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School of Property, Construction and Project Management

— BUSM4612 Introduction to Project Management Assessment Task 3: Project risk

Overview For your first and second assignment you completed a Project Management Plan, focusing on scope and time (Assessment 1) and planning, management costs, procurement, resourcing, stakeholder engagement and communication (Assessment 2).

For this assignment we turn our attention to risk and control. You will be provided with additional information which extends upon the same case study you considered for your first and second assignment.

Course Learning outcomes This assessment is linked to the following course learning outcomes:

CLO 1 Scope, develop and manage a project utilising appropriate project management techniques CLO 2 Apply best practice project management principles to assess the efficacy of project management practice in a workplace setting. CLO 3 Work as team member and leader to produce a project plan. CLO 4 Undertake individual research within the field of project management.

After completion of this assessment you should be able to:

Develop a project budget using appropriate tools and techniques.

Explain and justify all assumptions when developing a project budget.

Estimate resources required for successful completion of a project which is well integrated with the project budget.

Identify procurement needs and strategise for these needs.

Align procurement needs with resources, budget and project schedule.

Assessment type: Video/audio (Individual) Time limit: 7-8 minutes (+/– 10%)

Due date: Thursday of Week 7, 11:59PM

Weighting: 30%

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Assessment details

You are asked to respond to a major disruption in your project plans. You will receive communication about urgent news at the start of Week 6 (Immediately after the due date of assessment task 2, which is on Sunday, Week 5). Make sure you read the communication carefully, then complete this assessment. Your tutor will inform you when this ‘communication document’ is ready.

Format This assessment consists of two sections. First, prepare presentation slides and then record your video/audio narration. Use Loom to record your presentation and generate a link to your recording/s; copy the link of the recording onto page 1 of the presentation slides. You will only need to upload to Canvas one presentation slide file to submit this assessment.

Part A: Change control (what will you do?)

Prepare a 5-minute (+/- 10%) video/audio recording where you respond to your client who is also your senior manager. Reassure your client that you can still achieve the project goals within time, scope and resources. You will need to explain how you plan to do this.

Submit your presentation via the Assessment 3 submission link on Canvas. Your submission will be assessed on:

• your demonstrated understanding of the issues raised, • the problem areas (which you identify, evaluate and select), • how effectively this information is communicated. • You should also make sure you keep within the constraints of the project, with

any impacts identified and communicated clearly, succinctly and convincingly. Part B: Change control (what will you do?)

Record an additional video/ audio recording (2-3 minute) where you reflect on the experience you had with dealing with the client (senior manager) and the Health, Safety and Environment (HSE) Manager, as well as any other potential stakeholders directly or indirectly involved in the project. How did you overcome disagreements across your team?

Read over the assessment 3 rubric carefully before you submit this assignment.

Recording suggestions:

• Use Loom (hppts://www.useloom.com) to record your video. • You do not need to use your webcam for this task. However, it is important your voice

can be heard clear and loud. • If you have any difficulties using Loom, please speak with your tutor.

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Referencing guidelines You must acknowledge all the sources of information you have used in your assessments.

Refer to the RMIT Easy Cite referencing tool to see examples and tips on how to reference in the appropriate style. You can also refer to the library referencing page for more tools such as EndNote, referencing tutorials and referencing guides for printing.

Use the RMIT Harvard referencing method for this assessment.

Submission format Upload as one single file via the Assignments submission page within Canvas. Ensure you have embedded the link to your video/audio presentation/s in your slide presentation.

Academic integrity and plagiarism Academic integrity is about honest presentation of your academic work. It means acknowledging the work of others while developing your own insights, knowledge and ideas.

You should take extreme care that you have:

• acknowledged words, data, diagrams, models, frameworks and/or ideas of others you have quoted (i.e. directly copied), summarised, paraphrased, discussed or mentioned in your assessment through the appropriate referencing methods

• provided a reference list of the publication details so your reader can locate the source if necessary. This includes material taken from internet sites.

If you do not acknowledge the sources of your material, you may be accused of plagiarism because

you have passed off the work and ideas of another person, without appropriate referencing, as if they

were your own.

RMIT University treats plagiarism as a very serious offence constituting misconduct.

