hr paper

Assignment 5: HR Project Management Final Team Report

Due Week 10 and worth 200 points

 

You are now ready to present to management a final report on establishing a project team and project phases needed to initiate the changes for a more centralized model of delivering HR services. Once the management team receives the report and is thoroughly briefed on the direction the project will take, you and your project team will begin work on the project.

 

The management team report will be a consolidation of the previous assignment papers you have written in this course PLUS a Report Overview (sort of like an executive summary) and Final Conclusion (offering importance of topics and recommendations for next steps). You may make up a fictitious company name (DO NOT use real companies) and create your own HR project team name.

K and G Solutions Company Name

Team Name Creative Lions

 

Prepare a twenty-five to thirty (25-30) page paper in which you:

1. Create a minimum 2 full-page report overview (executive summary) summarizing and emphasizing the key points of the report’s contents, which are the topics from previous papers in the course.

2. HINT:

. https://www.clear.rice.edu/bioe451/documentation%20files/Executive%20Summary%20Example_072909.pdf

. https://www.proposify.com/blog/executive-summary

. https://www.template.net/business/word-templates/best-executive-summary-samples/

· Copy and paste all content with headings from the previous course assignments minus any cover pages, running heads, introduction and conclusion sections, and reference pages. All information must be properly aligned and formatted according to APA guidelines and each page must have a page number (your choice of number location).

· Prepare and include an original conclusion section to be placed immediately after the paper content. NOTE: Do not use any previous conclusion sections from past papers in the course. The conclusion section must take all previous papers into account.

· Create the reference page(s) by copying and pasting ALL references from the previous 4 assignments and any new references as a result of this report. Remember, the reference page should be separate from the other text.

 

Your assignment must follow these formatting requirements:

· All content within the paper must be set up and aligned per the requirements for an APA-style paper.

· All text font will be Times New Roman 12 pt. and spacing between all lines of information will not exceed double space.

· A cover page is required for the assignment and the student is allowed to be creative in designing their own cover page. It does not have to meet APA guidelines.

· Cover and reference pages are not counted in the minimum page count.

· All in-text citations must contain 3 parts: (1) Author or Source, (2) Year, and (3) Page or Paragraph number. This goes for direct quotes and paraphrased information.

 

The specific course learning outcomes associated with this assignment are:

· Explain the elements of project management and its relationship to human resource management.

· Assess organizational strategies that contribute to effective project management of human resources.

· Determine the characteristics of a successful project plan.

· Use technology and information resources to research issues in employee and labor relations.

· Write clearly and concisely about employee and labor relations using proper writing mechanics.

Assignment 1

Strategic Planning Steps

For the human resources department, strategic planning is an important step because it determines the efficiency and effectiveness of the department (Abraham, 2012). It is important for the human resource manager to take a look at what an organization needs to achieve then come up with a plan that will make this achievable. It is important to utilize an effective strategic planning process to make sure different objectives are achieved. Below are the major steps in the process.

Strategic analysis

Strategic analysis is the first step in the strategic planning process that lays the foundation for the rest of the stages. Simply, it involves conducting extensive research of an organizational environment. It is an important step because it reveals various factors in the environment that affect performance. This provides the best understanding that a human resources manager needs in order to know what to do next. As stated earlier, it is the foundation on which the entire strategic planning process is built.

Guiding principles, vision, and mission

This is a step in the process that provides the overall goals and objectives that should be achieved in the short term as well as the long-term (Abraham, 2012). At this stage, the values which an organization subscribes to are established. This will work as guidelines which will provide a direction for the organization to move towards. It is a critical step that should be observed keenly because it provides a compass defines the direction that an organization takes. The step determines whether or not the overall purpose of an organization will be achieved.

Strategic objectives

Strategic objectives are the highest targets of an organization. Achievement of such objectives implies that an organization has been successful in its operations. In other words, these are objectives which are handled by the strategic management team. In a typical organization, there are various departments which are tasked to different responsibilities. All these responsibilities are geared towards the strategic objectives. Simply, when departmental goals are achieved, an organization would have achieved its strategic objectives. As much as it is a strategic management affair, its success comes from all levels of an organization. Different departments play different roles in ensuring that the strategic objectives of an organization are achieved.

