policycp

Create a Personnel Policy Manual Outline

This assignment requires you to create an outline for your facility’s Personnel Policy manual using the Sample List of Personnel Policies, the List of Suggested Additional Policies (below) as well as the Division of Child Development and Early Education’s (DCDEE) Operational and Personnel Checklist (attached to assignment).

The goal of this assignment is to help you identify what personnel policies you would need to establish and run an early childhood facility. If you are currently working in a center, you may use that personnel policy manual as a basis for design and comparison. For those of you looking to open your child care facilities (or improve one already operating) the hope is that you will take this prepared outline and fill it out with the full content for each policy—and have a product ready to present to potential and hired employees.

Note: You do not have to write the actual policy at this point. You are only creating an outline of the policies you believe should be included.

a) Choose those titles for which you believe you should have a policy and eliminate any you do not feel will apply, (i.e. if you are not able to offer benefits, you would not include that), but beware—and refer to your reading—some are required by law.

b) Put the policies chosen into sections (you may use the section headings that the sample list provides or create your own),

c) Add any policies that you believe are needed based on your own research and experience. Be sure you have included the DCDEE personnel policy requirements.

d) Write a summary that describes the document you have outlined and policies you have included and excluded. Explain why the policies you chose to include fit your center (the real or imaginary one you have created a mission and philosophy statement for) and how you will set these policies to align with what you have in your mission statement.

Sample List of Personnel Policies

The following is a sample list of policies. Consider the following list to get an impression of some of the major policies in an organization. This list is by no means definitive for every organization. The policies developed by anyone organization depend on the nature and needs of the organization.

Work Schedule

Workday hours Lunch periods

Holidays Vacation Sick Time Personal Leave Leave of Absence Severe Weather Jury Duty

Hiring Procedures

Americans With Disabilities Act Interviewing job candidates Checking references Offering employment

New Employee and Internal Orientation

New employee orientation -- general information Agency-wide new employee orientation Intern orientation New employee and internal orientation checklist

Compensation

Paydays Overtime and compensation time Classifying employees as exempt or non-exempt Salary ranges (can also be called salary schedule) Positioning pay within a salary range Maintaining competitive salary information Reclassifying positions Salary review policy Promotional increases Withholding salary increase due to performance Withholding salary increase due to leave of absence

Payroll Information & Timekeeping Procedures

Payroll information -- General Payroll information -- Direct deposit procedures Payroll information -- Required and voluntary payroll deductions Timekeeping -- General discussion of non-exempt and exempt employee classifications Supervisor's signature

Benefits

Eligibility and general information Types of available benefits Medical insurance Dental insurance Disability insurance Supervisory communication Life insurance Confidentiality note Retirement plan Social security Employee advisory resource

Workers' Compensation Information and Procedures

When there is an injury or accident on the job What is covered under Workers' Compensation Type of injury covered by Worker's Compensation Insurance Medical expenses resulting from a work-related injury Resources available

Performance Assessment Procedures

Performance assessment cycle Performance assessment process Dealing with performance issues Discipline: when the positive approach does not work Separation from employment checklist Communications by the supervisor regarding personnel issues COBRA (Consolidated Budget Reconciliation Act) Leave-taking procedures

Financial Management

Budget management Capital expenditures Supervisor's responsibilities in maintaining the budget Operating management Financial reporting

Supplementary Information

Affirmative Action Statement

Discrimination or sexual harassment complaints Complaints regarding programs or staff

Data Practices

Policy Procedures Definitions Security of Records External releases Internal releases Use of data Legal procedures Destruction of records Staff access

Sample List Retrieved 10/27/11 from http://managementhelp.org/personnelpolicies/policies.htm (additional items inserted by JSY for purposes of a class assignment)

List of Suggested Additional Policies

· About the Company

· Telecommuting

· Attendance Policy

· Leave of Absence Policy

· Family Medical Leave

· Sick Days

· Funeral Leave

· Military Reserve Duty

· Health Benefits

· Flexible Spending Accounts

· Equal Employment Policy

· Termination

· Drug and Alcohol Policy

· Safety Policy

· Workplace Security Policy

· Dress Code Policy

· Smoking Policy

· Telephone and Computer Use Policy

· Business Expense Reimbursement

· Tuition Reimbursement

List of Suggested Additional Policies Retrieved 10/27/2011: http://www.hrvillage.com/PandP/TOP.HTM (additional items inserted by JSY for purposes of a class assignment)

*Do not forget to view the DCDEE personnel policy requirements in the attached document. You should not include the operational requirements.