Assignment 2

Prof Deborah Busby

Business Communication 510

5-15-2020

Communication Assignment

MEMORANDUM

TO; All Staff

FROM; Manager

DATE; 05th May 2020

SUBJECT; Working from home

The purpose of this memo is to inform all workers that they will begin to work from home as from sixth May 2020. It has come to the attention of the management that infections of Corona Virus, commonly referred to as Covid-19, have been reported to increase in the country. The disease has been proven to be highly infectious and deadly, with no known treatment or vaccine. Several rules and regulations have been stated by the government to curb the spread of the virus. Comment by Busby, Deborah: Use a stronger hook. Comment by Busby, Deborah: Professional writing does not use double-spaced text.

Some of the guidelines include:

1. Maintaining social distancing of one meter. Comment by Busby, Deborah: Create manual bullets in an email.

2. Avoiding physical contact with people.

3. Avoiding crowded places. Comment by Busby, Deborah: Your four supporting points need more development. If you remove the double-spaced text, this email is less than 1/2 of a page.

4. Washing hands regularly.

Most activities have been paused to help stop the spread of the infection. Due to this, after consultation with various departmental managers, the organization has decided that the employees should work from home, effective as from sixth May 2020.

PART 2

a. The channel of written communication that I have used is a memorandum. This is because a memo passes the required communication quickly. Second, using a memo as a means of communication is not as expensive as the other means, it is relatively affordable. Lastly, a memo can be kept as a record for future use as well as reference. The style used in the memorandum is telling. This is because the decision has already been made through consultation of heads of department. The employees are only being a directive to work from home in order to face the challenge of Corona Virus.

b. The feedback that I received was to work on my sentence construction and to improve on my spelling. Therefore, while writing the memorandum, I focused on the use of short sentences and some long sentences too. I have also listed some things that I saw if written in prose would not make the memorandum appear official as well as make it hard to be understood.