Flow down objectives

Flow down objectives is organizational objectives which are to be achieved at a personal level. As much as they are for the benefit of the organization, individual employees take up personal responsibilities for the objectives. This is a stage in the strategic planning process that creates an element of responsibility and accountability (Abraham, 2012).

Portfolio alignments

This is a step that involves aligning projects to strategies. It is the responsibility of the management team to ensure whatever strategies an organization implementing are directly related to the achievement of the project objectives. This step ensures that the strategies are relevant.

From a general perspective, the steps are important because they provide a direction for the project team. The team understands what it needs to do at different stages in its operations. It is given a specific guideline that enables it to achieve its objective effectively and efficiently.

Vision

A vision statement outlines the overall intention of an organization. It provides a target that all efforts should be focused on. In this case, below is that vision statement for the project team. “Bring all stakeholders together, move in one direction as one team, and deliver the best services to our clients”. With respect to this vision statement, the overall purpose of the project team is to make sure clients are served in the most effective and efficient manner. However, for this to be achieved, all stakeholders must be brought together and form one trim that will move in one direction.

Mission

The mission of the project team is to "Empower all stakeholders with the needed resources so that they can do their best for the clients and the organization in general".

The mission is a source of inspiration in the sense that it focuses on empowering stakeholders so that each of them can deliver what is expected of them.

Project Charter

In simpler terms, a project charter is basically a statement of the objectives that a project needs to achieve. When a project is established, a team is put in place and tasked with the responsibility of achieving specific objectives (Price, 2011). It is important for the team leader to come up with a statement of objectives that defines what exactly the project team should achieve. A project charter is always used as a means of providing a direction that the project team should follow. By defining the project objectives, the team members are better positioned with respect to what exactly they need to do as a team.

Charter Elements

For a project charter to be successfully executed, it is important for various elements to the present to make sure everything runs smoothly according to the plan. It should be kept in mind that the charter elements for each project depend on the specific objectives that the project team needs to achieve. This ensures that there is a sense of relevance in terms of handling the objectives. In this case, the following are the most important charter elements as per the project team.

For a project charter to be achieved, resources must be available. In this case, the product team looks forward to centralizing human resource services and this implies that it is some form of investment. It will require different resources such as financial resources as well as other forms of resources. For a project team to successfully achieve its objectives, there must be relevant resources that will enable various processes and operations to be conducted in the right manner (Price, 2011).

Stakeholders also play a central role with respect to fulfilling the project charter (Price, 2011). It is important to keep in mind that for a project to be successfully conducted, different personnel is required to handle various duties and responsibilities. In other words, stakeholders are needed in different capacities. The project leader should ensure that each stakeholder is assigned to their specific roles to make sure the delivery is as expected. With the right stick orders in place, there is a higher probability of achieving the project charter.

Among the most important charter elements are the team operation principles. As stated earlier, stakeholders are needed to deliver the objectives of a project. This implies that guiding principles need to be in place so as to govern the manner in which operations are conducted (Freeman, 2010). It is important to have such principles because they provide a specific direction which defines what each stakeholder in the team should do. For the interest of achieving the best results, each stakeholder in the project team is expected to follow the team operation principles.

Statement of emphasis

Each member of the project team should effectively and efficiently carry out their personal duties and responsibilities to make sure the project is delivered as expected. Members should also be team players so that their efforts are put together towards the interest of the team in general. The success of the project depends on the individual efforts of each member of the team. Dedication and commitment are required from all stakeholders taking any part in ensuring the project is delivered.

References

Abraham, S. (2012). Strategic Planning: A Practical Guide to Competitive Success. Bingley: Emerald Group Publishing.

Freeman, E. (2010). Strategic Management: A Stakeholder Approach. Cambridge: Cambridge University Press.

