Q&A, no research

Student Declaration

To be filled out and submitted with assessment responses

◻ I declare that this task and any attached document related to the task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s)

◻ I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me

◻ I have correctly referenced all resources and reference texts throughout these assessment tasks.

◻ I have read and understood the assessment requirements for this unit

◻ I understand the rights to re-assessment

◻ I understand the right to appeal the decisions made in the assessment

Table of Content Student Declaration 2 Task 1 – Knowledge Questionnaire 5 Question 1 6 Question 2 7 Question 3 7 Question 4 7 Question 5 7 Question 6 8 Question 7 8

(40-80 words)

Outline two (2) methods for recording meeting notes.

(30-50 words/method)

Research 3 digital meeting software applications and provide a short description of their features

(30-50 words/method)

Case study-Learner’s University

L.U.

PROCEDURES

Objective

To ensure management and staff engage in effective meetings, and records of said

meetings are stored and maintained.

PROCEDURES

Objective

To ensure management and staff engage in effective meetings, and records of said

meetings are stored and maintained.

Policies and procedures for meetings

Objective:

To facilitate effective meetings between staff members, and store and maintain the meeting recordings as per University’s guidelines.

Categories of meetings:

Formal meetings are planned and are characterised by their topics, agendas, minutes, and a chairperson.

Informal meetings are less planned and are usually conducted without formal minutes, a chairperson, and a set agenda.

Responsibilities of a committee chair:

· Planning the meeting

· Preparing for the meeting

· Facilitating induction for participants

· Following the agenda

· Running the meeting

· Understanding the issues

· Meeting cancellations and rescheduling

· Manging/delegating the task of draft minutes

· Following up

Matters handled by a committee chair:

· Addressing team concerns

· Encouraging healthy debates

· Addressing lack of interest in the participants

· Handling diverse perspectives

· Avoiding belittling of ideas/suggestions

· Keeping discussion on track

Agenda

Meeting agendas include:

· Informational items - updates regarding a topic for the group

· Action items - items that the group will want to review during the meeting

· Discussion topics - items that the group will provide feedback on

Meeting minutes

Meeting minutes include:

· Date and Time of the meeting

· Names of the meeting participants

· Absentees

· Voting outcomes

· Actions taken or agreed to be taken

· Next steps

· Next meeting date and time

· Time of adjournment

Process of writing minutes:

· Meeting minutes are drafted as per the University’s documentation standards and template.

· Draft minutes are submitted to the Chair for approval within 2 business days of the meeting.

· The Chair reviews the minutes to verify accuracy of the information as per the meeting’s discussions and outcomes.

Meeting commencement

· The chair commences the meeting with a quick introduction

· The subject and the duration of the meeting are announced

· Rules of the meeting are established

· The agenda is presented, and the meeting is carried on

Voting

Many meetings at Learner’s university use voting to evaluate group consensus.

Voting Process:

· The chair is responsible for facilitating voting in the meetings.

· The question or topic is stated

· Debates are conducted

· Votes are called

· Using an appropriate voting method like Viva voice, voting is conducted

· The votes are documented, counted, and reported