Order 1328631: Project Management
tutorthammy
Assignment-3.pdf
Multi-Purpose Computer Lab
Facility for Ryerson University
Assignment #3 – Final Report
Team Name: Computing and Communications Team
Course: GMS450-011
Date Submitted: April 2, 2018
Member Name Student ID
Tasfeia Alli 500751520
Yogya Atwal 500747648
Tanvir Sra 500759144
Sama Hussain 500777719
Daniyal Khalid 500641397
Shazaan Amaan 500790600
Cynthia Pathmanathan 500706092
Avani Patel 500693703
Jatin Dhingra 500798777
Multi-Purpose Computer Lab Facility for Ryerson University
Computing and Communications Team 2
Contents 1 Project Charter ................................................................................................................................. 3
1.1 Purpose ............................................................................................................................................ 3
1.2 Objectives ........................................................................................................................................ 4
1.3 Schedule ........................................................................................................................................... 4
1.4 Resource Requirements ................................................................................................................... 5
1.5 Stakeholders .................................................................................................................................... 6
1.6 Risks ................................................................................................................................................. 6
1.7 Evaluation Methods ......................................................................................................................... 6
2 Scope Statement and WBS .............................................................................................................. 7
2.1 Project Scope Statement ................................................................................................................. 7
2.2 Work Breakdown Structure (WBS) .................................................................................................. 8
3 Gantt Chart and Milestone Schedule ............................................................................................... 9
3.1 Gantt Chart ...................................................................................................................................... 9
3.2 Milestone Schedule ........................................................................................................................ 10
4 Project Budget ............................................................................................................................... 11
4.1 S-Curve ........................................................................................................................................... 11
4.2 Supporting estimates ..................................................................................................................... 12
5 Risk Assessment ............................................................................................................................. 14
5.1 Risk Management Plan .................................................................................................................. 14
5.1.1 Risk Threshold ................................................................................................................................ 14
5.1.2 Risk scoring .................................................................................................................................... 14
5.1.3 Risk Prioritization ........................................................................................................................... 14
5.1.4 Resources ....................................................................................................................................... 14
5.1.5 Categories ...................................................................................................................................... 15
5.1.6 Risk Register Template ................................................................................................................... 15
5.2 Risk Assessment ............................................................................................................................. 16
5.2.1 Risk Identification .......................................................................................................................... 16
5.2.2 Qualitative Analysis ........................................................................................................................ 17
5.2.3 Quantitative Analysis ..................................................................................................................... 17
5.2.4 Risk Response ................................................................................................................................. 18
5.2.5 Risk Register ................................................................................................................................... 19
Version Control ........................................................................................................................................... 21
Multi-Purpose Computer Lab Facility for Ryerson University
Computing and Communications Team 3
1 Project Charter
1.1 Purpose
Ryerson University is striving towards providing an excellent infrastructure to students, through which they can promote
innovation and real world application knowledge, therefore students need hands-on experience with many sophisticated
software packages that are used in the workplace. The current computer labs are inefficient and there is a shortage in lab
space with even more demand forecasted in the near future.
We will be building a new multi-purpose computer lab as a first step in solving all the problems, fostering long-term
economic, social and environmental benefits.
Computers in existing labs remain turned on while idling for extended periods of time, resulting in a waste of
power, associated with a financial cost and adverse impact on the environment. Furthermore, this will depreciate
the machines at a faster rate, reducing overall lifespan and increasing the frequency of replacement contributing to
the disposal of E-Waste. The new lab will consist of a high speed network and computers with high speed
hardware including an additional Solid State Drive (SSD) used to store the operating system, which enables
extremely fast boot time (≤ 20 sec) and login time (≤ 5 sec), which allows to turn off computers after use, as it
takes only a few seconds to start up, saving power and maximizing life span of equipment. This will enable
Ryerson to save on costs and improve the quality of service in a sustainable manner.
