Develop Workplace policies and procedures for sustainability

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BSBSUS501 Develop workplace policy and procedures for sustainability

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Develop workplace sustainability policy

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Develop workplace sustainability

What is workplace sustainability?

What is its purpose?

What do you need to know before developing a sustainability policy?

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Define scope of the sustainability

Sustainability focuses on the concept of interdependence, meaning that life on earth exists due to a delicate balance of ecosystems. If part of the system is disrupted, all life on earth experiences repercussions.

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Sustainability

Discuss:

components of sustainability

ecological sustainability

financial or economic sustainability

social sustainability

changes of attitudes.

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Sustainability policy

In relation to your workplace, discuss:

a need for a sustainability policy

the structure of a sustainability policy

potential benefits of a sustainability policy

framework for environmental policies

skills and knowledge required

the role of managers in environmental policies

the role of organisations in environmental policies

compliance for environmental policies.

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Sustainability

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Sustainability initiatives

Identify your ecological footprint

Reduce the environmental footprint

Identify initiatives implemented by others

Identify reporting requirements

Life cycle analysis

Legality

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Sustainability covenants

Determine operations

Identify laws and regulations

International standards

Commonwealth legislation

State and territory legislation

Standards - codes and practice and industry

Standards and voluntary compliance

Gather information from a range of sources

Identify:

regulatory sources

organisational specifications

relevant personnel

other sources of information.

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Identify and consult stakeholders

What information will you need to use in developing your policy and procedures?

Who are your potential stakeholders?

What is the need for consultation, and how will you conduct consultation?

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Establish documentation standards and design tasks

What are technology requirements, and how should they be established?

How can organisations communicate information to other professionals about document production?

Discuss budget and time constraints.

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Include appropriate strategies in sustainability policy

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Effective policy

What do you require when developing an effective policy?

Raising awareness

What methods can you use to raise awareness?

Training

What are the requirements for training to be effective?

Promotional activities

Brainstorm promotional activities you can undertake.

Make recommendations for policy options

Consider the options.

Determine benefits and effectiveness (use a SWOT analysis).

Use a qualitative questionnaire.

Consider the cost.

Consider the time lines.

Document findings and provide a report.

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Develop policy that reflects commitment to sustainability

Discuss:

components of a sustainability policy

implementing the policy.

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Seek agreement

Seek agreement on:

implementation methods

outcomes

performance indicators.

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Implementation methods

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Targets

Responsibilities and report formats

Gain agreement

Time lines

Resources

Training needs

Communication and promotion

Communicate workplace sustainability policy

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Communicate workplace sustainability policy

Identify key stakeholders you need to communicate with.

Discuss the importance of a clear and effective communication strategy.

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Promote awareness to internal stakeholders

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Intranet

Internal newsletter

Posters and notices

Meetings

Logo or mascot

A green team

Competitions and rewards

Presentations

Promote awareness to external stakeholders

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Media campaigns

Correspondence

Presentations

Websites and newsletters

Annual general meeting

Information service

Inform those involved in implementing the policy

Who is involved in implementing the policy?

What steps can you take to inform these people?

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Organisational goals

Goals should be SMART; that is, specific, measurable, achievable, realistic and able to be accomplished within the time allocated.

For example, if you decide to reduce how much paper is used, your goal would be to print less, print double sided and re-use paper to print drafts.

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Key performance indicators

Key performance indicators (KPIs) must reflect the goals of the organisation and be quantifiable, achievable and agreed on in advance of policy implementation.

For example, ‘100% compliance with sustainability policy’ and ‘A 5% reduction per month for the next six months in solid waste generated.’

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Strategies

Typical strategies used by business:

Minimise energy use.

Reduce kitchen waste.

Reduce the amount of packaging.

Reduce paper use.

Use recycled paper.

Choose energy-efficient equipment.

Ensure commitment by forming green teams.

Create a focus area each month to bring staff attention to an initiative.

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Procedures

You will need to further define the specific actions that need to occur in order for the aims and goals to be achieved.

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Identify responsibilities

Discuss the responsibility of:

senior management

general staff.

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Implement workplace sustainability policy

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Implement workplace sustainability policy

What do you need to know before implementing the workplace sustainability policy?

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Identify key people to develop procedures

For each strategy or initiative, you need to determine who is involved, and therefore who can contribute to developing a procedure.

Make a list of potential people to involve, and discuss the level of involvement.

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Develop and implement procedures

Who is responsible for writing procedures?

What is important to remember when writing procedures?

Explain how to use checklists when implementing procedures.

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Communicate the procedures

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Training

Meetings

Memos and emails

Intranet

Internal newsletters

Posters

Implementing strategies for continuous improvement

Commitment and policy

Planning

Implementation

Measurement and evaluation

Review and improvement

Establish and assign responsibility for recording systems

What environmental records does your organisation need to keep?

What are appropriate record systems?

Use workplace inspection checklists.

Prepare for workplace audits and compliance reviews.

Questionnaires and checklists for staff

Questions may include:

Are you aware of the energy conservation policy?

Can you briefly describe why we have the policy and what it covers?

Can you list the key procedures in the policy? Do you follow these procedures?

Are there aspects of the procedures that in your view could be improved? If so, please provide details.

Questions and checklists for policies

Develop questions that relate to:

green purchasing policy

recycling policy

waste management and disposal policy

energy conservation policy

compliance with environmental permits or licences

policy on issuing internal authorities.

Spreadsheets and other software programs

How can spreadsheets be used when plotting and analysing energy consumption, waste disposal and invoices?

Breach and noncompliance reports

What constitutes a breach?

What should you do if a breach occurs?

What should you do if a serious breach occurs?

Review workplace sustainability policy implementation

Why is it important to review the workplace sustainability policy implementation?

Document outcomes

Formal compliance reports

General compliance reports

Regular target achievement reports

Board reports

Annual reports

Report system compliance reports

Provide feedback

Newsletters

Memos, emails and letters

Website - intranet

Meetings

Presentations

Visual methods

Measure performance and progress

What methods could you use to measure performance and progress?

Discuss:

determining the performance

recognising achievements.

Investigate discrepancies

Determine:

why the targets have not been achieved

what has contributed to the lack of achievement

what areas can be adjusted to improve performance.

How can you take action?

Monitor records to identify trends

Workplace inspections and audits of procedures

Reviews and compliance assessments

Noncompliances, breaches and incident reports

Employee records and performance appraisals

Remedial action and improvement

How can you:

identify the need for remedial action

identify the need for improvement?

Modify policy and procedures to ensure improvements are made

Steps for procedure modification include:

changes in legislation or regulations

changes in targets

monitoring and evaluations

new initiatives.