Plagiarism covers a variety of inappropriate behaviours, including:

• failure to properly document a source

• copyright material from the internet or databases

• collusion between students

• for further information on our policies and procedures, please refer to the University website.

Assessment Declaration When you submit work electronically, you agree to the Assessment Declaration.

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Criteria

Ratings

Pts

HD D C P N Criterion 1

Project risk

Excellent identification of project risks related to the urgent news. Show excellent evidence of the use of risk assessment measures or tools to assess the consequences of the identified risks. Provide excellent details and justifications of management strategies including appropriate mitigation strategy.

Very good identification of project risks related to the urgent news. Very good evidence of the use of risk assessment measures or tools to assess the consequences of the identified risks. Provide very good details and justifications of management strategies including appropriate mitigation strategies.

Good identification of project risks related to the urgent news. Good evidence of the use of risk assessment measures or tools to assess the consequences of the identified risks. Provide good details and justifications of management strategies including appropriate mitigation strategies.

Fair identification of project risks related to the urgent news. Fair evidence of the use of risk assessment measures or tools to assess the consequences of the identified risks. Provide appropriate details and justifications of management strategies including appropriate mitigation strategies.

Poor, unclear or missing identification of project risks related to urgent news. Unclear or missing evidence of risk assessment measures or tools with unclear or no justifications of management strategies including appropriate mitigation strategies.

7.5 to >5.99 5.99 to >5.24 5.24 to >4.49 4.49 to >3.74 3.74 to >0 7.5

Criterion 2

Project communication

Excellent communication of an understanding of the problem and solution needed to overcome the risks. Communicates clearly and succinctly to provide sufficient details to inform and reassure the client.

Very good communication of understanding of the problem and solution needed to overcome the risks. Communicates clearly and succinctly to provide sufficient details to inform and reassure the client.

Good communication of understanding of the problem and solution needed to overcome the risks. Communicates clearly to provide sufficient details to inform and reassure the client.

Fair communication of understanding of the problem and solution needed to overcome the risks. Communicates to provide sufficient details to inform and reassure the client.

Poor and unclear communication of understanding of the problem and solution needed to overcome the risks. Little communication and insufficient details to inform and reassure the client.

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7.5 to >5.99 5.99 to >5.24 5.24 to >4.49 4.49 to >3.74 3.74 to >0 7.5

Criterion 3

Project change control (solution to problem)

Excellent alternative solution (s) proposed, with realistic time, budget, resources to meet project objectives and requirements.

Very good alternative solution (s) proposed, with realistic time, budget, resources to meet project objectives and requirements.

Good alternative solution (s) proposed, with realistic time, budget, resources to meet project objectives and requirements.

Fair alternative solution (s) proposed, with realistic time, budget, resources to meet project objectives and requirements.

Poor, unclear or missing alternative solution (s), with unrealistic time, budget, resources to meet project objectives and requirements.

7.5 to >5.99 5.99 to >5.24 5.24 to >4.49 4.49 to >3.74 3.74 to >0 7.5

Criterion 4

Presentation (professional approach to dealing with clients)

Excellent articulation of the risks and problems, strongly supported by clear professional reasoning. The recording is highly engaging, and provides a logical structure with sophisticated use of academic/professional language and non- verbal communication skills and rigor in the communication of ideas.

Very good articulation of the risks and problems, strongly supported by clear professional reasoning. The recording is highly engaging, and provides a logical structure with sophisticated use of academic/professional language and non- verbal communication skills and rigor in the communication of ideas.

Good articulation of the risks and problems, strongly supported by clear professional reasoning. . The recording is generally engaging and provides a logical structure with the use of academic/professional language and non- verbal communication skills and rigor in the communication of ideas.

The problems are broadly articulated, and supported by a very broad reasoning. The recording is somewhat engaging and provides a structure with the use of academic/professional language and non- verbal communication skills and rigor in the communication of ideas.

Poor/ non- identification of risks related to the urgent news. The problems are not clearly articulated, and supported by any reasoning. The recording is not engaging and does not follow a logical structure.

7.5 to >5.99 5.99 to >5.24 5.24 to >4.49 4.49 to >3.74 3.74 to >0 7.5

Total:

30 pts