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Assignment 2: Presentations

Overview

The purpose of this assignment is to create a short presentation for an audience of thirty people on some

of the most famous landmarks in Canada and why they are so great! Since this assignment is to help

you learn and use presentation software, you will not be presenting the presentation you make. Your

evaluation will be based on how well you put the presentation together.

For this assignment, the sites are defined to be these five:

• Hopewell Rocks, New Brunswick o http://en.wikipedia.org/wiki/Hopewell_Rocks

• Canadian Rockies, British Colombia o http://en.wikipedia.org/wiki/Canadian_Rockies

• CN Tower, Ontario o http://en.wikipedia.org/wiki/CN_Tower

• Niagara Falls, Ontario o http://en.wikipedia.org/wiki/Niagara_Falls

• One more of your choosing o wikipedia.org

You must provide the name, location, pictures, and some brief facts of the sites in your presentation.

For this assignment, you are to not have detail –just highlights!

NOTE: A proper presentation should only include brief points of what you would be saying if you

were actually presenting it. Sometimes, depending on the purpose of the presentation (e.g.

technical/training seminars), it is useful or even necessary to fill some presentation slides with

detailed information. Normally this is not a good idea as it is often too much for the audience.

Any detailed/additional information that you plan on presenting should be included in the

Notes section of the presentation software to help you when presenting, which is located below

the slide when the option is enabled. (N.B.: You do not have to include Notes in this

presentation assignment.)

Organizational Work before Using the Software

For each site you will need to obtain some facts and pictures for your presentation. For the first four sites

you were given Wikipedia URLs – this is where you will obtain those facts and pictures. For the fifth

site that you choose, you will need to find your own Wikipedia URL for that site’s facts and pictures.

Since you will be using others' pictures and facts, you will need to cite them. All references must be

placed on a slide at the end of your presentation.

Go to each of the above sites’ pages and record some facts and save some pictures for each (maximum

of two pictures for each slide) for your presentation.

http://en.wikipedia.org/wiki/Hopewell_Rocks

http://en.wikipedia.org/wiki/Canadian_Rockies

http://en.wikipedia.org/wiki/CN_Tower

http://en.wikipedia.org/wiki/Niagara_Falls

To do this:

A. Create an empty folder on your computer/account. You can call this folder, "60-104 Assignment2". Now record the facts you obtained for each site starting with an empty word processing document

and save the document to that folder. Call the word processing file with the facts, "Facts". Also

remember to properly identify and save the URLs of each page you obtained your facts and

pictures from in the word processing file.

B. Don't copy-and-paste the pictures into the word processing document though. Instead it is easier to save the pictures individually to your “60-104 Assignment2” folder. Give the pictures meaningful

file names so you know which one is which later!

The easiest way to save pictures from your web browser is to right-click the picture and then choose Save Picture As... (or something similar) from the pop-up menu that appears. After

you do this, a Save As... dialog box will appear. Find the 60-104 Assignment2 folder to save

the picture in.

If you cannot see a save menu in the pop-up, then find another site for your pictures. Many web sites/pages don't allow you to use their pictures. That said, even if a web site does not

prevent you from saving or copying a picture, assume you don't have permission to use it

unless such has been explicitly granted (notwithstanding copyright law's fair dealing

provisions). You can always find this in the legal part(s) of a web site/page.

If you click on any of Wikipedia's pictures, you'll notice that all pictures have the attributions and permissions clearly stated underneath the picture. Notice that attributions are required for

many pictures and sometimes there is even a helpful link, "Resuing this file," on those pages.

Once you've obtained the facts and pictures, you can create the presentation!

NOTE: You must use proper spelling, grammar, and capitalize titles and names. Also capitalize the

first letter of the first word in each bullet even though each fact is written in point-form and

may not actually be a complete sentence. If you need to abbreviate something for space, then

properly do so – only after trying all attempts to reduce the number of words for each fact.

Each slide must have exactly three important facts concerning the particular site on that slide.

At the end of this document are three (3) sample slide pages: (i) a sample title page slide, (ii) a sample site

page slide, (iii) a sample reference page slide.

You must use Microsoft Office - PowerPoint for this assignment. You may obtain your free copy of

Microsoft Office by downloading the install program from the Office 365 portal.

http://commons.wikimedia.org/wiki/Commons:Reusing_content_outside_Wikimedia

Assignment 2 Steps

Microsoft Office PowerPoint Outline This section outlines how to create your presentation using Microsoft Office PowerPoint 2016. Other

versions of PowerPoint will be similar.

1. Open a new Microsoft PowerPoint document (Blank Presentation).

2. Save the file as “Presentation Assignment 2 YourFirstName YourLastName”. (i.e. Replace YourFirstName with your first name and replace YourLastName with your last/family name.)