Price, A. (2011). Human Resource Management. London: Cengage Brain.

Assignment 2

Project Management

Oftentimes, different business organizations start new projects as part of the business with certain objectives to be achieved. Project management entails planning, organizing and managing the efforts of everyone so as to successfully accomplish a given project. Project management is usually a one-time activity which produces a specific result. It involves developing a project plan that defines and confirms the objectives and goals of a project and how they will be achieved (Kerzner & Kerzner, 2017). Equally, project management involves the identification of tasks and the quantification of resources needed to complete the project. The success of any project depends on the effectiveness of the project managers and the powers he has to lead others in achieving the objectives of a project. However, project management is not a walk in the park because there are numerous challenges to be overcome. This paper provides a comprehensive view of project management.

There are several powers that a project manager may possess in order to successfully manage a given project. They include but not limited to formal or legitimate powers and expert powers. The legitimate powers are the powers that one gets on the basis of his or her position as a project manager. In other words, they are powers derived from a formal position or office held by a project manager in the organization. On the other hand, expert powers are powers derived from being a technocrat or being a project management expert. The mentioned powers are important and relevant in the management of the author’s current project for various reasons (Kerzner & Kerzner, 2017). For instance, legitimate powers give one an absolute control over the team members. In other words, it grants one a formal authority to lead others. Elsewhere, the expert power is important because it will grant the author a robust power base to manage and lead others with confidence. Furthermore, this power enables one to make recommendations based on his or her expertise and the followers will be persuaded to follow the recommendations without being coerced.

There are several possible issues that may arise from managing projects. They include but not limited to accountability, conflicts of interest, workplace culture and health and safety. Oftentimes, as projects emerge, more ethical issues arise that are often overlooked at the detriment of the project. As a project gets bigger, more opportunities arise for team members including the project manager to compromise their ethics in a bid to bring the project to timely completion that falls within the budget (Kerzner & Kerzner, 2017). Therefore, it must be appreciated that when the project manager and all the key stakeholders turn a blind eye on any questionable activities associated with the project, disastrous effects are more likely to arise. This may lead to criminal charges as it has been seen in many business organizations. For this reason and many others, it is important that when managing a project, one must not overlook such issues as accountability, conflicts of interest, workplace culture and health and safety.

Oftentimes, when things go wrong while executing a particular project, everyone tries to avoid the consequences while placing the blame on others. This damage the reputation of the project while creating additional issues in the project when the real causes of problems are concealed. Therefore, it is necessary that everyone in the project owns his or her own mistakes and avoid shifting the blame on others. Equally, accountability must be upheld by everyone at all times and at all costs. However, in order to solve this issue, it is important that the project manager encourages everyone to own mistakes and educate everyone not to shift blames when they occur and instead be personally responsible and handle problems when they occur without running away from them.

More often than not, conflicts of interest arise during project management and this may derail the successful completion of the project. Oftentimes, when projects are too large to accommodate large numbers of people, ample opportunities present themselves for stakeholders in the project to give preferences that are inappropriate to some people or companies that are associated with some stakeholders (Larson & Gray, 2015). Conflicts of interest work against the success of the project because some resources will be inappropriately allocated, and this can cause the project to run out of funds. Therefore, in order to solve this issue, it is important that the project manager makes it a requirement that everyone in the project declares his personal interest to avoid serving two masters. Equally, the project manager may require all the members as well as other stakeholders to understand the standards set by the organization with regards to vendor selection.

It is imperative to appreciate the fact that every business organization has put in place workplace culture that promotes an environment that fosters respect and inclusivity than it was a few decades ago. However, there is no organization that has perfected its workplace culture, and this may prove to be the worst undoing in the success of organizational projects. Some team members may not be willing to work with other team members from other countries and this may work against cultural diversity that is needed to attain a competitive advantage. Therefore, it is necessary that every project manager familiarizes himself with the organization’s code of conduct and ensure that every team member and contractors understand what is required of them to ensure the success of the project. This is especially necessary if the project is comprised of members from different countries where one culture may not be acceptable to other team members.

