manage business document design and development

BSBADM506 Manage business document design and development

Assessment Task 1

Develop Style Guides

STUDENT to complete this section
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Assessment Sections	First Attempt	Second Attempt
Task 1	( Competent ( NYC	( Competent ( NYC

ASSESSMENT 1

BSBADM506

Manage business document design and development

Develop Style Guides

Elements Addressed

1. Establish document standards 2. Manage template design and development 3. Develop standard text for documents 4. Develop and implement strategies to ensure the use of standard documentation

Assessment Criteria

Style Guide Example.

http://www.swtafe.vic.edu.au/toolbox/admin2/common/vv/intranet/pdf/vvstyleg.pdf

1. You are required to produce style guides for the following documents for Company A.

· Business letter - Blocked - You will use this guide in Assessment 2

· Company report - You will use this guide in Assessment 2

· Resume

· Hazard Identification Form - Refer Appendix 1

- You will use this guide in Assessment 2

· Expenses Reimbursement Form - Refer Appendix 1

- You will use this guide in Assessment 2

· Newsletter

· Advertising flyer – 3 fold

2. Nominate which MS Office program you plan to use for each guide.

· Note: Expenses Reimbursement Form must be developed using MS Excel

3. Discuss the technological requirements for each of the Microsoft programs.

4. Determine the cost of establishing computer configuration that will enable you to produce the above documents

5. Develop and produce an information sheet for circulation to department Managers which outlines:

a. Implementation program of the new style guides.

b. Where master template files are to be stored (hard and soft copy).

c. Who should have access to the master template files?

d. What security measures need to be in place to protect the integrity of the files?

e. Monitoring measures to ensure compliance with the new style guides.

f. Review dates.

g. Feedback options.

h. Helpline details.

6. Provide the following to your trainer for review.

· A folder containing examples and instructions for each document.

· The technological requirements for each program used.

· An information sheet dealing with storage, access and security issues around templates.

Appendix 1:

Data entry requirements for each of the fields used in the spreadsheet task should satisfy the criteria listed below as per Company A requirements. These lists should be treated as sample lists only, and are not to be interpreted as definitive lists for each field or type of data.

Spreadsheet templates

· Dates

· Data entry must be constrained to: date format only

· Data entry must be formatted to: short date form.

· Department

· Must be chosen from list: Sales & Marketing, Administration, Executive, Operations, Dispatch or Logistics.

· Expense types

· Must be chosen from list: Food & Drink, Taxi, Printing & Stationary, Cleaning Airfares, Accommodation, Fuel, Books & Magazines or Phone.

· Item description

· Data entry must be constrained to: text only

· Data entry must be formatted to: italics.

· Client ID number

· Must be chosen from list: NA, MV-2006-0046, MV-2006-0050, MV-2008-0049, MV-2009-0047, MV-2009-0051, MV-2009-0052, MV-2009-0053, MV-2010-0045, MV-2010-0054

· Purchase or estimated amount, value or cost

· Data entry must be constrained to: numbers only

· Data entry must be formatted to: accounting.

· Receipt attached (query)

· Must be chosen from list: Yes, No.

Word-processed templates

· Dates

· Data entry must be constrained to: date format only

· Data entry must be formatted to: short date form.

· Time

· Data entry must be constrained to: time format only, between 7:00 AM and 10:00 PM

· Data entry must be formatted to: time.

· Department

· Must be chosen from list: Sales & Marketing, Administration, Executive, Operations, Dispatch or Logistics.

· Names

· Data entry must be constrained to: text only

· Data entry must be formatted to: bold.

· Incident type

· Must be chosen from list: Accident, Injury, Assault, Machine fault, Mechanical failure.

· Injury type

· Must be chosen from list: Minor, Superficial, Moderate or Serious.

· Incident/injury description, action taken,