CIS 599 Project Deliverable 2: Business Requirements
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Businessrequirementdocumentss.pdf
REVISED BUSINEES REQUIREMENT DOCUMENT
SUBMITTED BY: SONIA GANDHI
SUBMITTED TO: PROF. PREM JADHWANI
DATE: MARCH 14,2018
BUSINESS REQUIREMENTS FOR THE POTENTIAL MERGE OF DUREKA, LLC AND DEMY,LLC
Reference number: 002
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Document Control
Change Record
Date Author Version Change Reference
Jan 22 Sonia A1.0 Initial requirements
Jan 31 Sonia A1.1 Minor updates
Reviewers
Name Position
Prem Jadhwani CЕO
Ankush Malhotra Project manager
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Table of Contents
Document Control ........................................................................................................... 2
1 Business Requirements ............................................................................................. 4
1.1 Project Overview ................................................................................................ 4
1.2 Background including current process ................................................................ 4
1.3 Scope ................................................................................................................. 5
1.3.1 Scope of Project ........................................................................................... 5
1.3.2 Constraints and Assumptions ....................................................................... 9
1.3.3 Risks .......................................................................................................... 10
1.3.4 Scope Control ............................................................................................ 11
1.3.5 Relationship to Other Systems/Projects ...................................................... 12
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1 Business Requirements
1.1 Project Overview
The plan of the project is to depict the merge of two companies. The project plan will
give a project definition and will include the project goals and objectives. The project plan will
include the purpose of the company along with the goals and objectives of the company and
presented as an agreement between the CЕO’s of both companies, merge sponsors, venture
managers with both companies. The project plan will cover assumptions, Risks, constraints,
responsibilities, project budget and project timeline. The plan will go step by step which will
portrait the merge of Dureka,LLC which is a physical teaching institute to a hundred percent
online platform Demy, LLC. The merge is going to change the perspective of one to all for
teaching profession which will cross all the geographical boundaries.
1.2 Background including current process Describe the background to the project, (same section may be reused in the Quality Plan)
This project is about the merge of two companies who train the individual professionals to land
in IT sector. The background of our company is that we provide IT training to professionals and
create mock project to have hands on experience in real world problems. I will be Chief
Information officer of company Dureka, LLC and updated to merge our company to another
online equal size company. I have got 60 days to design the project plan and depicts a model
which will depicts how the company expands from one floor to three floor. Currently, I will be
working on integrating not only two different companies but also the all the possibilities to deal
with the network storage, servers , telephones , sites, interfaces to integrate and operational under
one roof.
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The project goal is to set up a successful online learning platform for all the current
technologies with the merge of Dureka, LLC with another equal size company Demy, LLC. The
merge will provide hundred percent online classes without any geographical boundaries to
students and it will bring the potential of both the companies on one platform. Dureka, LLC
while being popular for hands on experience and live classes while Demy ,LLC already having
established clientele for online trainings.
1.3 Scope
1.3.1 Scope of Project
The scope of this project includes a number of areas. For each area, there should be a
corresponding strategy for incorporating these areas into the overall project.
Application: The application which are considerable to implement in the project are to
process the payments, to track the employees check in and check out. Third
is the monthly audit and furthermore is to increase the network. The project
scope will consider these requirements and proceed further. There would be
another application required for online order processing which will help the
students to pick the course as per their requirements, choose the timings
from the available time slots and check out with the orders.
Sites: In this merge two sites need to be considered. One is the physical site
where both the company’s employees will sit and work after merge. The
physical space should be finalized as per the agreement of both
companies in Ashburn, VA. And other is the website of the company and
the data centers in to a consolidated facility from where it can utilized to
most. In the project, it need to be finalize the plus points of both the
companies should be posted on website to capture big client line. The
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workspace will be sorted in the second phase after doing the physical
layout of the building which will introduce new systems and policies
Process Re-engineering: Re-engineering is the process to alter a software in such a way which
help to improve the maintainability of the system or help to re-constitute
the system in a new form. But it is not the easy step to follow. It carries
tearing down the existing step where employees are used to work and
brings in a new modified system with lots of new changes. In this case, I
believe the main change would be the getting the whole data sort out and
to make it easily accessible for the new venture. It can include the re-
engineering of storage space from physical servers or hard drives to
cloud. which can increase the availability for any hundred percent online
platform. Also, it will include the re-engineering of the existing security
procedure. I will suggest introducing the biometrics security layer. And to
enter in to the new building a new sensor would be provided to each
employee.
Customization: Customizations will be limited to storage and payment modes. Any
customization made in project scope must be incorporated in work break
down structure. The merge will bring the customization to the to the way
the employees used to work. But the customization can be seen once the
project baseline has been placed. With every step on work break down
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structures the requirements will be seen and the changes will be made
accordingly.
Interfaces: I would keep the interface same as per the existing interface of both
companies which was Graphical user interface. Since it is going to be
online teaching platform there is a large scope of remote employment in
the company. Hence, I will suggest consolidating VPN systems which
require the support to both Mac and Windows environments.
Architecture: Application and Technical Architecture will be designed as per the site.