More often than not, when the stakes are high and there is more pressure to get things done, health and safety standards are ignored by key stakeholders in a project. In some cases, the stakeholders conceal issues that are likely to threaten the health and safety of team members or the public at large. These issues are likely to arise in companies that undertake construction projects, manufacturing or mining. Therefore, in order to avoid the occurrence of this issue, the project manager should encourage everyone to uphold the safety standards established by the company in order to ensure safe disposal of harmful substances.

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There are several increased challenges that a project manager may face when leading virtual or global project teams. They include but not limited to geographically dispersed teams that come with challenges such as language barriers and different time zones. In order to deal with this challenge, it is important that project managers employ centralized project management software that will keep everyone updated with the latest development project and in a language that is understood (Binder, 2016). This software will enable the project manager to send information as quickly as possible. Another challenge facing virtual project managers is insufficient team skills. As members are drawn from across the world, it is likely that some members’ skills will not match the job requirements. Equally, if some team members are not trained well, they may not be able to meet the challenges or perform the assigned tasks. In addition to this, some projects may equally demand certain levels of skills or expertise. Therefore, in order to avoid this challenge, all project managers must document the core skills that are needed to perform different tasks. Similarly, they may need to train the existing team members in order to enhance their skills.

The most challenging aspect of running a project is project communication. Therefore, as a project manager, it is good to have an effective project communication plan that will keep all the key stakeholders can be updated and potential issues that may arise in the project can be circumvented. Therefore, as a project manager, my overall communication plan will contain the structure, purpose, method or channel, and timing or the frequency. The structure is comprised of who and how the communication is done. It can either be oral, written or follow the line of command. In this case, my communication plan will follow a written communication structure where everything will be written down so that it can be used for future reference (Binder, 2016). The purpose of communication will be to inform all the key stakeholders about the progress of the project as well as create a two-way flow of information so that the objectives of the project can be accomplished. The method or channel of communication will be publications such as newsletters or meetings where everyone is encouraged to participate. Finally, the timing or the frequency of communication will be on a weekly basis where all the team members will converge to deliberate on the way forward of the project.

Reference

Binder, J. (2016). Global project management: communication, collaboration, and management across borders. Routledge.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Larson, E. W., & Gray, C. F. (2015). A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide. Project Management Institute.

Assignment 3

The business world has evolved greatly over the years and it is a mandate that every organization and business to ensure that it is able to keep up and adopt the changes. Some of the key changes that have taken place in the business world include globalization, increased competition, new legislation, security needs, and technological innovations. One of the key steps that organizations have done to ensure that they effectively and efficiently realize the necessary changes in the business world is through carrying out projects. Projects are considered to be a temporary endeavor that is expected to create a specific result in the organization. The success of an organization is defined by the successful projects that it has undertaken. These projects may involve adopting new technologies or even skills and knowledge among employees. The success of a project is mostly attributed to how well it managed. Project management is a crucial process and involves planning, executing, controlling and closing a project. Project management is described as the application of knowledge, skills, tools, and techniques to foresee the success of a project and meet the project requirements (Burke, 2013). There is a high demand for professionals with project management skills and most organizations have gone a step further on training their employees on project management skills. they are ensuring that the new employees being recruited possess at least knowledge and skills in the project management. This shows the significance of a project manager when undertaking a project. Organizations that have undertaken successful projects are deemed to be successful.

Scope and Scheduling

The initial stages of a project are very important to ensure that the project runs smoothly and to determine the accomplishment of the project. The project manager has to come up with a team that will help in the implementation of the project and assigns them different tasks. He/she has first to understand the different needs and outcomes of the project before rolling out the activities to the team. This stage is defined as the project scope. The scope involves gathering information that is needed to roll out a project. The scope can be used in two different ways when it comes to project management. It can be used to define the project and product scope. Project scope is more of work-oriented while product scope is more of functional requirements. Scope plays a huge role in project management as a lack of properly defining and describing the requirements causes a lack of effective change control in the project. Under scope management, the project manager is able to list down all the items that are to be produced and the activities that are to be carried out. These tasks are to be within the quantity, quality, and variety, within the time agreed on and the resources available. It is crucial for the project manager to prioritize the activities so as to be able to plan and assign resource successfully. Through the scope, the project is also able to manage the demands of the stakeholders involved.