Currently there is a shortage of lab space for conducting lab-based lectures, exams and workshops, for instance
Microsoft Excel training workshops have tight time slots, and exams are split into many batches leading to higher
costs, making control & coordination difficult. The new lab offers ample computing space for a vast range of
needs, including lab-based lectures, appointment based sessions with Teaching Assistants, individual or group
work usage. Some machines will be dedicated for group work during idle time, which will have customizable
hardware that allows to adjust fixtures accordingly to fit a small group.
Ryerson offers students and faculty members free access to specialized software packages under a general license,
through a virtual platform, however the quality of interface, performance and efficiency are questionable till date,
the new lab will provide students the opportunity to work in groups or individually use software packages such as
SPSS, Auto Desk, SAS, and Ansys etc, with optimal performance. The new sophisticated machine hardware and
software are also focused on catering the needs of high level students specializing in graphic designing,
innovation, statistical applications, research and development for which Ryerson is a known university.
Ryerson, as any other university has always had a problem on certain days or times when there is extra ordinary
volume of activity, which the servers fail to manage. Examples include, course intention periods and rolling out
results at a specific time. In this case our new lab is capable of transforming certain powerful computers into a
pool of computing power, which can be used to assist the main servers like a virtual server during those times,
which helps to manage the volume of activity effectively and efficiently, preventing bottleneck situations and user
inconvenience.
The new lab will improve accessibility by approximately 50% compared to the existing labs. About 4
workstations will be dedicated for disabled users, equipped with perfect customizable ergonomics, including
adjustable fixtures, special hardware, peripherals and software features etc, providing a comfortable user
experience and achieving perfect satisfaction, valuing diversity at Ryerson University.
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Computing and Communications Team 4
1.2 Objectives
We will be building a compact energy efficient multi-purpose computer lab with ample computing space including cutting
edge technologies and comfortable ergonomics for individuals, groups of students and accessible services.
This project will help Ryerson to minimize financial costs and environmental impacts in the long-run through power-
efficiency and address capacity constraints. Quality of learning & Student satisfaction will be improved sustainably.
The project should be completed by September 3, 2018 to be functional for the fall 2018 semester, therefore we have a
critical schedule with no allowance for delays and minimal slack time. We will meet/exceed all agreed customer
requirements on a maximum budget of $360,000.
We will be clearly communicating the status of the project to our project sponsor after every deliverable is completed,
using a pro-active review approach to complete the lab effectively and successfully on time and budget.
1.3 Schedule
Milestone Schedule
Milestone Due Date
Analysis Complete (Design & Measurements) April 8, 2018
Documentations Complete April 16, 2018
Demolition Complete April 27, 2018
Remodeling Complete August 3, 2018
Fixtures, Fittings & Furniture Received August 6, 2018
Computers & Equipment Received August 13, 2018
Networking & Configurations Complete August 21, 2018
All Installations Complete August 23, 2018
Testing Complete August 30, 2018
Compliance Audit Complete September 3, 2018
Project Completed & Project Sponsor signs off September 4, 2018
Start Date: April 1, 2018
End Date: September 4, 2018
The project will be completed in about 156 days ≈ 5 Months.
Note: We have accounted for concurrent activities and lead times between activities.
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1.4 Resource Requirements
Resource Requirements & Summary Budget
Activities &
Resources Labour Required
Labour
($/Hr)
Cost of Material &
Equipment ($) Total Cost
Analysis 5hrs x 2 people x 7 days $15 $150 $1,200
Documentation 5hrs x 2 people x 7 days $15 $150 $1,200
Demolition 8hrs x 4 people x 10 days $14 $5,520 $10,000
Remodeling 8hrs x 5 people x 100 days $14 $94,000 $150,000
Fixtures & Furniture
(50*$300) - - - $15,000
Computers
(50*$2000) - - - $100,000
Assistive Stations
(4*$4000) - - - $16,000
Projectors
(2*$4500) - - - $9,000
Networking 5hrs x 2 people x 3 days $20 $10,000 $10,600
Other Equipment &
Accessories - - - $15,000
Installations 7hrs x 3 people x 17 days $14 $502 $5,500
Testing 6hrs x 2 people x 6 days $15 $120 $1,200
Compliance Audit 3hrs x 2 people x 3 days $15 $30 $300
Fixed Cost - - - $5,000
Total $340,000
We are given a budget of $360,000. Estimated total cost is $340,000, indicating a potential surplus of $20,000, which we
are planning to allocate for risk management in case we need contingency funding in an emergency, to overcome adverse
situations. We are confident that we can complete the project on budget as we have use statistical techniques in
forecasting both opportunities and threats for budgeting and we will be using Earned Value Management (EVM)
techniques in an ongoing basis, to make sure we are always pro-active in detecting and correcting potential problems,
along with regularly communicating the status of the project to the sponsors will help us complete this project
successfully.
