manage business document design and development

BSBADM506 Manage business document design and development

Assessment Task 2

Employee Induction Kit

STUDENT to complete this section
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Trainer Name
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Task 2	( Competent ( NYC	( Competent ( NYC

ASSESSMENT 2

BSBADM506

Manage business document design and development

Employee Induction Kit

Elements Addressed

1. Establish document standards 2. Manage template design and development 3. Develop standard text for documents 4. Develop and implement strategies to ensure the use of standard documentation

Assessment Criteria

You are employed by a company (student to choose company type and name). Your HR Manager has asked you to prepare an induction kit for new employees. There are six new employees starting work in the next few weeks.

New Employee List.

Name	Address	Suburb	State	Postcode
Brian James	13 Everard Street	Plympton	SA	5412
Fumie Korno	57 Frederick Road	Giles Plains	SA	5152
Bart Jewich	98 Jetty Road	Glenelg	SA	5385
Min Lee Ng	43 Stephenson Crescent	Largs Bay	SA	5621
Jeung Rim Yu	77 Magil Road	Adelaide	SA	5000
Joti Singh	103 Edwards Street	Marion	SA	5043

1. The kit will contain the following:

· Cover

· A ‘congratulations letter’ from the company CEO

- You developed part of this template in Assessment 1

- You will need to perform a ‘mail merge’ and include the personalised letter in the front of the kit.

· General information about the Company

· Table of contents

· Induction information - Refer Appendix 1

- The text in Appendix 1 provides a guide to the types of information that can be included in the kit. Additional internet research will provide other ideas of the types of information you can include.

· Hazard Incident Report Form

- You developed this template in Assessment 1

· Expenses Reimbursement From

- You developed this template in Assessment 1

2. The kit is to contain the following as part of the design.

· Table of contents

· Create a company logo

· Colour where appropriate

· Borders / various fonts / page numbering

· Pictures / graphs / tables / clip art

· Embedded helpful websites

· Headers / Footers

· Columns

· Macros and/or other automated functions

3. You need to provide a copy of the following to your trainer for review.

· A completed induction kit for one employee

· A copy of the template(s) used.

· A copy of the style guides used.

Appendix 1:

1. Affirmative Action Policy

Introduction

An affirmative action programme means a program designed to ensure that:

· Appropriate action is taken to eliminate any employment discrimination against women; and

· Measures are taken to promote equal opportunity for women.

Reverse discrimination against men is not involved. Promotion and other employment decisions will continue to be based on merit. There are no quotas.

Legislation

This policy complies with the Commonwealth Affirmative Action (Equal Employment Opportunity for Women) Act 1986. A series of objectives will be developed as part of an Affirmative Action program. Procedures for monitoring and evaluating the implementation of the programme will be designed and an assessment will take place of the achievement of these objectives.

Responsibility for the Affirmative Action Program for Women

It is the responsibility of the business manager, along with all levels of supervisory staff to see that the Affirmative Action Programme for Women is properly developed and implemented.

Management will ensure that the personnel policies and practices that operate within the organisation are reviewed. The review will identify any practices which are discriminatory or which may be necessary to achieve equal employment opportunity for women.

Staff participation is strongly encouraged.

2. Expenses Policy

The purpose of this policy is to ensure you are properly reimbursed for out of pocket expenses related to direct expenses for work-related activities, and that (insert company name) is able to claim on taxable expenses.

Meals and entertainment

As a general rule, meals and entertainment necessary for the conduct of business should not be lavish, extravagant or unreasonably costly.

The business meal/drink

A meal is classed as a business meal and is reimbursable when the purpose of the meal is a business discussion in line with business goals.

One employee may not entertain another except when a client is present or:

· when one employee is away from home

· when the discussion cannot, for reasons of privacy or other pertinent business purposes, be conducted on business premises.

· when one employee is away from home

· when the discussion cannot, for reasons of privacy or other pertinent business purposes, be conducted on business premises.

In order to qualify for business use, the entertainment must:

· be fully documented and explained in the expense report

· be for a business purpose and not just general goodwill.

Reimbursement of small expenses / temporary cash advance

In some situations, it may be necessary to use cash and claim the reimbursement of these expenses via a cheque requisition or your cash.

· always obtain a tax invoice or we may not be able to reimburse you

· parking expenses incurred while working will be reimbursed against receipts

· until previous cash advances have been accounted for, further cash advances are not allowed. You must reconcile all cash advances and attach appropriate receipts with an expense statement

· you will be required to sign for the advance before it is issued

· An Expense Reimbursement Form must be completed and submitted with receipts to claim reimbursement. The form must detail:

· employee name

· date of purchase

· department

· expense type

· description

· client ID number

· purchase amount.

3. Occupational Health and Safety Policy

(Insert company name) cares about the safety of our people and recognises that injuries result in needless suffering to individuals and their families. We are committed to providing a safe and healthy work environment for our employees, contractors and visitors.

All (insert company name) employees, whatever their role, carry the primary responsibility to ensure that the work they undertake or supervise is carried out safely and without injury. Our first priority must always be the well-being of our employees. No task is so important that a person’s safety is put at risk. We believe that all accidents are preventable and are therefore, committed to the goal of ‘No Injuries’

In the event of a workplace hazard or injury, an Incident/Hazard Report form must be completed and submitted to the Workplace Health and Safety Office. The form must detail:

· incident date

· name of person submitted report

· time of incident/hazard

· location of incident/hazard

· incident/hazard type

· description of incident/hazard

· persons involved

· witnesses

· injuries sustained

· description of injuries

· actions taken to minimise hazard or reduce risk post incident.

4. Professional development policy

(Insert company name) recognises that organisational and individual excellence is best attained by training, development and educational activities, which build upon individual strengths and are forward looking. It also recognises that responsibility for performance and development lies jointly with the individual staff member and (insert company name).

The individual staff member's responsibilities are to:

· take ultimate responsibility for their own career

· seek and use opportunities for development.

(Insert company name) responsibilities are to:

· identify human resource requirements;

· discuss development needs with individual staff member;

· establish training and development of academic, technical and administrative effectiveness in (insert company name).

Purpose

To facilitate professional development opportunities for staff and faculty consistent with the individual’s workplace function.

Procedure

· Supervisors and/or individuals may identify relevant professional development opportunities.

A Professional Development Application forms is completed and submitted to the director for funding.