella University | Proprietary and confidential.
15
Capella University | Proprietary and confidential.
16