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Computing and Communications Team 6
1.5 Stakeholders
The key stakeholders are our project team members, facilities director (Sponsor), Ryerson’s senior management including
the Finance director, and our contractors/suppliers such as Bell, Samsung, Epson, Sony, HID, Microsoft, & IBM etc.
The project manager has authority to directly report and get approval from the Facilities director (Sponsor) and Finance
director. The project manager is responsible to lead the team and get the project completed on time, on budget and on
scope, the PM is accountable for any delays or risks to the senior management.
Project team member’s individual roles listed below:
Title Name
Project Manager Tasfeia
Communications Manager Tanvir Sra
Risk Manager Sama Hussain
HR & Scheduling Manager Yogya & Avani
Accounting & Finance Manager Daniyal & Shazaan
Operations Manager Jatin & Cynthia
1.6 Risks
Risk ID Risk
1 Delay in supply of computers & other equipment.
2 Risk of Injury on site
3 Adverse weather conditions can affect duration of renovation.
4 Platform mismatch, problems might arise integrating new technologies with older platforms.
5 Risk of price fluctuations
6 Hardware performance issues/defects
7 Theft of equipment, materials or accessories.
8 Intruders causing damage to property while project is in progress.
9 Minor scope changes requested by the client
10 Minor Software Bugs
The organization is very risk averse. We will be most concerned or give priority to risks that have a PI Score of 0.09 and
higher, we will keep an eye on risks with a score of 0.04 – 0.08 as a second priority and we will accept risks with a score
of 0.03 or less. This is because we have a very critical time line to complete the project and very minimal slack time.
1.7 Evaluation Methods
Project success is measured in terms of satisfying client’s scope requirements, at the pre-specified time and budget.
Project sponsors will be matching and checking off the acceptance criteria with actual performance, and if the scope is
satisfied it is the first criteria for success. Then the planned schedule and actual schedule will be matched, if there is no
any adverse variance, this criterion will be a success too. Finally the budgeted expenditure and actual spending will be
matched, if there is no any adverse variance, this criteria is successful too. Therefore the sponsor will be satisfied and we
consider the overall project to be successful.
The Facilities Management Director and Finance Director of Ryerson University are our sponsors and they will evaluate
the project at the end and sign off, once they are satisfied.
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2 Scope Statement and WBS
2.1 Project Scope Statement
Our project is aiming to solve problems power efficiency, computing power and space, accessibility, and capability of
resource pooling to support main servers during bottle neck situations. Increasing student satisfaction, productivity and
minimizing long term costs.
We have selected Samsung as our supplier of computers. The model to be used is Samsung ArtPC PULSE. It is powerful,
compact, durable, modular, stylish and eco-friendly. It has a Silver rating in Electronic Product Environmental
Assessment Tool (EPEAT) and Energy star certified. The modular design make it easier to upgrade hardware components
and expand the lifespan of the equipment.
Quantifiable Criteria include:
1. Cost: The project should be completed with a maximum budget of $360,000 or less.
2. Schedule: Important criterion, project should be completed by September 4th, 2018 to be functional in Fall 2018.
3. Scope and Quality: Equipment and materials should have exact same brands and specifications pre specified in
the acceptance criteria. Floor area should be a minimum of 3000 Square feet etc, actual performance should
adhere to the quantifiable requirements specified in acceptance criteria, for instance certification requirements
such as EPEAT and Energy Star etc. Total of 54 computers including assistive workstations.
