Business Finance - Management BUS 375 WEEK 10 ASSIGNMENT

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BUS375Week3AssignmentActivityTemplate-ProjectGoalsandObjectives-Email----.docx
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BUS375

Week 3 Activity: Project Goals and Objectives

Instructions.

1. Look through the sample email on the following page and use it as a guide to create your own.

2. Identify the “customer(s)” for your project by considering who will benefit from the project, who will pay for it, and who needs to be informed of progress as the project moves forward. In the blank email on page 3, fill in the “To:” field with the name of your customer(s). 

3. Fill in the “From:” field with your name, then fill in the subject line with a concise description of your emails so your customer(s) know what the message is about.

4. In the body of your email, write a note to your customer(s) recapping what was discussed in the imagined Agreement of Work meeting you have just had, including:

a. the goals and objectives of the project.

b. a tentative deadline for the project.

c. an initial idea of what resources will be needed to successfully complete the project.

5. In your email, include and highlight the following seven key terms from the textbook, using each term correctly and in a professional context:

a. “Project” and “project management” from chapter 1

b. “Classification” from chapter 2

c. “Dedicated project team” from chapter 3

d. “Project scope,” “milestone,” and “acceptance criteria” from chapter 4

6. Your email should be clear, well-organized, and formatted according to SWS style. Your email should be between 300 and 325 words , and should use accurate grammar, mechanics, and spelling.

7. Cite the textbook as your source on the “Sources” page of this template document. Format your citation according to the Strayer Writing Standards (SWS).

8. Submit your activity by uploading the completed template document to Blackboard in Week 3.

Sample Email.

Use this email as a guide to build your own on the next page.

New Message

To: Andrew Wilson

From: John Smith

Subject: Construction Project: Agreement of Work Meeting Notes

Hello Mr. Wilson,

First, I would like to thank you for entrusting my team with your construction project and for meeting with us today to go over project objectives, timeline, and resources. I know that you are excited about the prospect of moving into your new home. My team is very eager to get started with this project and I know in the end, you will be pleased with the result.

Below, please find notes from today’s meeting:

· This project is classified as a standard operation project. Construction will be based on a predefined layout.

· The scope of this project is to provide you and your family a custom-built 4-BR/3-BA single family home that will be completed within the next 180 days. The size of the home will be roughly 4,500 sq ft and will consist of four levels, including a finished basement.

· The single-family home that you have selected is from our Bainbridge family of homes. We have provided you with a layout of the home, which you approved when you signed the contract.

· Within the next two weeks, we will provide a high-level schedule of the project, which will outline our key activities and milestones. At the completion of each milestone, we will request your approval to ensure that the work has been successfully completed. This will serve as your and our acceptance criteria for measuring the progress and success of the project.

· The agreed upon goals and objectives of the project are as follows:

· We will deliver a home that meets our quality standards. Our quality standards are the highest in the industry and I am confident you will be extremely pleased with the quality of your new home.

· We will deliver your home no later than the agreed delivery time of within 180 days of the signed contract. In many cases, we successfully deliver ahead of schedule, but as you know, weather and other delays may impact this schedule.

· We will keep you informed of every step of the project, so there will be no surprises.

· We will use a dedicated project team and resources in this project. We will provide the right people and materials to ensure that your project is delivered on time. In the rare case that we have a resource issue, we will have backup resources who can pitch-in when needed.

· As your project manager, I will use the best project management concepts in construction management to manage this project.

· We will ensure that the project stays within budget. If there are any indications that we cannot keep to the project budget, we will inform you as soon as possible.

Let me know if you have any questions or would like to go over any of these details. Again, thank you for meeting with our team this afternoon. We are looking forward to working with you to build your new home.

John Smith, Project Manager

Your Email.

Write a professional email to the customer(s) of your project. Be sure to check spelling, grammar, and composition before submitting this document.

New Message

To: Tim Graham

Fro

Subject: Bathroom Renovation Project: Agreement of Work Meeting Recap

Hello Mr. Graham,

I trust this email reaches you in good health. I would like to convey my appreciation for picking our staff to manage your washroom renovation task. I'm currently thrilled to collaborate with you on this undertaking. I feel assured that the end will satisfy and go beyond your anticipations.

During our Contractual Obligations gathering this afternoon, we deliberated on the aims and targets of the washroom renovation initiative. In addition, we talked about the required supplies and plan. Here is a summary of the key points:

· The task is classified as the classification of house enhancement, particularly a restroom remodeling. In my role as your project manager, I will use the best project management skills to manage every aspect of this project. I shall guarantee seamless accomplishment and timely finishing.

· The washroom remodeling is categorized as a medium renovation. This implies that it is going to require updating features, tiles, and other elements without significant structural alterations.

· Project Scope: The scope of this project includes renovating the bathroom area, fitting new fixtures, enhancing lighting, and upgrading ventilation.

· Milestone: The key objective of this project is achieving the remodeling work, fixture installation, lighting upgrade, and ventilation improvement.

· Acceptance Criteria: The evaluation guidelines for this project state the successful remodeling of the bathroom space, correctly fitting new fixtures, the lighting is enhanced as per the given specifications, and proper ventilation is achieved to meet the required standards. This project should finish in 2 months commencing from the initial date.

 

To guarantee seamless advancement, our dedicated project team plan to create targets at multiple steps. This process includes completion of demolition, installation of fixtures, tile installation, and inspection at the end. For every checkpoint, we will ask for your consent according to predetermined acceptance standards. That will make sure that the task remains on course and satisfies your demands.

Our Agreed-upon Goals:

· Give you a tastefully updated bathroom that raises the comfort and worth of your house.

· Finish the project within the 8-week deadline, barring any unexpected difficulties.

· Keep you updated on progress and maintain open communication throughout the renovation process.

· Draw on the knowledge of our devoted project team to guarantee superb craftsmanship.

· Remain within the budget allotted, and let you know right away if something changes.

Please get in touch if you have any questions or need further information. We are dedicated to making this remodeling process as easy and fun as we can.

We appreciate you considering us as a project partner. We are eager to make your bathroom into a room you will adore.

Very Respectfully, , Project Manager

Sources

1. Erik Larson. 2021.Project Management: The Managerial Progress.

https://blackboard.strayer.edu/bbcswebdav/institution/BUS/BUS517/211002/Course_Files/9781260238860

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