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Student Assessment Workbook

BSBHRM405

Support the Recruitment, Selection and Induction of Staff

Version 4.0

February 2017

Assessment Information

Welcome to your Student Assessment Workbook for BSBHRM405 Support The Recruitment, Selection and Induction of Staff.

This Student Assessment Workbook is where you will write all your responses for the knowledge questions and simulation tasks. Please refer to the Student Assessment Guide for more information.

This assessment has the following two events:

Assessment Event 2 – Simulation: University of Great Australia

You will complete a number of tasks that will provide us with evidence of your skills with in recruiting, selecting and inducting a staff member University of Great Australia (UGA), which operates in multiple locations across Australia. These tasks will be based on your role as a Human Resources Officer.

To complete the Simulation, you will need to refer to the following resources:

UGA Recruitment and Selection Policy and Procedures

UGA’s policy and procedures related to recruitment, selecting and inducting staff. You will use this policy and procedures document throughout the simulation in Assessment Event 2.

Job Description for HR Assistant

Template that contains the key requirements of the job. It also contains notes that were provided by the HR Manager. You will complete this job description in Task 1.2

Mock Resumes

This file contains five resumes that are applying for the position of HR Assistant. You will use this in Task 2.5.

Interview Notes Template

Template that contains the format for recording the responses of the applicant in the interview. You will use this in Task 3.1

Selection Outcome Report

This template is used to summarise the findings from the interview. You will use this in Task 3. 3

Referee Reports

This folder provides a sample of the feedback obtained from the Referees. You will use this information to make a final decision on the preferred applicant in Task 3.4.

Induction Folder

Folder that includes the organisation’s template of an employment contract and a checklist for a new job starter. You will use these documents in Task 4.

Please note that your responses for both assessment events can (where appropriate) use dot point format. See below an example of a dot point response and a full sentence response.

Dot point format

Presentation Plan includes the following:

· outcomes

· needs of the audience

· context.

Full sentence format

When you are preparing for a presentation, there are a number of tasks that must be carried out. These are listing the outcomes that you want to achieve, followed by the identification of the needs of your audience. When you have completed these two tasks you then check on the room that you will be conducting the presentation in.

To Achieve Competence

To be deemed competent for this unit, you will need to meet the following requirements:

· complete all of the questions and tasks listed in this Student Assessment Workbook

· meet all the requirements listed in the Student Assessment Guide

· your responses to the questions and tasks must be relevant, accurate and specific

· submit your completed Student Assessment Workbook to your Assessor within the set timeframes

· your work must be in your own words

· where you use an external source of information, you must provide citation.

Pre-assessment Checklist

Your assessor will go through the assessment for this unit, BSBHRM405 Support the Recruitment, Selection and Induction of Staff. It is important that you understand this assessment before taking on the questions and tasks. To confirm that you have been given this overview, we ask you to complete the following Pre-Assessment Checklist.

You are required to carefully read each checklist item provided below and tick either ‘Y’ to confirm your understanding or ‘N’ if you disagree. In case you disagree with an item, please provide your reason under the ‘Comments’ column.

When you have done this, we ask you to sign this Pre-Assessment Checklist. This acknowledges that your Trainer/Assessor has discussed all of the information with you prior to undertaking this assessment.

Pre – assessment Checklist

Comments

Y

N

I, the student, understand the purpose of the assessment.

Y

N

I understand when and where the assessment will occur, who will assess and in what format the assessment will be submitted.

Y

N

I understand the methods of assessment.

Y

N

I understand what resources are required to complete this assessment.

Y

N

I understand the performance level required for each assessment event.

Y

N

I understand that it must be my own work. I have been explained and understand the serious consequences in case this work is found plagiarised.

Y

N

I understand the process if I am deemed not yet competent.

Y

N

I understand the feedback process and the appeals process.

Y

N

The assessor has discussed with me if I have any special needs and if so what arrangements have been made.

Student Full Name

Student ID

Student Signature

Date

Assessment Event 2 – University of Great Australia Simulation

In this assessment, you will undertake a number of tasks associated with the recruitment, selection and induction for a position of Human Resource Assistant for the University of Great Australia.

Task 1: Plan for Recruitment

In this task, you will analyse the relevant information provided and then finalise a job description that is compliant with relevant laws, national standards and UGA’s policies in order to ensure that the job is ready to be advertised.

1.1 Obtain approval to fill position

Attach the copy of your email here.

1.2 Assist in preparing job descriptions

Insert your responses into the job description for HR Assistant template which is a separate document provided to you by your Assessor.

1.3 Consult with relevant personnel

Upon the receipt of the feedback from your HR Manager, make the necessary adjustments to your job description. Also, attach the email exchange with this HR Manager.

Task 2: Plan for selection

In this task, you will prepare for the selection process. This will include advertising the vacancy, convening the selection panel, developing interview questions, short-listing applicants and scheduling the interviews with relevant stakeholders.