Acceptance Criteria
Floor area should be ≥ 3000 square feet, with one main entrance and 2 fire exits, should have some free space for
students to work on laptops and for future expansion of computers.
The color scheme of the lab should follow the theme color scheme of Ryerson and be visually pleasant.
4 Assistive workstations located near front entrance and a fire exit to ensure convenience & safety.
50 Samsung ArtPC PULSE computers (Customized version)
Specifications:
Intel Core i7 (8th Gen), 3.4Ghz-4Ghx (Turbo Boost), 8MB Cache, 16GB RAM (DDR4), 512GB
SSD+1TB HDD, NVIDIA 4GB (GTX 1050).
Screen should be Samsung Quad HD (2560x1440), 24” Curved HDR Quantum Dot Display.
Operating System: Windows 10 Professional 64 Bit, Boot time ≤ 20 Sec & Login time ≤ 5 Sec.
Software Versions: All specialized software packages should be upgraded to the latest editions and be
compatible with 64 Bit platforms, to utilize hardware efficiently achieving greater performance.
2 Sony 4K SXRD HDR projectors (4096x2160), 1500 Lumens, Screen size 60”- 300”.
Sony speakers should be embedded to the roof, with minimal visibility.
Epson laser printers and scanners should be used.
Access Control systems should be from HID Global.
Network speed should be ≥ 1Gbps from Bell Canada.
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Project Deliverables
These are the main requirements to be completed on time and budget for the successful completion of the project, from
Level 2 of WBS.
1. Analysis: Designing includes requirements & layout planning, and measurements taken. 2. Documentation: This includes preparation and submission of all necessary documents for this project. 3. Renovation: Includes demolition and remodeling of the lab, longest activity takes about 110 days critical. 4. Installation: This includes the purchase of all equipment & material, then complete installations. 5. Testing: This deliverable is complete when all components of the lab are tested and a report is prepared. 6. Compliance Audit: This includes an audit being conducted to make sure the lab is perfectly functional before the
project sponsors are invited to evaluate and sign off the project on September 4th, 2018.
All scope requirements stated and agreed will be satisfied to the best extent, in accordance with the acceptance criteria.
Project Exclusions
We will not be responsible for any damage caused by the administrators due to misuse without reading user manuals and relevant information.
We will not be responsible for any repair or maintenance. Once the client approves the project by September 4th, 2018 we will not be responsible for any further changes or
adjustments.
In case we have a budget surplus, we will not use the surplus fund for any improvements of the lab instead it will be refunded to the project sponsor.
We are not responsible for exterior designing and appearance, as our scope is only focused on the interior design of the lab.
We will not be responsible for the performance and reliability of third party software applications used.
