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MDM systems and BYOD policies

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Is it OK to read employees' e-mail as a security measure to ensure that sensitive company information isn't being disclosed?

I believe it is a good practice to monitor the employee's email and other sort of communication to ensure company's safety. file-sharing technology can lead to several problems by making sensitive trade secrets, corporate financial information and other corporate information, as well as personal employee or customer information is available to anyone on the network.

Should you have access to those emails and files on a personal device that is accessing the company data via a 3rd party app (i.e. Outlook Mobile, or iOS default mail program)?

Employers have to consider the legal, security, and other business-related risks when their employees use a device for both personal and job-related purposes. Because there is a chance of employers losing control while using their own devices and networks to store and transmit company data. I believe employees should have an access and at the same time it also be monitored.

If you do read employees' e-mail, should you disclose that policy to them? Before or after the fact?

According to my opinion, disclosing the privacy policy to the employee is the important factor the company should consider before reading the emails of employee.

Is it OK to read the documents and look at the graphics files that are stored on users' computers or in their directories on the file server? On their mobile device?

It is the system administrator’s responsibility to monitor and secure the documents and files stored in the server. Until unless mis-using the data. But the privacy policy should be disclosed to users before they signup.

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