Grant administration resource development 6

Quick Bites Café Budget

The total budget for required to support the Quick Bites Café listed in the grant proposal is $119,151.00. Additional details of the budget are described below:

EXPECTED SOURCES OF FUNDING

The Quick Bites Café has defined various funding sources that will ensure the sustainability of the complimentary nutritious food program. The following is a list of committed funding for the year:

A.J. Stanley Foundation $11,000.00

Largo Medical Center $ 5,000.00

Morton Plant Hospital $ 5,000.00

Individuals $10,000.00

Total $31,000.00

In addition to the above expected funding, the academy has in-kind goods and services revenue of $49,215.00. We are looking to a variety of private sector funders to provide an additional $38,936.00 needed to offer an effective complimentary food program serving children whose parents and caregivers are undergoing cancer treatment within our community.

KITCHEN APPLIANCES AND OPERATIING EQUIPMENT – $10,000.00

Appropriate kitchen appliances and operating equipment for the Quick Bites Café is essential to effectively serve nutritious meals to the children of the academy. This amount will cover the total cost of all kitchen appliances and operating equipment, including 5-year appliance warranties, necessary to operate the kitchen and serve the children in a safe and effective manner. The addition of the Quick Bites Café to the Children’s Care Academy of Pinellas outreach program will offer the opportunity to provide nutritious meals with potential expansion to further serve others beyond our immediate community.

The following outlines the kitchen appliances and operating equipment in full with 5-year appliance warranties included:

· Industrial dual cooking electric range 3,250.00

· Industrial refrigerator 3,000.00

· Freezer 850.00

· Microwave 350.00

· Dishwasher 700.00

· Garbage disposal 100.00

· Double sink 300.00

· Industrial range exhaust fan 100.00

· Industrial safety floor mats (4) 100.00

· Industrial kitchen serving cart 200.00

· Industrial inside garbage cans (2) 50.00

· Industrial outside garbage cans (2) 150.00

· Lighting fixtures 250.00

· Dishware/cookware/ utensils 600.00 *

Total 10,000.00

Revenue for the Quick Bites Café includes funding from the following foundations, organizations, corporations and private parties:

The A.J. Stanley Foundation of west central Florida made a one-time donation of $5,000.00, with an additional $500.00 monthly or $6,000.00 annual stipend to help offset the Quick Bites Café operating expenses.

Largo Medical Center and Morton Plant Hospital have pledged a combined $10,000.00 to offset expenses for the Annual Quick Bites Café Benefit. This pledge will cover supplies, food and volunteer staff expenses during the benefit. This benefit will be intrumental in raising funds for the purchase of food for the complimentary food program.

Two private endowments have been received from two former families once served by the academy in the amount of $10,000.00. These funds will be applied toward the Quick Bites Café operating expenses.

In-kind contributions to the academy are outlined as follows:

The American Cancer Society provides transportation to and from the cancer center and children’s care academy for families receiving treatment at no cost to the families or the academy. This complimentary service is equivalent to $100.00 per month or $1,200.00 per year.

Publix Super Market and Whole Foods Market will begin wholesome snack donations by the end of October 2015. The costs of snacks are estimated at $300.00 a month or $3,600.00 annually.

The owner of the academy will donate and maintain an annual Sam’s Club Membership to purchase miscellaneous supplies and food items in bulk to help lower costs. The membership will cost $45.00 per year.

A local print shop will create and print official fliers for the Annual Quite Bites Café Benefit. This is estimated to cost $200.00 a year.

A local church withhin the community offers complimentary transportation in times of need as part of their community outreach program. This outreach program costs the church an average of $50.00 a month.

A local church within the community will donate 4 pairs of used table and chair sets worth an estimated $200.00. Each table and chair set seats six to accommodate up to 24 children in the café.

The academy will utilize two volunteers to help serve children during meal times. This will require a 20-hour week commitment. If the volunteer positions were paid it would incur a cost of $10.00 an hour with an estimated $20,000.00 annually.

A contractor licensed in the state of Florida for both construction and electrical work will be responsible for converting the academy breakroom into a small café. All labor, supplies and tools for the construction of the café will be donated by the contractor. The average construction worker makes $15.00. It will take an estimated six weeks to complete the café. Working eight hours a day, five days a week for six weeks at $15.00 an hour equals an estimated total of $3,600.00 for the labor for the construction project.

Construction supplies include: lumber, drywall, paint, one entry and one exit door, electrical outlets, various hardware and miscellaneous supplies. The licensed contractor will donate all supplies needed for the construction project as part of his pro bono service to the academy. The estimated costs for construction materials total an estimated $8,000.00.

The owner of the academy does not receive a paycheck for services performed. The academy is her outreach service to the community. She will be responsible for taking care of all financial issues regarding the café expenses. Two hours daily, five days a week will be set aside to perform all clerical duties required to run the café on a volunteer basis. If this were a paid position it would pay $10.00 an hour for an estimated $100.00 week, $400.00 a month or an estimated $4,800.00 a year.

The Children’s Care Academy of Pinellas was donated by the adjacent cancer center in 2012. This donation includes all property taxes and property maintenance. Property taxes are estimated at $1,300 a year with an estimated $200.00 a month for maintenance on the property totaling $1,500.00 per year.

The academy spends roughly $100.00 on office supplies annually. The Quick Bites Café will consume approximately 20% of the academy’s office supplies totaling an average of 20.00 per year.

The first 6 months’ food supply for the café will be purchased with $6,000.00 from funds generated through a special fund raiser held for the sole purpose of raising money for start-up food purchases. This was a fund raiser open to the public and will beccome the Annual Quick Bites Café Benefit to help support the academy’s food supply in the coming years.

Expenses for the Academy are outlined as follows:

The academy will hire two part-time employees to help serve children during meal times. This 20 hour week position pays $10.00 an hour totaling an estimated $20,000.00 annual salary for both part-time positions. Benefits will not be offered to part-time employees.

Annual payroll taxes for the two-part time employees are estimated at $1,500.00 year.

Utilities for the academy run approximately $350.00 a month or $4,200.00 annually. The Quick Bites Café will consume approximately 20% of the utilities at roughly $840.00 per year.

Telephone expenses for the academy runs approximately $480.00 a year. The Quick Bites Café will consume approximately 20% of the total telephone usage totaling an average of $96.00 per year.

Miscellaneous kitchen supplies include: plastic wrap, aluminum foil, napkins and paper towels, garbage bags, cleaning supplies, gloves and hair nets. Miscellaneous supplies are estimated to cost $300.00 annually.

The annual food budget for the café is projected to cost $12,000.00 a year. The academy is seeking an additional $6,000.00 to supplement the remaining years’ food supply. The first six months food supply has been met with a previous fund raising event held earlier in the year.

Safety is of the utmost importance at the children’s care academy. Each new hire and volunteer must undergo a background check and drug testing. The academy will be hiring 2 part-time employees and 2 volunteers for the Quick Bites Café food program. The estimated costs for these services are $200.00. Each test costs $25.00 totaling $50.00 per person for a total of $200.00 to hire 2 part-time employees and two volunteers.

*Cookware, dishware and utensils listed under the kitchen appliances and operating equipment category stated at the beginning of the budget explanation includes, but is not limited to the following:

Cookware: pots and pans, skillets , baking dishes and baking pans and measuring cups and spoons.

Dishware: plates, bowls, cups and food storage containers.

Utensils: silverware, bladed knife sets and cooking and serving utensils.