3. In the Insert tab click the Header & Footer icon in the Text group.

4. In the dialog box that appears select the Slide tab and include the following on this slide: a. Click the Date and time check box and then click the Fixed radio button (Make sure the

date appears as MM/DD/YYYY).

b. Click the Slide number check box. c. Click the Footer check box and key in your first and last name. d. Click the Apply to All button.

N.B. Notice the footer that appears on the slide. The location of this section will vary

depending on the layout you will choose.

5. Click the Design tab.

6. In the Themes group choose a background design that you would like to appear on your slides.

Notice that there are many designs. You can click the down and up arrows on the right side to scroll through them. You can also click the down arrow button with an over-line

to easily see all of the designs you can choose from.

You must choose a design – any design other than the blank default design.

7. The first slide is always the title slide (by default) in PowerPoint – so you don't need to do anything to select the title slide layout.

8. Click in the title area (i.e. Click to add title) and type in the presentation's title (without the quotes): "Canadian Landmarks".

9. Click in the subtitle area, (i.e. Click to add subtitle) which might be above the title in some designs, and type the following text:

Line 1: Presentation Assignment 2

Line 2: YourFirstName YourLastName, ### ### ### ▪ Replace YourFirstName with your first name and replace YourLastName with your

last/family name.

▪ Replace ### ### ### with your student number.

Line 3: For Prof. Ferrara on DueDate ▪ Replace DueDate with the due date of the assignment in the format of YYYY-MM-DD.

Line 4: 03-60-104-30

N.B. Make sure the font size in your subtitle area is 18 pt. You may have to change your font

size depending on the layout you chose for your presentation. You may also have to move

your text placeholders so the text fits on the slide nicely. Do not change the title font size.

10. The title slide looks boring without any pictures! Aesthetically add two (2) pictures to this slide: a. Click on the Insert tab.

b. Click on the Picture icon in the Images group. c. Select one of the pictures you downloaded. You’ll need to remember where you saved it. d. When it appears on the slide, it may be very small or large. You must click-and-drag on one of

the white "handles" at the corners or at the mid-points along the edges of the picture to resize it.

▪ TIP: To avoid distorting the picture, press and hold the shift key down while you click-and-

drag the circular handles at the corners to resize the picture. Distorted pictures look

awkward or even ugly!

▪ TIP: Align pictures within the design of your slide so that they look aesthetically pleasing.

e. You will also need to move the picture to the desired location so it does not cover any text that is on the page.

f. Repeat this for the next picture you want.

11. Your first slide in this presentation is finished!

12. There are a few points that you need to keep in mind when creating any slide presentation: a. Do not use sentences or one general word for your bullets (i.e. use point form); b. No periods after each bullet; c. No periods at the end of the title; d. Slide bullet lists should not be keyed in all uppercase; e. Text must fit on the slide and not be cut off; f. Objects should be on the slide and not overflow off the edges in any direction; g. Use default font sizes for titles and subtitles (except subtitle font size in the title slide

should be 18 pt);

h. Font sizes of bullets should be 28 points or greater; i. Use consistent bullet choice for your presentation; j. Use consistent bullet entrance animation; k. Use proper spacing between bullets with no blank lines between each bullet; l. Bullet animation should be set so that they appear one at a time when presenting; m. Careful if you need to accommodate text that it is not too close to the edges; n. Do not adjust the left placeholders to allow the text content to fit; o. Text should not go beyond object frames or hidden under other objects.

N.B. Review this list after you have completed your presentation!

13. To create slides two (2) through six (6): a. Use the slide pane on the left or click on the Home tab to show the Slides group to insert new

slides:

i. Slide pane on the far left side of the program window: • It will have a miniature version of the title slide you just created with the number 1 to

the top left of it.

• Right-click in the slide pane to cause a pop-up menu to appear. • Click New Slide which will give you a new slide but you don’t get a choice of layout.

ii. Click the Home tab: • In the Slides group, click the New Slide icon. You could also use the drop-down

arrow to insert the desired layout of your choice. Notice that there are a number of

layouts to choose from.

b. You must use each of these layouts for your slides: i. Two Content

• This layout must be used for the first slide after the title slide. • If used twice, one must have one picture in the left side and text in the right side; and

the other must have one picture in the right side and text in the left side.

ii. Title and Content • This layout must be used at least two times. • On one slide, you will need to resize the text area by dragging the left-hand side of

the text box to the right (about 1/2 of the way) to allow enough room to add a

maximum of two (2) pictures to the left of the text box.