2.2 Work Breakdown Structure (WBS)
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3 Gantt Chart and Milestone Schedule
3.1 Gantt Chart
Tasks Start Date End Date Duration (Days) Predecessors
Analysis (1) 1-Apr-18 8-Apr-18 7 -
Designing (1.1) 1-Apr-18 6-Apr-18 5 -
Measurement (1.2) 6-Apr-18 8-Apr-18 2 1.1
Documentation (2) 9-Apr-18 16-Apr-18 7 1
Permits (2.1) 9-Apr-18 11-Apr-18 2 1
Design Documents (2.2) 11-Apr-18 12-Apr-18 1 2.1
Contractor Agreements (2.3) 12-Apr-18 15-Apr-18 3 2.2
Maintenance Documents (2.4) 15-Apr-18 16-Apr-18 1 2.3
Renovation (3) 17-Apr-18 5-Aug-18 110 2
Demolition (3.1) 17-Apr-18 27-Apr-18 10 2
Remodeling (3.2) 27-Apr-18 5-Aug-18 100 3.1
Installation (4) 6-Aug-18 23-Aug-18 17 3
Install - Fixtures & Furniture (4.1) 6-Aug-18 13-Aug-18 7 3
Install - Computers (4.2) 13-Aug-18 18-Aug-18 5 4.1
Networking (4.3) 18-Aug-18 21-Aug-18 3 4.2
Access Control System &Cameras (4.4) 21-Aug-18 23-Aug-18 2 4.3
Install - Other Equipment (4.5) 21-Aug-18 22-Aug-18 1 4.3
Testing (5) 24-Aug-18 30-Aug-18 6 4
Test - Hardware (5.1) 24-Aug-18 26-Aug-18 2 4
Test - Software (5.2) 26-Aug-18 28-Aug-18 2 5.1
Test - Network (5.3) 28-Aug-18 29-Aug-18 1 5.2
Prepare Testing Report (5.4) 29-Aug-18 30-Aug-18 1 5.3
Compliance Audit (6) 31-Aug-18 3-Sep-18 3 5
Conduct Audit (6.1) 31-Aug-18 2-Sep-18 2 5
Prepare Audit Report (6.2) 2-Sep-18 3-Sep-18 1 6.1
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3.2 Milestone Schedule
Milestone Due Date
Analysis Complete (Design & Measurements) April 8, 2018
Documentations Complete April 16, 2018
Demolition Complete April 27, 2018
Remodeling Complete August 3, 2018
Fixtures, Fittings & Furniture Received August 6, 2018
Computers & Equipment Received August 13, 2018
Networking & Configurations Complete August 21, 2018
All Installations Complete August 23, 2018
Testing Complete August 30, 2018
Compliance Audit Complete September 3, 2018
Project Completed & Project Sponsor signs off September 4, 2018
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4 Project Budget
4.1 S-Curve
5.20%
19.24%
32.83%
46.87%
99.90% 100.00%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
April May June July August September
S-Curve
Period (Months)
C u
m u
la ti
ve P
ro gr
es s
(% )
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4.2 Supporting estimates
Table 1: Work Package Estimates
Work Package Labour Required Labour
($/Hr)
Cost of Material &
Equipment ($) Fixed Cost Total Cost
Analysis 5hrs x 2 people x 7 days $15 $150 $50 $1,250
Documentation 5hrs x 2 people x 7 days $15 $150 $50 $1,250
Demolition 8hrs x 4 people x 10 days $14 $5,520 $550 $10,550
Remodeling 8hrs x 5 people x 100 days $14 $94,000 $4000 $154,000
Installation -
Fixtures &
Furniture
(50*$300)
- - $15,000 - $15,000
Computers
(50*$2000) - - $100,000 - $100,000
Assistive Stations
(4*$4000) - - $16,000 - $16,000
Projectors
(2*$4500) - - $9,000 - $9,000
Networking 5hrs x 2 people x 3 days $20 $10,000 $150 $10,750
Other Equipment &
Accessories - - $15,000 - $15,000
Installation Cost 7hrs x 3 people x 17 days $14 $502 $50 $5,550
Testing 6hrs x 2 people x 6 days $15 $120 $100 $1,300
Compliance Audit 3hrs x 2 people x 3 days $15 $30 $50 $350
Total $340,000
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Table 2: Work Package Time Profile
Work Package April May June July August September Total
Analysis $1,250 - - - - - $1,250
Documentation $1,250 - - - - - $1,250
Demolition $10,550 - - - - - $10,550
Remodeling $4,620 $47,740 $46,200 $47,740 $7,700 - $154,000
Purchase & Installation - - - - $171,300 - $171,300
Testing - - - - $1,300 - $1,300
Compliance Audit - - - - - $350 $350
Cumulative Total $17,670 $65,410 $111,610 $159,350 $339,650 $340,000 $340,000
Monthly (%) 5.20% 14.04% 13.59% 14.04% 53.03% 0.10% 100.00%
Cumulative Progress (%) 5.20% 19.24% 32.83% 46.87% 99.90% 100.00% -
Note: Expenses incurring across multiple periods have been prorated based on number of days consumed each month.
