Need Sunday @ 7:30pm EST Event Budget

Budget Assignment: Price Listing

Expenses

Category Item Cost Notes

Tax & Service Charge

7% / 23%

Marketing Social Media ads $0.50 each 200 quantity minimum

Industry specific publication website banner ads

$2.00 each 200 quantity minimum

Advertisement in print publication $200 per ad

Newspaper ads $150 per ad

Posters $.65 per piece

Flyers $.15 per invite

Invites $1.00 per piece

Save the date $.85 per piece

Press Kits $3.65 per packet (includes postage)

These would be sent to media or group #2. Individuals or social media outlets would not receive press releases.

Thank you notes $.85 per piece

Misc. Printing Banners $175 each To be hung at the event.

Postage Invites - Group #2 Save the dates - Group #2 Tickets Thank you notes - Group #2

$.55 per piece

*not taxable

Entertainment Tier 1 Tier 2 Tier 3

$500 each (best quality) $250 each (good quality) $100 each (decent quality)

*not taxable

Potential ideas: - Band - DJ - Emcee - Dress up characters

Insurance $250

Venue Tier 1 $2,000 - Space for 325 people - VIP area - Full security - Sound - Stage - Technician - Wifi included with full

bandwidth - On-site concessions for

individual purchase

Tier 2 $1,000 - Space for 300 people - An area that could be

blocked off for VIPs - 1 door security guard - Basic sound - Technician - Wifi included with full

bandwidth - On-site concessions for

individual purchase

Tier 3 $500 - Space for 300 people - 2 security guards - Basic sound - Stage - Wifi is not included.

Additional cost of $200.

Merchandise Game $6.00 each This MUST be included as an expense based on the game being part of the ticket price.

Hats $5.00 each 10-20% of the total number of paying participants is the appropriate estimate for total merchandise sales.

Use research to support merchandise decisions.

In-Game Assets refer to items that can be purchased to use while playing the game. Items could vary, but the cost would be consistent.

In-Game Downloadable Assets $1.00 each

Posters $2.00 each

Limited edition artwork $5.00 each

Electronic Ticketing

Ticket processing fees $1.00 per ticket 275 tickets to be sold

Category Item Cost Notes

Income/Revenue Streams:

Audio Visual Tier 1 $1,000 - New gaming consoles - Top sound equipment - Microphones - Technician

Tier 2 $500 - Mid level gaming consoles

- Mid level sound - Microphones - Technician

Tier 3 $300 - Older model gaming consoles

- Basic sound enhancements

- Microphones - Technician

Food Tier 1 Tier 2 Tier 3

$20.00 per person $15.00 per person $9.00 per person

Decision on F&B can be based on VIPs only. The quantity should show at 25, 275 or 300 only.

Beverages Tier 1 Tier 2 Tier 3 (one beverage per person)

$20.00 per person $12.00 per person $6.00 per person

Decisions on F&B can be based on VIPs only. The quantity should show at 25, 275 or 300 only.

Promotional Items Lighters $2.00 each These are free giveaways to event participants.

Keychains $1.50 each

Download cards (Download to exclusive content to play within the game.)

$.12 each

Miscellaneous Contingency percentage 5-10% calculated on the total expenses

Category Item Cost Notes

Category Item Cost Notes

Participants Tickets Based on your break- even calculations

The break-even is not meant to be the ticket price, it is meant to assist in deciding on a ticket price. Use research to support the final ticket price.

Merchandise: Based on the items that

DVD: $20.00 each 10-20% of the total number of paying participants is a appropriate estimate for

on the items that you choose to sell at the event and are included with the expenses.

T-shirt: $15.00 each participants is a appropriate estimate for total merchandise sales.

Posters: $10.00 each

Artwork: $18.00 each

Sponsorship Monetary $150 $250 $500

If you choose to move forward with sponsorship, you may use one or more of the levels. Include names of the companies that you would consider approaching.

Reserves Between 50-80% Consider expenses that would be incurred prior to ticket sales or sponsorship revenue being received. Expenses to consider: - marketing - printing - deposits to vendors and venue

Category Item Cost Notes