DB Responses

Camryn Henley

Taking notes during an investigation is imperative for a successful prosecution. Effective note taking helps officers recall events as they were reported to them; however, it can be challenging to take notes when multiple activities are occurring simultaneously. It unsafe and not common practice to take notes while clearing a residence that may be subject to a burglary. Although officers are not expected to take notes during such operations, it is crucial to document observations as soon as possible (McCartney & Patterson, 2021). These notes should be accurate legible. Although correct spelling and grammar is not required, the more accurate it is, the more professional an officer will look. Additionally, some agencies do not require body worn cameras; therefore, officers must implement good and effective note taking skills to accurately document incidents that have occurred.

Notes taken during an investigation are considered discoverable and are often accepted as evidence exhibits during prosecution. Once accepted by the courts, these notes are available for all parties involved in the trial. Defense attorneys will look at an officer’s notes and may cross examine officers about discrepancies and the accuracy of the notes taken at the scene (Souliere, 2015). Effective notes demonstrate that an officer is competent and takes pride in their work.

Original notes taken during an investigation must be disclosed as part of the investigative case file. These notes can be documented on notepads or if in a pinch, the courts have ruled in favor of a napkin that was used by an officer. This is not professional; however, if nothing else is available, it works!  Courts have accepted follow up notes created after the initial notes taken on the scene. If an officer decides to do this, they should reference where it was found in the original notes (Souliere, 2015). If one wishes to do so, the follow up notes can be documented in a digital format. In conclusion, notes taken during an incident is just the beginning of a report and can create a solid foundation of successful prosecution.