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5 Risk Assessment
5.1 Risk Management Plan
5.1.1 Risk Threshold
In our project the risk threshold will be a risk score 0.09, after which it is high priority and of concern to us. Once the
score is 0.09 or higher we will take immediate action. We will also consider risks with a score 0.04 and higher as a second
priority (Risk Averse).
5.1.2 Risk scoring
Qualitative Analysis: Probability-Impact (PI) Matrix will be used.
1. 0.01 ≥ Score ≤ 0.03 – Low Risk (Accept)
2. 0.04 ≥ Score ≤ 0.08 – Moderate Risk (Avoid/Transfer)
3. 0.09 ≥ Score ≤ 0.72 – High risk (Mitigate/Transfer/Avoid)
Quantitative Analysis: We will be using Expected Monetary Value (EMV) to determine an accurate value for a
high risk event, which is beyond the risk threshold.
5.1.3 Risk Prioritization
The Probability-Impact (PI) Matrix will be used to determine the risk score, which shows if risk is high, moderate or low,
then Risk response actions will be decided based on the category. Main impact will be on schedule, followed by budget.
Risk Score 0.09 – 0.72 is high risk (Mitigate/Transfer/Avoid)
Risk Score 0.04 – 0.08 is moderate risk (Avoid/Transfer)
Risk Score 0.01 – 0.03 is low risk (Accept)
Probability Risk Score = Probability x Impact
0.9 0.05 0.09 0.18 0.36 0.72
0.7 0.04 0.07 0.14 0.28 0.56
0.5 0.03 0.05 0.1 0.2 0.4
0.3 0.02 0.03 0.06 0.12 0.24
0.1 0.01 0.01 0.02 0.04 0.08
0.05 0.10 0.20 0.40 0.80
5.1.4 Resources
The risk management team will comprise of internal project team members only. The Project Manager (Tasfeia), Risk
Managers (Sama & Tanvir), HR & Scheduling Managers (Yogya & Avani), Finance Managers (Daniyal & Shazaan), will
be involved in assessment and management of risk effectively, field of experience and relevance are considered for the
choice.
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5.1.5 Categories
Risk categories involved in our project are as follows:
Schedule
External Weather
Technical
Health & Safety
Cost
Sponsor Related
External – Other (Unpredictable & Very Unlikely)
5.1.6 Risk Register Template
Id Risk Description Prob. Impact Score Response Revised
Prob. Revised Impact
Revised Score
Status
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5.2 Risk Assessment
5.2.1 Risk Identification
ID # Risk Description Type Category Probability Impact
1
Delay in
supply of
computers
Delivery dates may not be
met, as we changed supplier
from HP (Existing supplier
of Ryerson) to Samsung,
past records not available.
Threat Schedule Very Likely Adversely affects overall
schedule & budget
2
Adverse
weather
condition
May cause delay in building
walls, affecting project
completion time.
Threat External Likely
If remodelling is delayed,
then overall project is
delayed.
(Budget &Schedule)
3
Inferior Network
Performance
Performance not meeting
acceptance criteria. Threat Technical Likely
Affects quality, if scope
requirements not met.
4 Platform
mismatch
Problems might arise
integrating new technologies
with older platforms.
Threat Technical Likely Impacts budget, scope &
schedule
5
Risk of
Injury on
site
Workers might get hurt by
defective equipment and/or
unsafe wiring.
Threat Health &
Safety Likely
Impacts budget and
schedule.
6 Risk of price fluctuations
Possible variability in price
of equipment and/or
materials.
Threat Cost Unlikely Negatively affect budget.
7 Theft of
items Risk of items being stolen. Threat
External -
Other Likely
Third party contractors or
workers stealing, has a
budget impact & quality.
8 Intruders May cause damage to
property while project is in
progress
Threat External -
Other Unlikely Insignificant financial cost.
9 Minor scope
change
Project sponsor may request
for minor scope
changes/adjustments.
Threat Sponsor Unlikely
Small changes requested
do not compromise our
schedule and budget
objectives.