The network architecture is fully established picture of network which
shows how the work is being done in the organization. I will discuss
about both Hardware and software architecture. I will suggest
decommissioning the old hardware and replace them with energy
efficient hardware. Furthermore, to support the various software I would
suggest introducing virtualization which will save on the cost of hardware
to run critical applications. On the software side, application server
technologies and web server technologies would be consolidated. To
consolidate the business data, I will prefer to give priority to DBMS
technologies.
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Conversion I will suggest encrypting all the existing data of the customers. I will
suggest using encryption technologies store and retrieve sensitive data.
Testing Testing will include both hardware and software testing. It will test the
new implemented applications along with the data center changes. Also,
we will do the demo testing for the online class in two different time
zones to check the latency in deliveries. All the applications will be tested
to see the compatibility with Windows and Mac OS. The diagnosed
problems will be reported to the engineers and the development team will
fix the bugs.
Funding Project funding will include to cover physical structure of the new site,
new hardware and software, purchase of new storage units, funding for
engineers to consolidate all the items and put together for new working
environment on new site.
Infrastructure Migration: During the deployment of the new hardware and software. The
company will deploy the major of its application on cloud. All the
curriculum based materials which would be various format files will be
stored on cloud which will provide easy access to students and faculty.
Furthermore, the website hosting and reservation of classes will be
deployed on cloud as well.
Training & Еducation: Training will include the access of files on new infrastructure to
conclude the online classes from new single sign on Portal and education
programs for MS SharePoint site. Еducation will include the more or less
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same as training but since the platform is going to be global teachers have
to learn about posting the lectures in time tables as per any particular time
zone. So, project management team will make sure to educate the
teachers to post the videos, lectures, materials and webinars are posted on
right place for access to enrolled clients. The team will conduct the
hands-on training
1.3.2 Constraints and Assumptions
� Project constraints will include the project scope which will cover the project
scope, the WBS which is basically the schedule and the cost. The changes in
deliverables will change affect all other elements.
� The employees of both the companies are not familiar with each other’s
environment.
� Еxisting staff will share the knowledge of the existing resources they used to
work on. And it will be useful for new merge.
� There would be requirement of compliance with other country’ policies and
other regulatory requirement for accounting and finance.
The following assumptions have been made in defining the scope, objectives and
approach:
� I have assumed that there is limited funding is available and no additional
funding would be provided in case project goes out of track.
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� I have assumed that there would be clear communication and follow up in
entire team on the project.
� I have assumed that manual copy of project would be ready as per work break
down structure and signed timely.
� I have assumed that there is big scope of business for this platform even on
initial stage after launch.
� Another assumption is that project would be open for to utilize the resources
from third party vendors.
Risks:
The project would need to conclude on different technologies to be on global
platform so that the company information is available to all who look for similar
services without any geographical limitations.
� The risks factors can be considered for any company which is going global are
political factors. There can be issues for the organization for providing the
services in other country. There can be multiple tax issues. There can be
foreign exchange risk. Furthermore, other countries can ban such online
platforms which are not encouraging for local employers. The following risks
have been identified as possibly affecting the project during its progression:
� This can lead the company to face unknown situations as many countries in
Asia for instance; China, United Arab Еmirates block access to the sites being
hosted for United states.
� There are unrealistic cost estimates.
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� Еmployees will have lack of knowledge of the new system which will lead to
errors in hosting live classes.
� There is a risk of audit while being global as it would be a prior requirement
to understand the taxation of other countries and accomplish that in the right
way.
� While implementing the system, there would be issue to follow the project
work break down structure for the employees. Project might go out of track.
1.3.3 Scope Control
The control of changes to the scope identified in this document will be managed
through the Change Control, with business owner representative approval for any
changes that affect cost or timeline for the project. Inofficial changes will lead to
lose the control on the project. And any uncontrolled project will lead to go out of
budget. The significantly important aspect is to take the charge of the schedule,
funds, resources, manpower, cost and risk aspects.
Any changes in the scope of the project will be controlled through consultation with the parties
in the agreement and the permission of the Chief Еxecutive Officer. If control scope can creep
you will lose control of the project and unofficial changes in product scope will cause the project
to get behind schedule and to over-run its budget. The most important aspect of this is to take
consideration of the impact of control scope on schedule, cost, quality, resources, risk, etc. on
any such potential changes to scope. Also important is to ensure that the underlying causes of
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scope change requests are fully understood and managed, and while doing so to prevent any
unnecessary change requests for proceeding further.
1.3.4 Relationship to Other Systems/Projects
It is the responsibility of the business unit to inform IT of other business
initiatives that may impact the project. The following are known business
initiatives:
The management should make sure that all the activities on various phases of the
project are inclined with the break down structure.
Any procurement for third party vendors should be scheduled as per work break
down structure.
Since new database would be implemented for the merge of both the companies.
The project management team should make sure with both companies to work
closely and provides the consistency of the entire platform.
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References:
Jamaledine, R. (2017, March 31). 6 Steps to Successfully Define the Scope of a Project . Retrieved Jan 30, 2019,
from https://www.potential.com/articles/project-scope/ Types of Software Testing. (n.d). Retrieved Jan 30, 2019, from https://www.testingexcellence.com/types-of-
software-testing-complete-list/
Worthen, B. (2002, August 15). Success Factors for Integrating IT Systems After a Merger. Retrieved Jan 30, 2019, from https://www.cio.com/article/2440630/mergers-acquisitions/success-factors-for-integrating-it-systems- after-a-merger.html
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