EC

GUIDELINES:

1. In this assignment you are to work through the cash to cash business cycle and processes using SAP.

2. You will be required to capture clear screen shots (using MS Word, please see the given video on how to do this) to document your work.

3. Your USER-ID must be clearly visible in all the screen shots that you take.

4. The tutorial below was prepared on a server named BK8 ; your assigned server for this assignment is HONDA and client num is 525 as given below:

SAP Server information for this semester:

5. Throughout the tutorial, wherever you are asked to enter ###, this means enter your 3-digit LEARN-###.

6. In this tutorial the userID being used is GBIFAC-001; You should use your own userID; your userID is LEARN-#### (are given in MyGrades on BB).

7. As soon as you start working on this assignment, create a MS Word document and name it as yourlastNameCH8SAP. Eg. If your last name is Smith, your document must be named SmithCh8SAP.

8. Take screen shots wherever instructed and insert the screen shots into your word document.

9. Upload your Word doc to BB before the due date.

10. If you email me about anything about SAP, please include your LEARN-### in the email.

11. No late submissions will be accepted for any reason. Your submission should be 1 page containing the required 4 screen shots.

Note: pay attention to all instructions and what you are supposed to enter. If the tutorial instructions are followed precisely, you should have NO problems with this assignment.

If you make a mistake in one of the steps, you may need to redo that step or the step before it.Description of the Procurement Process:

The procurement process generally at CBI (Chuck Bike International) begins with the placement of an order for purchase from a supplier. This function can be performed by individuals in the purchasing unit within the organization, notably the purchasing manager. The order for procurement would be sent to the supplier who will in turn deliver materials and/or services to the organization. In turn, these materials and/or services must be received by the organization to take ownership of them. This step in the process is generally handled in the warehouse by the warehouse manager (usually only for materials, not services). Ownership of the materials and/or services results in a liability or an obligation to compensate the supplier with payment. The accounting department would then be responsible for settling this liability by sending payment to the supplier.

Wally has qualified various suppliers as being able to supply the enterprise with goods (raw materials) needed by the Assembly Manager for production. The suppliers will provide him with quotes on these materials so he can make an informed decision as to which supplier will be selected to supply the needed goods (raw materials). Once this decision has been made, Wally then creates a Purchase Order and sends it to the selected supplier. When the supplier delivers the ordered raw materials, Wally then begins inbound processing by receiving the goods (raw materials) into inventory, where the quantity available is updated. Ann then assumes the next fundamental step in the procurement process by receiving the Bill (invoice) from the supplier. She then uses the Bill (invoice) as a basis for submitting payment to the supplier, completing the fundamental steps in this procurement process. As you can also see, the procurement of the goods (raw materials) is needed to provide an adequate supply of raw materials on inventory to support the Production process. The result of the Production process will thus lead to an increase in Finished Goods Inventory.

Table of Contents Step 1: Create Purchase Order 4 Step 2: Goods Recept Purchase Order 11 Step 3: Enter Incoming Invoice 15 Step 4: Post Outgoing Payments 19 Step 5: Submission 21

In this Procurement exericse, we will purhcase 20 water bottles and 30 water bottle cages from an existing supplier, Space Bike Composites. The bottles cost $10.00 and the cages $9.00. The three digits at the end of your User ID will be used throughout the SAP exerciese. For example, if your User ID is LEARN-034, then 034 is your User Number. In this case study, 034 is used as the User Number – you will use your User Number.

To create a sales order, follow the menu path:

Logistics ► Materials Management ► Purchasing ► Purchase Order ► Create ► Vendor/Supplying Plant Known

Double click Vendor/Supplying Plant Known. You’ll get this screen

Click in the Vendor box and to enter the Vendor number, click the search icon to the right of Vendor.

The next screen is the Vendor Search screen. We will find the Vendor, Space Bike Composites to complete the Purchase Order.

Please note that you will type in your User Number instead of 034 in the Search Item box and then click Start Search

You’ll get a list of Vendors, double click on Space Bike Composite

You’ll get this screen with Vendor number inserted.

Click the Header button to Expand the header section. Now, your screen should look like this:

Move down to Purchase Group and click the magnifying glass button and then double click N00 from the list

Move down to Company code, do as above and select US00 from the given list.

Now, hit Enter and then open the Item section

When you return to the Create Purchase Order screen after selecting Water Bottle, enter PO Quantity (20), Delivery Date (Two weeks from today), Net Price 10.00, Currency USD, and Plnt MI00. If you can’t see Plnt column, you can make the column small (less wider) by clicking on the border of column title and drag to the left (just as you do in Excel). Then hit Enter.

Click the second cell under material to enter the second item.

Click the search button next to the cell search for Water Bottle Cages for Material, and enter enter PO Quantity (30), Delivery Date (Two weeks from today), Net Price 9.00, Currency USD, and Plnt MI00

Now the screen looks like this:

Enter the data:

Hit Enter than click Save

You’ll get this screen. The Standard PO number will be displayed at the bottom of the screen. Write down this number for future use. And, take a screenshot showing both the PO Number AND your LEARN-###. Paste the screen shot into a Word document used to document your work.

You finished Step one. Click Exit then click the SAP main menu button.

Receive into inventory the stock items ordered from Space Bike Composites in the previous task. A goods receipt document will be created referencing our purchase order

To create a goods receipt for a purchase order, follow the menu path:

Logistics ► Materials Management ► Inventory Management ► Goods Movement ► GR for Purchase

Double click GF for Purchase Order; you’ll get this screen. Close the menu on the left. Make sure that Goods Receipt and Purchase Order are selected in the dropdown lists. Enter your PO number in the field next to them.

You can enter Purchase Order number produced in Step 1. OR you can search for it by clicking the search button next to the PO number box (yellow).

Now, the PO number is entered:

After you PO number is entered, press Enter and this will populate your PO data into the fields You should see two lines with 20 each for Water Bottle and 30 each for Water Bottle Cage.

If the background color in Line 1 or 2 is blue, then close the detail data section by clicking the Detail Data icon .

Then the screen should look like this:

Check the OK box and Enter TG00 for SLoc (Storage location).

Finally, click Post to post your goods receipt.

Material document has been produced at the bottom left corner.