10
Minor Software
Bugs
Minor issues with add-on
features Threat Technical Very Unlikely
Performance lag barely
noticeable.
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5.2.2 Qualitative Analysis
5.2.3 Quantitative Analysis
Method used to find the risk value: Expected Monetary Value (EMV)
In this case we selected Delay in supply of computers as a high priority risk, with estimated values and probabilities, the
expected value is 5.2 days and $5200. This risk will cause a delay in following activities such as Networking, Testing etc.
There is no allowance for a delay in schedule, however we have a contingency funding, hence we will shift to an earlier
delivery time of 6 days before installations, and the extra cost will only be about $3000, mainly for inventory management
costs. This way we will be able to complete the project on time and $3000 higher than the estimated $340,000 budget,
however we are still below the maximum budget of $360,000. We have a net advantage in mitigating this risk.
Delay in supply of computers
Pessimistic
(0.3)
Likely
(0.5)
Optimistic
(0.2) EV Working (P*I)
Expected Value
Schedule Impact (Days) 7 5 3 (0.3x7)+(0.5x5)+(0.2x3) 5.2 days
Budget Impact ($) 5000 3000 1000 (0.3x5000)+(0.5x3000)+(0.2x1000) $3,200
ID # Risk Probability Impact Score (PxI)
1 Delay in supply of computers 0.7 0.8 0.56
2 Adverse weather condition 0.5 0.8 0.4
3 Inferior Network Performance 0.3 0.8 0.4
4 Platform mismatch 0.3 0.8 0.24
5 Risk of Injury on site 0.3 0.4 0.12
6 Risk of price fluctuations 0.1 0.8 0.08
7 Theft of items 0.5 0.1 0.05
8 Intruders 0.3 0.2 0.06
9 Minor scope change 0.3 0.1 0.03
10 Minor Software Bugs 0.1 0.05 0.01
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5.2.4 Risk Response
ID # Risk Response Revised
Probability
Revised
Impact
Revised
Score
1 Delay in supply
of computers Mitigate 0.10 0.05 0.01
2 Adverse weather
condition Mitigate 0.30 0.10 0.03
3 Inferior Network
Performance Transfer 0.10 0.05 0.01
4 Platform
mismatch Mitigate 0.30 0.10 0.03
5 Risk of Injury on
site Avoid 0.10 0.05 0.01
6 Risk of price
fluctuations Transfer 0.10 0.05 0.01
7 Theft of items Avoid 0.10 0.05 0.01
8 Intruders Avoid 0.10 0.05 0.01
9 Minor scope
change Accept 0.30 0.10 0.03
10 Minor Software
Bugs Accept 0.10 0.05 0.01
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5.2.5 Risk Register
ID #
Risk Description Pro
bab
ility
Impact Score
(PxI) Response
Revised Probability
Revised Impact
Revised Score
Status
1
Delay in
supply of
computers
Delivery dates may
not be met, as we
changed supplier
from HP (Existing
supplier of Ryerson)
to Samsung, past
records not
available.
0.7 0.8 0.56 Mitigate 0.10 0.05 0.01 Closed
2
Adverse
weather
condition
May cause delay in
building walls,
affecting project
completion time.
0.5 0.8 0.4 Mitigate 0.30 0.10 0.03 In- Progress
3
Inferior
Network
Performance
Performance not
meeting acceptance
criteria.
0.3 0.8 0.4 Transfer 0.10 0.05 0.01 Closed
4 Platform
mismatch
Problems might
arise integrating new
technologies with
older platforms.
0.3 0.8 0.24 Mitigate 0.30 0.10 0.03 In- Progress
5 Risk of Injury
on site
Workers might get
hurt by defective
equipment and/or
unsafe wiring.
0.3 0.4 0.12 Avoid 0.10 0.05 0.01 In- Progress
6 Risk of price
fluctuations
Possible variability
in price of
equipment and/or
materials.
