Marissa Jones Only!!!!

Add Footnotes and Endnotes

Learning Outcomes

· Insert and delete a footnote

· Modify note reference marks

· Convert footnotes to endnotes

Footnotes and endnotes are used in documents to provide further information, explanatory text, or references for text in a document. A  footnote  or  endnote  is an explanatory note that consists of two linked parts: the  note reference mark  that appears next to text to indicate that additional information is offered in a footnote or endnote, and the corresponding footnote or endnote text. Word places footnotes at the end of each page and endnotes at the end of the document. You insert and manage footnotes and endnotes using the tools in the Footnotes group on the References tab.  You add several footnotes to the report.

Steps

Trouble

Scroll up as needed to see the note reference mark; then scroll down to see the footnote.

1. 1

Press [Ctrl][Home], place the insertion point at the end of the first body paragraph in the second column of text (after “resort.”), click the References tab, then click the Insert Footnote button in the Footnotes group

A note reference mark, in this case a superscript 1, appears after “resort.”, and the insertion point moves below a separator line at the bottom of the page. A note reference mark can be a number, a symbol, a character, or a combination of characters.

2. 2

Type Behavior is a critical factor. For example, going outdoors in a malaria-endemic area could result in becoming infected., place the insertion point at the end of the second column of text (after “health.”), click the Insert Footnote button, then type It is best to consult a travel medicine specialist.

The footnote text appears below the separator line at the bottom of page 1, as shown in  Figure 4-14 .

Figure 4-14Footnotes in the Document

3. 3

Scroll down until the bottom half of page 3 appears in the document window, place the insertion point at the end of “Medications taken on a regular basis at home” in the second column, click the Insert Footnote button, then type All medications should be stored in carry-on luggage, in their original containers and labeled clearly.

The footnote text for the third footnote appears at the bottom of the first column on page 3.

4. 4

Place the insertion point at the end of “Sunscreen” in the bulleted list in the second column, click the Insert Footnote button, then type SPF 15 or greater.

The footnote text for the fourth footnote appears at the bottom of page 3.

5. 5

Place the insertion point after “Disposable gloves” in the first column, click the Insert Footnote button, type At least two pairs., place the insertion point after “Scissors, safety pins, and tweezers” in the first column, click the Insert Footnote button, then type Pack these items in checked luggage.

Notice that when you inserted new footnotes between existing footnotes, Word automatically renumbered the footnotes and wrapped the footnote text to the next column. The new footnotes appear at the bottom of the first column on page 3, as shown in  Figure 4-15 .

Figure 4-15Renumbered Footnotes in the Document

6. 6

Press [Ctrl][Home], then click the Next Footnote button in the Footnotes group

The insertion point moves to the first reference mark in the document.

Quick Tip

To convert all footnotes to endnotes, click the launcher  in the Footnotes group, click Convert, click OK, then click Close.

7. 7

Click the Next Footnote button twice, press [Delete] to select the number 3 reference mark, then press [Delete] again

The third reference mark and associated footnote are deleted from the document and the footnotes are renumbered automatically. You must select a reference mark to delete a footnote; you can not simply delete the footnote text itself.

8. 8

Press [Ctrl][Home], then save your changes

Customizing the Layout and Formatting of Footnotes and Endnotes

You can change the location, formatting, and numbering options for footnotes and endnotes in a document using the Footnote and Endnote dialog box. To open the dialog box, click the launcher in the Footnotes group on the References tab. Use the list arrows in the Location section of the dialog box to locate footnotes at the bottom of the page (the default) or directly below the text on a page, and to locate endnotes at the end of a document or at the end of a section. Use the Columns list arrow in the Footnote layout section to format footnote text in one or more columns, or to match section layout (the default). Use the options in the Format section of the dialog box to change the number format of the note reference marks, to use a symbol instead of a character, and to change the numbering of footnotes and endnotes. You can choose to apply the settings to a section or to the document as a whole. When you are finished, click Apply.