The next step after carrying out a project scope is scheduling the activities of the project. Project scheduling involves listing out the goals, activities, and deliverables of the project based on the start and end dates of the project. Project scheduling works along well with a work breakdown structure program. A project is usually broken down into various small tasks. These tasks need to completed according to the timeline of the project and according to the resources available. They also need to be distributed evenly among the different project team members and what is expected from each member. Project schedules are always updated regularly to help attain a better insight of the current status of the project. There a different project schedule for every project as each project is unique and the needs and goals of one are different from another.

Behavioral Skills

Resources are considered to be one of the driving forces for the completion and success of a project. Resources in a project may include funding, people, equipment, and facilities. Resources may run out during the implementation of a project. Resources such as funds when projected well may finish causing the project to stall or even end when it is not complete. Resource planning, optimization, and availability are considered to be imperative for the completion of a project. Through resource planning, the project manager can identify the necessary resources to complete a successful project. Resources need to be flexible and be to adjust to the changes that occur in the project when project schedule changes.

There are various behavioral skills that each project manager should possess when it comes to project resourcing. One of the most crucial behavioral skill for every project manager when it comes to resource planning is selecting the right people. It is important for the manager to select people that are qualified and skilled depending on the different tasks in the project. Most scholars define this as the right people, the right project. The success of the project is mostly determined by the project team, whether they have the right skills and talents to implement the project. It is important for the project manager to possess skills in dealing with difficult work schedules. Dealing with difficult individual work schedules is important as it can affect the productivity, morale, and progress of other team members in the project. It is important for the project manager to clarify the different expectations that he/she has on the team members to ensure that there are no difficulties in the implementation of the project. It is essential for the project manager to be able to make honest and open estimates of the amount of work required. This will minimize conflicts and errors within the project. The project manager needs also to possess skills in dealing with people from different backgrounds. The stakeholders and project teams are composed of members from different backgrounds. It is essential for the project manager to possess the necessary skills to interact and understand the needs of people from different backgrounds.

Budget Estimation

The most difficult task in project management is creating an accurate budget. Most projects fail due to a lack of proper planning and estimation of the potential costs within a project budget. There are several factors that one needs to consider when determining a budget associated with the project costs. it is important to divide the costs into direct and indirect costs. Direct costs may include the expenses on the wages of the team members, cost of the resources and expenses on the specific risks on the project (Turner, 2014). Indirect costs cannot be easily estimated and include expenses on security costs, and quality control. Costs are aggregated by summing the costs for the individual work package to control the financial account up to the project level. Cost aggregation is beneficial during project management as enables the management team to have a view of scheduled spending for every time period. It is important for a project manager to be able to predict and determine the cash flow of separate activities in a project. This can be done through by predicting the various internal and external factors that have an influence on the costs incurred in the process. Determining the initial cash outlay is important to determine the cash inflows and outflows of each activity in the project.

Project Risks

In every project, there are risks incurred during the implementation process and it is important for the project team to be able to identify the risks and come up with strategies that will help manage the risks. Risks can cause a project to stop or stall. It is a difficult task for most project managers to identify project risks. There are various ways in which one can be able to identify the risks in a project. It is important to identify the risks that have a huge impact on the project. One of the techniques that the project manager can use to identify project risks is by use of a work breakdown structure. This structure breaks the project into different tasks and determines the risks at different levels. Another technique is brainwriting and brainstorming to help identify the different risks associated with the project team members. this will involve communicating with the team members. another technique of identifying risks is the use of scope documentation. This helps to identify the poorly defined requirements, time and budget that can cause risks on the project.

