Business Case Group Project Proposal/Presentation

Business Case Proposal Template

IST 7020

Table of Contents

Executive Summary ............................................................................... 1

Phase 1: The Strategic Context ............................................................... 2

1 Business Needs and Desired Outcomes ........................................... 2

1.1 Strategic Environment .................................................................................................... 2

 .... 1.1.1 Organizational Overview ....................................................................................... 2

 .... 1.1.2 Business Need ....................................................................................................... 2

 .... 1.1.3 Drivers for Change ................................................................................................ 2

 .... 1.1.4 Business Outcomes ................................................................................................ 2

1.2 Strategic Fit .................................................................................................................... 2

1.3 Detailed Description of the Business Need .................................................................... 2

 .... 1.3.1 Problem/Opportunity Statement ............................................................................ 2

 .... 1.3.2 Constraints ............................................................................................................. 3

1.4 Scope .............................................................................................................................. 3

 .... 1.4.1 Boundaries ............................................................................................................. 3

 .... 1.4.2 Stakeholder Analysis ............................................................................................. 3

Phase 2: Management and Capacity .................................................. 4

2 Managing the Investment ............................................................. 4

2.1 Governance and Oversight ............................................................................................. 4

 .... 2.1.1 Project Management Strategy ................................................................................ 4

 .... 2.1.2 Implementation Plan .............................................................................................. 4

 .... 2.1.4 Schedule and Approach ......................................................................................... 4

 .... 2.1.5 Estimated Cost ....................................................................................................... 4

 .... 2.1.6 Project Review Strategy ........................................................................................ 4

2.2 Risk Management Strategy ............................................................................................ 4

 .... 2.2.1 Risk Summary ....................................................................................................... 5

 .... 2.2.2 Risk Register ......................................................................................................... 5

 .... 2.2.3 Risk Management Approach ................................................................................. 5

2.3 Change Management Strategy ....................................................................................... 5

2.4 Performance Measurement Strategy .............................................................................. 5

 .... 2.4.1 Key Performance Indicators .................................................................................. 5

Business Case | [Project Name]

1

Executive Summary Provide an executive summary (high level) that captures only the essential elements of the

business case being presented. Include the strategic overview for the business case and the most

pertinent facts.

[Project Name] | Business Case

2

Phase 1: The Strategic Context

1 Business Needs and Desired Outcomes

Use the following sections to identify the need (problem or opportunity) facing the organization,

and/or department/unit and the desired business outcomes.

1.1 Strategic Environment

 1.1.1 Organizational Overview

Describe the current environment to build a strong rationale for the proposed investment. This

organizational overview should include:

 Mission

 Strategic vision, goals, and service objectives

 Current activities and services, including key stakeholders and clients

 Organizational structure (high level)

 Existing capacity—financial and human resources

 1.1.2 Business Need

Identify the business need in the form of a concise well-structured statement that addresses the

problem or opportunity. This statement should be no more than one or two sentences.

 1.1.3 Drivers for Change

Identify the internal and external drivers that have triggered the business need for the investment

proposal.

 1.1.4 Business Outcomes

Describe the expected results or benefits (high level) that the investment is striving to achieve at

the end of an intervention or change.

1.2 Strategic Fit

Describe how the proposed investment fits within the organization’s broader strategic context

and contributes toward its goals and objectives. This subsection should map the investment

proposal to the organizational overview’s objectives.

1.3 Detailed Description of the Business Need

 1.3.1 Problem/Opportunity Statement

Restate the Business Need statement that addresses the problem or opportunity.

Business Case | [Project Name]

3

 1.3.2 Constraints

List and describe internal or external constraints that place limits or conditions on the

investment.

Examples: Hard deadline, Pre-determined budget, subject matter expertise, contract provisions,

privacy or security considerations. External factors: social factors, environmental issues or

concerns, political reasons, economic factors, technological issues. Internal factors: resources,

expertise, business requirements, legal requirements, facilities.

1.4 Scope

 1.4.1 Boundaries

Define what is to be included within the scope of the investment and explicitly state what is

excluded from the investment.

 1.4.2 Stakeholder Analysis

Describe key stakeholders, their specific roles, and their contributions to the realization of the

investment.

[Project Name] | Business Case

4

Phase 2: Management and Capacity

2 Managing the Investment

Complete the following sections to describe how the strategic investment will be managed.

2.1 Governance and Oversight

Describe how the proposed investment would fit within the Organization’s broader governance

and oversight structure. Identify where business case updates will be reported and how often

updates will be provided.

 2.1.1 Project Management Strategy

Demonstrate that the organization has and will apply a sound methodology to manage the

project during its life cycle and through post-implementation.

 2.1.2 Implementation Plan

Outline how the project will be implemented to demonstrate that the proposed investment has

been appropriately thought through and that the estimates presented are within an acceptable

degree of accuracy. List the specific tasks that need to be performed in order to meet the

objectives listed above.

 2.1.4 Schedule and Approach

Identify the core work streams and associated milestones. List schedule for completion of each

task and overall project completion. A Gantt chart may be used in this section to illustrate the

schedule.

 2.1.5 Estimated Costs

Determine costs associated with each task and for overall project completion. Include

estimates for all labor involved (including benefits - assume 33%), and also any equipment or

supply costs.

 2.1.6 Project Review Strategy

Provide an overview of the methods and processes that have been or will be implemented to gage

the project’s progress and how that progress will be communicated to the project team, project

sponsor, and other stakeholders. Consider the impact, if any, on existing policies and standards.

2.2 Risk Management Strategy

Demonstrate that the organization has a function in place to manage the risks of the project.

Business Case | [Project Name]

5

 2.2.1 Risk Summary

Describe the attributes of each risk related to the investment. A risk summary should include

identification of each risk, an assessment of its probability of occurrence, potential impact,

mitigation and contingency.

 2.2.2 Risk Register

Identify the relationship of the investment to the organization’s existing risk register, if

applicable.

 2.2.3 Risk Management Approach

Describe how the project will monitor and manage risk.

2.3 Change Management Strategy

Describe the potential impact of the proposed change on organizational culture, systems, and

processes and on people and how change will be managed during and after the project.

2.4 Performance Measurement Strategy

Describe how the organization will address performance measurement for project

implementation and benefits realization.

 2.4.1 Key Performance Indicators

Compare each option against industry-standard benchmarks. If benchmarking information is not

available for a specific option it should be stated.