business Writing

Assignment: Draft Letter and Peer Responses

Discussion Forum for Peer Review

Prewrite and Complete the Letter Draft

This assignment has four important steps.

1. Complete the prewriting for the informative/positive news letter:

· You may print the prewriting page and jot notes on it for yourself, or you may write notes on your own.

· You do not have to submit prewriting for any points, but don't skip this important step!

2. Complete a draft of the informative/positive news letter:

· Choose one of the following human resource cases from Module 10 in your textbook: 10.13, 10.14, 10.16, or 10.17. If the exercise says write a memo, write a letter. Also address your letter to a specific individual of your own choosing: real or created.

· Refer to page 146 in your textbook. Fig. 10.1 contains five boxes: main point, details, negatives, reader benefits, and goodwill ending.

· Think of each one of these boxes as being an individual paragraph with the exception of the negatives.

· Instead of an individual paragraph for the negatives, combine the negatives (if any exist) in with the reader benefits. Hence, your letter will contain four paragraphs:

1. State the positive news. Summarize the main points (3-4 lines in length).

2. Provide details and explain fully. Elaborate on the summary in the first paragraph (5-7 lines in length).

3. Discuss benefits to the reader. If negatives exist, present them compactly in the middle of the paragraph and link the negatives with the reader benefits (5-7 lines in length).

4. Goodwill ending. One or two positive, forward looking statements (2-3 lines in length).

3. Submit your draft of your letter in the discussion forum below:

Note: Late drafts will only receive partial credit, but you may still post in order to have a chance at receiving responses.

· Attach your letter in either .doc, .docx. or .rtf format. Do not cut/paste the letter into the textbox.

· Post your draft of the letter by the deadline.

4. Complete peer responses for 2 (TWO) of your classmates' letters.

· You may type the peer responses in the textbox/message area or attach the peer responses (be sure to put your name in the files you attach).

· Refer to the page Grading Rubric for the Informative/Positive News Letterin this topic for a checklist.

· Write a paragraph of 10 lines or a list of 10 lines, addressing the items on the grading rubric. When writing peer response, write in complete sentences, even if you use a list. Also, use specific and precise words and examples. Focus on specific information. Offer specific revision suggestions.

· Respond to those with zero (0) replies first and post your peer responses by the deadline.

Note: You must post your answers before you can view others' answers. Attach your work as either a .doc or .rtf file (not docx or other formats). Check after you post to make sure your file truly did attach, and that the file is .doc or.rtf format.

Important Formatting Information! - Print a copy of your letter before you submit it online. Make sure your letter is in 12 point type with the correct spacing. Don't let the close (the Sincerely, and your name) go to a second page; you can adjust the top and bottom margin so the close can fit on the same page, but do make sure you have at least a 1 inch margin on the sides.