2.1 Choose appropriate channels and technology for advertisement

Write your response here:

2.2 Advertise the position

Write your response here for your advertisement:

Upon the receipt of the feedback from your HR Manager, make the necessary adjustments to your job advertisement.

Also, attach the email exchange with your HR Manager where you have requested approval.

2.3 Convene selection panel

Insert your check sheets here:

Upon the receipt of the feedback from your HR Manager, make the necessary adjustments to your check sheets. Also, attach the email exchange with your HR Manager where you have requested approval.

2.4 Assist in development of interview questions

Insert your response in the table:

Interview Question	Essential Selection Criteria	Appropriateness and recommendations
1. Please demonstrate your experience by giving a five minute presentation about the key processes with recruitment, selection and induction
2. What do you think will be a challenge in this role and how will you address this?
3. What skills do you have that will be useful in this position?
4. Describe the documents you have produced in your previous roles?
5. What would be the tasks you would carry out in the first week
6. With the written document provided to you, please circle as many mistakes as possible in the five minutes available
7. What do you think are the attributes to be an effective team member?

2.5 Assist in short listing applicants

insert your response here:

2.6 Develop a schedule for interviews from the shortlist

insert your responses into the table:

Applicant	Status	Date	Time	Location	Stakeholders to be informed

Also, attach the email exchange with your HR Manager where you have sent the email.

Task 3 Support Selection Process

In this task, you will participate in the interview process with two other stakeholders (Selection Panel members) where you will conduct a face-to-face interview with each of the two job applicants. After the interview, you will interact with these two panel members to negotiate for the preferred applicant. Then you will finalise the selection process using the appropriate documentation.

3.1 Participate in the interview process with applicants

Your assessor will observe you using the Observation Check Sheet.

See your Student Assessment Guide for detailed instructions,

3.2 Contacts referees

Insert your responses into the Selection Outcome Report template which is a separate document provided to you by your Assessor. Attach your Selection Outcome Report to your Student Assessment Workbook.

3.3 Prepare selection report and make recommendations

3.4 Advise successful and unsuccessful applicants

Attach your Regret Emails here.

Upon the receipt of the feedback from your HR Manager, make the necessary adjustments to your letters.

Also, attach the email exchange with your HR Manager where you have requested approval.

3.5 Advise successful applicant

Attach your Letter of Offer here.

Upon the receipt of the feedback from your HR Manager, make the necessary adjustments to your contract.

Also, attach the email exchange with your HR Manager where you have requested approval.

3.6 Establish a cloud repository to name, save and store the template in accordance with organisational requirements

Attach the screenshot of your HR Database here.

Task 4 Induct successful applicant

In this task, the student will plan the induction process for the new team member. To achieve this, they will send an email to their HR Manager and request that the new applicant’s work team are informed of their start date and orientation.

Prepare necessary documents and advise others for induction arrangements:

Attach the copy of your Employee Contract to your Student Assessment Workbook.

Upon the receipt of the feedback from your HR Manager, make the necessary adjustments to your induction.

Moreover, attach the screenshot of your HR Database here.

Also, attach the email exchange with your HR Manager where you have requested approval.

BSBHRM405 Student Assessment Workbook | Student ID: Page 9

UGA Recruitment and Selection Policy and Procedures	UGA’s policy and procedures related to recruitment, selecting and inducting staff. You will use this policy and procedures document throughout the simulation in Assessment Event 2.

Job Description for HR Assistant	Template that contains the key requirements of the job. It also contains notes that were provided by the HR Manager. You will complete this job description in Task 1.2

Mock Resumes	This file contains five resumes that are applying for the position of HR Assistant. You will use this in Task 2.5.

Interview Notes Template	Template that contains the format for recording the responses of the applicant in the interview. You will use this in Task 3.1

Selection Outcome Report	This template is used to summarise the findings from the interview. You will use this in Task 3. 3

Referee Reports	This folder provides a sample of the feedback obtained from the Referees. You will use this information to make a final decision on the preferred applicant in Task 3.4.

Induction Folder	Folder that includes the organisation’s template of an employment contract and a checklist for a new job starter. You will use these documents in Task 4.

Pre – assessment Checklist	Comments
Y	N	I, the student, understand the purpose of the assessment.
Y	N	I understand when and where the assessment will occur, who will assess and in what format the assessment will be submitted.
Y	N	I understand the methods of assessment.
Y	N	I understand what resources are required to complete this assessment.
Y	N	I understand the performance level required for each assessment event.
Y	N	I understand that it must be my own work. I have been explained and understand the serious consequences in case this work is found plagiarised.
Y	N	I understand the process if I am deemed not yet competent.
Y	N	I understand the feedback process and the appeals process.
Y	N	The assessor has discussed with me if I have any special needs and if so what arrangements have been made.