0.1 0.8 0.08 Transfer 0.10 0.05 0.01 Closed
7 Theft of
items
Risk of items being
stolen. 0.5 0.1 0.05 Avoid 0.10 0.05 0.01 Closed
8 Intruders
May cause damage
to property while
project is in progress
0.3 0.2 0.06 Avoid 0.10 0.05 0.01 Closed
9 Minor scope
change
Project sponsor may
request for minor
scope
changes/adjustments
0.3 0.1 0.03 Accept 0.30 0.10 0.03 Closed
10
Minor
Software
Bugs
Minor issues with
add-on features 0.1 0.05
0.01 Accept 0.10 0.05 0.01 Closed
Multi-Purpose Computer Lab Facility for Ryerson University
Computing and Communications Team 20
Extra Information on Risk Responses
We have zero allowance for schedule but we have a budget surplus of $20,000, which can be used for risk
management and contingency funding, therefore we will try to address as many risks as we can with available
resources to make sure the deadline is met. Some risk responses are explained below with an estimated cost.
Delay in supply of computers (Mitigate)
We will be shifting the required delivery date 6 days before installation, which has an extra cost of only
$3000 associated with inventory management costs for that 6 day period.
Adverse weather condition (Mitigate)
We will be re-scheduling vulnerable/critical activities later when the weather forecast information is
available for the period, and we will be using overtime hours in order to cover up lost time. Estimated
additional cost is about $2500.
Inferior Network Performance (Transfer)
We will be eliminating this risk by outsourcing the networking activities to Bell Canada, as they have
specialized experts in the field of Network engineering, they will satisfy the scope requirements without
any compromise. Estimated additional cost is about $4000.
Platform mismatch (Mitigate)
There is a risk that new technologies may not integrate properly with older platforms. Therefore we will
be using tuning/conversion/bridging hardware & software solutions, to achieve successful integration for
resource pooling etc. This will have an estimated additional cost of about $3000.
Risk of Injury on site (Avoid)
We will ensure defective equipment are replaced as soon as it is detected. Our workers will be strictly
advised to thoroughly check the status of equipment before using, to see if it is in perfect working order,
if not it needs to be immediately reported to the on site manager. Unsafe wiring should be eliminated,
throughout the project our contractors will be advised to safely cover and keep electrical wires out of the
way. This process and actions will cost an estimated $2000.
Risk of price fluctuations (Transfer)
We will be using Fixed-price contracts transferring liability to seller, this has no additional costs.
Theft of items (Avoid) & Intruders (Avoid)
We will be installing temporary surveillance and use clear notices to display that the site is monitored
24/7 until the actual camera system is ready to be installed, which will cost an additional $2500.
Minor scope change (Accept) & Minor Software Bugs (Accept)
We will encourage our sponsor to request for any changes they wish in the beginning stages, therefore it
will be better to plan ahead. Minor software bugs will have a barely noticeable impact on performance,
therefore we will accept it but we are expecting the problems to be solved via an update within 30 days
from installation. These activities have no extra costs.
Total Risk Management costs: 3000+2500+4000+3000+2000+2500= $17000
Budget surplus remaining: 20000-17000= $3000
Multi-Purpose Computer Lab Facility for Ryerson University
Computing and Communications Team 21
Version Control
Version Date Author Change
1 03/19/2018 All Group Members All major decisions were made about the overall project,
WBS was made after brainstorming. Project charter and
scope statement was completed, with minor changes
made later in the week.
2 03/26/2018 All Group Members We discussed and completed Gant chart, Milestone
schedule and Budget sections with the S Curve.
3 03/30/2018 All Group Members We started working on Risk section virtually through
social media and phone.
4 04/01/2018 All Group members We completed the project, every member reviewed and
approved, signing off the document digital.
5 04/02/2018 - We printed and submitted the project in class.
Digital Signatures approving equal contribution and participation in completing the team project.
Tasfeia Alli Yogya Atwal
Tanvir Sra Sama Hussain
Daniyal Khalid Shazaan Amaan
Cynthia Pathmanathan Avani Patel
Jatin Dhingra
