Assignment 5: Impact Identification

Running head: SOLUTIONS 1

SOLUTIONS 6

Providing Solutions

Mark S. Lasky

MGMT 495

Professor Davis

American Public University

March 23, 2019

Organizations are faced with problems in daily operations. This problem needs to be the approach in a manner which should not bring any further damage to the organization. This requires carefully designing solutions that are effective in dealing with the problem. In coming up with an effective solution, one must be able to fully understand the problem. This means to conduct thorough research on the course and scope of the problem. The business is faced with the problem of communication, performance, and interpersonal relations. This has affected the business in a great way and needs to be addressed with the most effective solution. Comment by Will Davis: approached

The communication problem arises due to the model of communication used in the organization. Workplace communication in the organization is down from top to down. This means that the flow of information is from the top to down. This approach of communication reduces that chance of juniors participating in a decision that concerns their task. In vertical communication, juniors only take orders from above without having the opportunity to give feedback or any response. In order to eliminate communication problem in this organization, they must be an environment which healthy fosters an engagement between various department members and managers (Bucăţa & Rizescu, 2017). Comment by Will Davis: there

One of the strategies in dealing with the communication problem is having a biweekly meeting between members of the different department. This meeting will serve the purpose of bettering communication in the workplace. These gatherings will accommodate the utilization of both vertical and flat correspondence modules, enabling each representative to have the capacity to air their considerations with respect to business and working environment undertakings. The meetings will be conducted in the conference hall in the organizational premises. Also once a month meetings will be held in a less constrictive environment. This means that engagement will be conducted in an environment which is out of office and therefore reduces the perception of seniority of power. Again, this approach makes financial sense since the meeting will be conducted in the social hall owned by the organization. There will be no expenses for hiring conference halls in hotels. This will ensure that the organization saves money and utilize it in other ways. Having a biweekly meeting will also encourage members of the different department to interact. This will improve interpersonal relations. It has been brought up to have the meetings at the local state park where families can be off until the conclusion of the meeting where everyone can participate in a cookout. This will make the employees free with each other and communicate in a more freeway. Comment by Will Davis: monthly

This means that engagement will be conducted in an environment which is out of office and therefore reduces the perception of seniority of power. Again, this approach makes financial sense since the meeting will be conducted in the social hall owned by the organization. There will be no expenses for hiring conference halls in hotels. This will ensure that the organization saves money and utilize it in other ways. Having a biweekly meeting will also encourage members of the different department to interact. This will improve interpersonal relations.

Meetings will enhance the communication flow in both directions. This approach will enable employees to communicate their problems and give management an opportunity to fully understand their concerns. Employees from different departments will be able to interact with each other and create good relationships. Having a good relationship among employees fosters teamwork and collaboration. Performance can be improved by creating a conducive environment that promotes teamwork. The biweekly meetings will increase performance since the employee can be free with each other and reduce unhealthy competition.

The other solution is setting up training programs for employees to be aware of ways to identify, to address and solve business environment issues. Training is very important especially when changes happen to an organization. It enables employees to be aware of the changes and ways to deal with issues that may arise as a result of the change. In the organization, merging two departments training will be very essential to eliminate unnecessary competition. Making a pool of broadly trained workers allows the organization to be prepared in filling vacant positions when a person leaves the organization or on the off chance that they receive transfers or promoted to other roles. Workers can be prepared from the other department which will increase productivity and efficiency. The training program in this organization will enhance the employee’s qualities of cooperation and be able to handle challenges from different angles.

Training will be conducted via various methods. They will be online sessions where employees will receive training materials via emails. These online training sessions will also provide the user to offer their own solutions and to have interaction with the trainer and others in the class. They will also use professional trainers. Training will be conducted at different locations outside the organization premises. This is very important to ensure that employees change the environment. Training programs will focus on creating good relationships through better communication and improving performance through teamwork and collaboration. This solution is financially viable for the organization since productivity will be improved. This means that the organization will improve its productivity and hence increases its profits.

An effective preparing program gives laborers consistent data and experience. Access to preparing materials ensures that all specialists have a solid experience and unsurprising data of endeavors and methodologies, something which is particularly basic concerning fundamental association courses of action and techniques. Ensuring that all specialists have unsurprising learning ensures that tasks are done on time and without issues. Representatives can most likely structure groups that assistance each other in doing their every day exercises. This for the most part joins administrative philosophy and ethics in the midst of execution of commitment. With this preparation, leaders of the distinctive offices can probably team up with one another to make the running of the association effective. Most specialists have a couple of inadequacies in their workplace capacities. This preparation program will empower to fortify those aptitudes that each laborer needs to enhance. These shortcomings incorporate relational aptitudes which may adversely affect efficiency (Carol, 2002).

In conclusion, this has affected the business in a great way and needs to be addressed with the most effective solution. The other solution is setting up training programs for employees to be aware of ways to identify, to address, and to solve business environment issues. In coming up with an effective solution, one must be able to fully understand the problem. This solution is financially viable for the organization since productivity will be improved. One of the strategies in dealing with the communication problem is having a biweekly meeting between members of the different departments. The communication problem arises due to the model of communication used in the organization. In order to eliminate the communication problem in this organization, there must be an environment which fosters a healthy engagement between the various department members and their managers. The business is faced with the problem of communication, performance, and interpersonal relations. Employees from different departments will be able to interact with each other and create better relationships. Again this approach makes financial sense since the meeting will be conducted in a less constrictive environment.

References

Bucăţa, G., & Rizescu, A. (2017, April 22). The Role of Communication in Enhancing Work

Effectiveness of an Organization : Land Forces Academy Review. Retrieved from

https://content.sciendo.com/view/journals/raft/22/1/article-p49.xml

Carole, W. (2002). Developing Effective Training Programs., Journal of Research

Administration, 2002. Retrieved from https://eric.ed.gov/?id=EJ657642