Grant Proposal

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BudgetConcepts.ppt
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Budgeting Concepts

Sections of the Grant Proposal

  • Cover Letter
  • Executive summary or proposal summary
  • Need statement or statement of need or problem statement
  • Goals and Objectives
  • Methods or strategies – program description
  • Evaluation
  • Sustainability
  • Budget Concepts

Budget Concepts

PURPOSE:

The budget is the financial plan for your program.

  • The best budgets directly translate program methods into dollars:
  • Number and cost of staff
  • Equipment needs
  • Space
  • The budget reflects the best “guesstimate” of a program’s income and expenses.

Budget Content

  • It is common for government funding sources to require considerable financial detail in their budgets. Often budget forms are provided and must be used
  • Foundations often require less detail than government funding, but they will still give direction of what is require in proposal budgets.
  • The current trend is that funding sources provide the template for the budget format.

Budget Content (types)

  • Agency budget – income and expense data for the whole agency and all programs
  • Program budget – specific income and expense information about a particular project
  • Detail/Justified budget – high level of detail about income and expenses
  • In-kind contribution budget – details about donated goods and services, as well as income and expenses for the program and/or agency.

Timeframes

  • When submitting a budget, one must clearly state the period of time to be covered by the funding… 12 months, 18 months, 2yrs.

  • The income and expenses must coincide with the time frame of the budget period

Expenses and Costs

  • Estimate of the costs for elements that are critical to the operations of the program:
  • Program staff salaries/benefits
  • Office Space / Rent
  • Supplies
  • Equipment
  • Program-related travel
  • Printing, copying, mailing
  • Utilities

In-kind contributions and Anticipated Revenue

  • Do not under-value in-kind contributions of space, staff, supplies, etc. Be sure to include in your budget any elements that will be donated to your program. Funders give extra consideration to budget that reflect program elements which are leveraged from other sources to offset program expenses.
  • If you anticipate that revenue will be generated through fees, contributions, fundraising, etc., an estimate of that income should be included in your budget to show how costs will be offset, thus reducing the risk of the funding source.

Sustainability

  • How will the program be funded over the long run, when the current grant is no longer available?
  • What other possible funding sources are there?
  • What can the organization do in the area of fund raising?
  • Can a sliding fee scale be implemented?
  • Can a campaign for private donations be implemented?