INFORMATION GOVERNANCE

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Assignment5FeasibilityandFunctions.docx

Kajal Patel

Information Governance

Assignment 5: Feasibility and Functions

What steps would you take as a consultant hired to assess the feasibility and functions for selection and implementation of an electronic document and record management system at a large multi-specialty clinic?

1. Build your Electronic Health Record (EHR) Implementation Team.

When one is implementing his/her EHR, one needs a strong team to help the process go as smoothly as possible. The team can include staff members such as physicians, nurses, medical assistants and administrative staff. Team members will assist the process by teaching colleagues EHR skills and serving as messengers to the implementation team to identify challenges along the way.

A lead superuser, lead physician, and project manager are three essential roles to consider while building your team, lead a super user. That is; the lead superuser is the resident in-house EHR expert. Whereby, a few duties may include template creation and developing workflows. This position may also be responsible for creating standard operating procedures to address problems users come across as they use the system.

2). Prepare the Software   

That is, when implementing your EHR, you need to ensure that the security measures are met with an aim of not violating HIPPA. Your organization may need to conduct a HIPPA risk assessment where you can work with your health IT vendor to make sure the software is compliant.

3) Determine Your Hardware Needs

By maintaining this, your hardware choices will have a significant impact on the time and money your practice uses. For instance, having a printer in every room can save physicians up to 30 minutes a day. However, some practices provide each staff member with their own tablet or laptop to save time logging in and out between each patient interaction.

4) Consider The Patient Treatment Room   

Since the EHR program requires an electronic data entry, the room layout can have a substantial impact on patient engagement and satisfaction. If the staff and physician face away from the patient while entering data, patients may feel like they are not being heard. And this is solved through various ways like triangle of trust.