Manage meetings

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BSBADM502 Manage Meetings Assessment 1

BSBADM502 Manage Meetings

Assessment 1

Prepare and Manage Meetings

STUDENT to complete this section
Student Name
Student ID
Trainer Name
Date Submitted
Candidate declaration— By signing below, I declare that: I have been advised of the assessment requirements, have been made aware of my rights and responsibilities as an assessment candidate, and choose to be assessed at this time this assessment work is my own and contains no material written by another person except where due reference is made. I am aware that a false declaration may lead to the withdrawal of a qualification or statement of attainment. Signed: …………………………………………………….. Date: ………………………….
ASSESSOR to complete this section
Name of Assessor
Date Review Completed
Assessment Sections	First Attempt	Second Attempt
Task 1	Competent NYC	Competent NYC

Assessment 1: Prepare and Manage Meetings

For this assessment candidates are required to prepare for a meeting to be conducted in their workplace.

Candidates who are not currently employed are required to prepare for a meeting to be conducted in a simulated workplace (classroom).

Note: The work completed for this Assessment Task provides the basis for Assessment Tasks 2 and 3. Ensure you keep an electronic and/or hard copy of this completed assessment for future use.

Procedure

· If - you are completing this assignment at your workplace, identify a meeting to conduct in your workplace.

· If - you are completing this assignment in a simulated workplace (classroom) outside the workplace, choose one of the following meetings to conduct in a simulated workplace.

a) Agree on a business retreat destination from the following list.

1. Fiji

2. Noosa

3. Melbourne.

b) Develop a fire evacuation plan and procedure for a simulated business.

c) Agree on a cleaning procedure for a simulated business.

1. Complete submission form - Appendix 1

2. Complete meeting requirements - Appendix 2

3. Develop the meeting agenda / minutes - Appendix 3

4. Prepare meeting papers - You must have at least one

5. Prepare an action plan - Appendix 4 _____________________________________________________________

Submit the following to your trainer.

You must submit to your facilitator/assessor.

· Appendix 1 - Submission form

· Appendix 2 - Meeting requirements

· Appendix 3 - Agenda

- Meeting paper/s

b- Minutes

· Appendix 4 - Meeting action plan

· Meeting invitation

______________________________________________________

Appendix 1: Submission form

Student name
Meeting name
Meeting purpose

1. Participants

Participant	Reason for participation

2. Meeting Format / Style

What format have you chosen for this meeting and why? Site gives a brief description of 6 different meeting styles and how they are best used.

http://work.chron.com/business-meeting-styles-11940.html

3. Meeting Procedures

Name three (3) meeting procedures that you plan to enforce while you are chairing the meeting. Explain why meeting procedures are necessary and how they help in the meeting situation.

You may find this link – Part 3 Procedures helpful.

http://www.pscbc.org.za/documents/Other/Meeting%20Procedures/PSCBC%20Meeting%20Procedure%20Manual.PDF

4. Invitation

What format did you use for your invitation and why did you choose this format?

5. Meeting papers

Describe the meeting papers you were required to prepare and the distribution method you used to provide those papers to participants. Why did you choose the distribution method that you used?

6. Delegation

Describe your approach to delegating activities and managing the completion of those tasks. Were all activities completed by the person to whom you delegated the task to and on time? Did you achieve the goals of your action plan?

7. Cultural Diversity and Meeting Protocol

Read the article in the link below.

http://www.kwintessential.co.uk/cultural-services/articles/international-business-meetings.html

Discuss how you will manage different cultural meeting expectations if your participants are from a country other than Australia.

8. Meetings and Legislation

Describe what effect the following legislation may have on the set up, conduct of the participants and minute taking of the meeting.

1. Privacy Act 1988

2. Work Health and Safety Act 2011

3. Anti-Discrimination Act 1977

Appendix 2: Meeting Requirements

Meeting Requirements Questionnaire
Chair		Department
Meeting name
Meeting details
Date		Time
Location
Meeting format
Purpose
Agenda
Participants	Internal	External
Speakers
Video or teleconference requirements
Supporting materials
Meeting documentation
Equipment requirements
Hospitality requirements
Catering requirements
Accommodation requirements
Other requirements
Other specific requirements

Appendix 3: Meeting Agenda /Minutes

1. Agenda

Agenda Item	Meeting Papers	Presenter	Time Allocation
1
2
3
4
5
6
7
8
9
10	General Business

Next meeting: ___________________________________________

2. Meeting Minutes

Meeting name
Date
Time
Location
Previous minutes	Accepted / Not accepted
Attendees
Apologies
Agenda Item	Meeting Papers	Presenter
1
2
3
4
5
6
7
8
9
10	General Business

Next meeting: ___________________________________________

Appendix 4: Meeting Action Plan

Meeting preparation action plan
Meeting name:
Meeting date:
Chairperson:
Action Required	By whom	By when

Jabin Hopkins Institute Technology