References

Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.

Turner, J. R. (2014). Handbook of project-based management(Vol. 92). New York, NY: McGraw-hill.

Price, A. (2011). Human Resource Management. London: Cengage Brain.

Assignment 4

Project management leaders need to have important information that is required for effective management of projects. Having realistic and actionable plans contributes to a high level of organizing and directing activities based on proper knowledge on human resource and project management related modalities. Quality project management is anchored on decision making. Indeed, decision making is vital at all the critical phases of a project. However, after the all the goals of a project have been met in relation to management of activities and human resources, proper decision making is essential in determining the most effective ways of handling the final phase or closing out on a successful project (Meredith & Mantel Jr. 2011). More significantly, it is important that project managers have a complete understanding of what t means to manage and direct a project work as well as strategies for overcoming risks identified in the course of a project. Moreover, the specific actions that project managers need to take when closing out a project. This paper explores these crucial project management areas with regard to the importance of ideal project management strategies in control and directing of activities n addition to proper methods of closing out projects.

To successfully manage and direct a project means that activities at every project phase are coordinated effectively and goals relating to effectiveness of the service of product being created are met and satisfaction of customers are met. Projects are carried out in phases so that resources are utilized in a manner that assures a quality deliverable (Davies & Brady, 2016). Essentially, project managers are accountable for accomplishments and risks in every stage of project life cycle. Overall, a successfully managed and directed project implies that all project goals pertaining to utilization of resources, execution of project activities, and satisfaction of stakeholders and customers from inception to closure of a project work are met.

Further, success of any project depends on the use of the most appropriate strategies for managing and sustaining a project. As regards the Human resource project, some of the mechanisms that can guarantee successful progress of the project include the ones discussed as follows. First, it is important to create a sustainability strategy, which is in line with the goals that the organization expects to achieve through the project. Prior to this, the project management team ought to conduct sustainability scan on the project in order to establish available opportunities for improvement and to measure the progress of the project once sustainability program is initiated and is efficiently ongoing. One of the factors to consider when initiating a sustainability program is to determine the impact of the program on the organization. In addition, cost effectiveness and labor demands need to be established given that for a project to progress without facing hurdles, any initiatives aimed at sustaining it must not involve costs that can affect the main project activities (Davies & Brady, 2016). Second, developing sustainability standards that comply with human resource practices are imperative. Sustainability standards are used as parameters for knowing when goals of a sustainability initiative have been achieved. This is a continuous process and the standards can be adjusted based on project phase and the stage the project is in with regard to project life cycle. The final strategy is to engage partners in the sustainability program. While ensuring project progress and sustainability mostly involves internal changes, partners have a key role to play given that their contributions relating to supplies and finance need to meet promote the program. The prerequisite for convincing partners to engage in sustainability program is to create a comprehensive sustainability plan that can win their support for the initiative for ensuring progress and sustainability of the project.

Certainly, a significant amount of risks are normally encountered in the course of a project at all phases within the entire project life cycle. It is thus important to put measures in place aimed at identifying such risks and instituting techniques mitigating the risks. Indeed, controlling a project entails conducting proper planning, monitoring and managing processes relating to deadlines and their impact on cost of a project. Fundamentally, analysis of processes and results as well as evaluating estimates so as to accomplish agreed objectives and targets is vital in a bid to come up with strategies with measurable outcomes (Kendrick, 2015). This therefore means that project goals should be aligned with corporate strategies. Furthermore, data information relating to cost, strategies among others and their connection with success factors ought to be established. In specific, some of the strategies for ensuring proper project controls are highlighted as follows.

