Plan Summary phase 4

Phase 1

HRIS Project Management Plan

Purpose of the project

This project is intended to build a HRIS for Gladwell Grocery Stores to serve 450 employees in its 10 stores and the HR department. The system shall be software that will be installed in all the office service computers for the company that I may be accessed by all the employees in each store.

The intended audience of the HRIS PMP is all project stakeholders including the project sponsor, senior leadership and the project team of Gladwell Grocery Stores.

Assumptions/constraints

Executive summary

The Gladwell Grocery Stores is intending to improve its employee-employer terms. Thus this project management plan will highlight the all the key issues of the process from inception up to the sign out stage.

Work breakdown schedule

Phase	Completion %	Budget
Inception	100	$00
Feasibility Study	100	$2500
Selecting a project team	100	$200
Defining the Requirement	100	$100
Vendor Analysis	100	$100
Package Contract Negotiation	100	$0
Training	0	$1000
Tailoring System	20	$1000
Collecting Data	100	$100
Testing the system	0	$500
Starting up	0	$0
Running in parallel	0	$0
Maintenance	0	$0
Evaluation	0	$200

Deployment plan

This project will involve creation and deployment of a HRIS for Gladwell Grocery Store. Thus we will discuss the approach of how the deployment will occur for the employees and the h department.

Change control management

If the Gladwell Grocery Stores outsources server services that are also responsible for their machine servicing and upgrades, thus in case of their interruption during the progress of this project, this shall lead to rescheduling of the process and the client will have to advise us.

Schedule/time management

Milestones

So far we have fully completed many project steps that include Inception, Feasibility Study, Selecting a project team, Defining the Requirement, Vendor Analysis Package, Contract Negotiation and Collecting Data.

Project schedule

HRIS Cost Justification

The following costs will be incurred so as to successfully implement the HRIS project.

The feasibility study will cost $2500

The project team selection will cost $200

Requirements definition will cost $100

Analysis of the vendor will cost $100

Training programs for the employees will cost $1000

Tailoring the system will cost $1000

Data collection will cost $100

System testing will cost $500

Evaluation will cost $200

This brings the total cost to $5700

HR metrics

So as to have the best HRIS system, I have planned that the system may have the following capabilities: for recruitment goal, it should indicate time to hire, application per requisition, yield ratios and channel effectiveness. For Payroll goal, it should show when to process the payroll, the cost of processing, the rate of the payroll errors and the costs incurred per employee payment. For benefits Goal, it should indicate the cost of benefits per employee, the percentage of the total salary and the satisfaction rate. For time and attendance goal, it should show time sheet accuracy, the compliance, attendance and PTO as well as absenteeism (In Kavanagh, In Thite & In Johnson, 2014). Other goals and metrics include performance management, Core HR records, Learning and Development and Onboarding.

Reference

In Kavanagh, M. J., In Thite, M., & In Johnson, R. (2014). Human Resource Information Systems: Basics, Applications, and Future Directions.

Tonchia, S. (2008). Industrial project management: Planning, design, and construction. Berlin: Springer.