For example:

• On the other slide, you will do the opposite: resize the text area by dragging the right-hand side of the text box to the left (about 1/2 of the way) to allow enough

room to add a maximum of two (2) pictures to the right of the text box. (Relative to

the previous example, the pictures will appear on the right side and the text would be

on the left.)

iii. You may use the layout of your choice for the fifth site slide. c. Click in the slide's title area and type in the site's name, province (as shown exactly on

page one of these instructions).

d. If you are using: i. the Two Content layout:

1. Click the Pictures icon in the text area (i.e. "Click to add text”). Hover the mouse over the icons to find the Pictures icon;

2. Insert the picture you downloaded for this site. ii. the Title and Content layout:

1. Click the Insert tab; 2. Click the Pictures icon of the Images group; 3. Insert the picture you downloaded for this site; 4. Resize and move the picture to the proper location (if the Title and Content layout is

being used) or where desired (i.e. with the fifth layout that is your choice).

e. Now click in the text area to add your three (3) point-form important facts for this site following these guidelines:

i. Make sure the layout you chose uses bullets, otherwise pick a different layout design; ii. You MUST NOT ALLOW the text to SHRINK in size! If it shrinks you are adding FAR

TOO MUCH TEXT. Edit your fact to use fewer words. Remember: All bulleted facts

must be 28 points or more in size. iii. You must have exactly three (3) important point-form facts for each site.

14. To create your reference slide: a. Create a new Title and Content slide; b. Click in the “Click to add title” and key in "References" (without the quotation marks);

(Since this is just a simple, fun presentation we won't do formal references that one would do for

a journal or a paper.)

c. Click in the “Click to add text” area and key in each reference: ▪ Allow the text to shrink in size for this as people won't be absorbing it when you present it

– only perhaps later if you give them the slides;

▪ Each reference will simply be the title of the site, province followed by its URL;

▪ The title of the site, province must be at the "top-level" for each bullet

• Do this by typing in each site's name, province (as shown exactly on page one of these instructions) on a line of its own.

▪ Now place the cursor after each site name, province and press the Enter key followed by

the Tab key:

• This will cause a new line/sub-bullet. The tab will indent the line/sub-bullet and reduce the text size a small amount;

• Paste the appropriate URL in each of these lines; ◦ You can use Ctrl-V but it is better to use Paste Special... Unformatted Text from

the Home tab/Paste icon drop-down menu. This avoids copying any formatting

which can mess things up with text formatting.

▪ Finally, use the mouse to highlight the text for each URL and do the following:

• Click the Insert tab; • Click the Hyperlink icon in the Links group; • Ensure the Address field has the hyperlink pasted into it. (The Text to display field

will also be the same);

• Click the OK button. N.B. This has caused the hyperlink to be linked to the web page. This means you can

click on it during a presentation and it will open a web browser to that page!

15. Now you will be adding a transition to your presentation. A transition is a visual movement from one slide to the next. To add transitions to your presentation:

a. Click the Transitions tab; b. Notice that there are many transitions. You can click the down and up arrows on the right side to

scroll through them. You can also click the down arrow button with an overline to easily see all

of the transitions you can choose from (e.g. Cut). Choose one transition of your choice. (N.B. Do

not choose “None”);

c. Click “Apply to All” in the Timing group.

16. Now you will be adding custom animation to your presentation. A custom animation is a visual effect applied to individual items on a slide (e.g. bullet points, pictures, etc.). For this assignment, we

will only be animating the bullet points. To add custom animation to slides two (2) through six (6)

of your presentation:

a. Click the Animations tab; b. Go to the slide with the three (3) bulleted points (i.e. slide 2); c. Highlight the first bulleted point; d. Notice that there are many animations in the Animation group. You can click the down and up

arrows on the right side to scroll through them. You can also click the down arrow button with

an overline to easily see all of the animations you can choose from (e.g. “Appear”). Choose one

animation of your choice. (N.B. Do not choose “None”)

e. Repeat the above steps for each bullet until the last bullet in slide 6. N.B. Use the same custom animation for all bullets. Also, highlight the bullets in the order

they appear when adding the custom animation.

N.B. There is a shorter way of adding animations to the entire presentation. There were only

15 bullets in this presentation. Imagine if there were 100 bullets or more. There is a faster

way of doing it. Come to class and find out!

You will have exactly seven (7) slides in this order:

• Title Page Slide • Five (5) Site Slides • Reference Slide

If you need to re-order your slides, then do so by:

• Click the View tab • Click the Slide Sorter icon in the Presentation Views group; • Now you can click-and-drag your slides to where they need to be; • When done, click the Normal icon in the Presentation Views group.

N.B. You can also re-order the slides by clicking and dragging your slides in the left window pane.

Sample Slide Screen Captures

The following are sample slide screen captures to give you an idea of what your title page slide, site

slides, and reference slide should look similar to (i.e. the background design will be different, some of

the layouts will be different, the pictures will be different, the positions of the pictures on the title page

slide will be different, your name and student number will be filled in, etc.)