To begin with, close monitoring and controlling of activity progress is essential. Tracking project progress helps project managers to know the position of the project and to obtain indicators that are essential in projecting the future state of the project. Taking the initiative to review the journey of the project is one of the most effective methods of knowing the progress of the project and to find out the likelihood of the project being completed in the projected time. Moreover, when a project manager undertakes a project review, it helps to have information on the way activities have been conducted and to determine whether they are being carried out according to project plan. The next strategy for resolving risks within the control of the project pertains to working with clients to prioritize schedule, scope and quality. Normally, customers are key stakeholders to projects since they are influence success of the project. Regarding risks, customers test products and services in every phase so that adjustments are made depending on the market needs. This helps in avoiding the risk of poor reception of services or products by users. Indeed, customer approval is vital progress of the project and ensuring that the deliverable meets the purpose of the project quality deliverable (Kendrick, 2015). More significantly, the scope of the project needs to be indicated so that activities do not overlap, which may lead to wastage of resources. The final strategy that can be used to address and control risks within the control of the project involves active monitoring of project environment. Monitoring project environment enables project managers to ensure that quality results are delivered regularly. Consistent monitoring of project environment is a vital aspect of managing activities and controlling performances of workers based on data rather than unverifiable statements. In general, monitoring project environment helps in streamlining activities.

The manner in which a project is closed determines an organization or a person’s chances of landing or managing another project. The future prospect of a company is not only determined by the way the entire project was undertaken but also by the conditions revolving around how a current project is closed. Some of the actions a project can take to ensure that a project is properly closed out and handed over include tracing and gathering documents used throughout the project (Meredith & Mantel, 2011). It is imperative to prevent risks that may arise when details of involvement of partners, suppliers, customers, and other stakeholders get into the hands of competitors. As such, documents that are not important in handing over the project and those that are not needed for future reference should be disposed well. Contractors and managers need to ensure that all critical documents are accessed or collected and verified to avert complications to close out due to documentation errors.

Another important action that a project manager can take in preparation for close out relates increasing the contact between teams by improving communication. This is vital as it builds the interest in the teams to work with the contractors in future projects. Project teams should be acquainted with each other since they interact in varies on-site activities. Establishing high levels of communication as the project nears to be wound up is essential for establishing a positive image of the contractor to the organization that owns the project (Meredith & Mantel, 2011). To sum it up, a project management team needs to conduct thorough risk assessment in order to uncover factors that posed a significant threat to the progress and sustainability of the project. Identification of risks is crucial to coming up with comprehensive risk mitigation strategies that may form part of organizational standard hence leading to efficient management of subsequent projects.

In this text, the author explores various issues pertinent to existence of the culture of lessons learned in projects. The author points out that learning during projects is not beneficial to the project since it affects important determinates of project success such as collaboration and teamwork. Moreover, the author highlights that evidence form successful projects show that learning is embedded in expertise of individual team members and does not occur outside the real task. Author also pinpoints the outstanding significance of learning which occurs naturally in well-managed projects to future projects by stating that, “ This capture of this learning at each stage builds the capabilities of those involved and can form a knowledge base to be used by the team or by others in future stages and future projects.” This can be when members of different teams are insightful and readily share the knowledge in which they have acquired. With regard to errors or normally encountered when using lessons performance of workers, various organizations have adopted strategies aimed at preserving key knowledge gained during projects within their systems. Such records help companies to avoid repeating the same mistake in project process. (Kloppenburg 2018)

The project team needs to employ learning strategies that are in line with human resources best practices. Essentially, the team needs to avoid focusing on learning as an activity. Instead, individual team members should share newly gained perspectives and improve their knowledge capturing abilities as a way of enhancing the team’s performance. More importantly, the information can enhance the ability of team members to embrace the culture of sharing information with managers and with organization to help in overall improvement of how the company uses lessons learnt to initiate change in aimed at alleviating barriers to success of activities. (Kloppenburg 2018)

References

Davies, A., & Brady, T. (2016). Explicating the dynamics of project capabilities. International Journal of Project Management, 34(2), 314-327.

Kendrick, T. (2015). Identifying and managing project risk: essential tools for failure-proofing your project. Amacom.

Meredith, J. R., & Mantel Jr, S. J. (2011). Project management: a managerial approach. John Wiley & Sons.

Timothy Kloppenburg (2018). Contemporary project management. Cangage Learning. Boston: United States