Program evaluation standards pt 2

Boys and Girls Club

Boys and Girls Club

Alexis DuBose

Troy University

Program and Design Development

Professor Green

02/21/2021

Boys and Girls Club

Executive Summary

The Boy and Girls Club is one of the longest-serving social work organization in the

United States. It was formed in 1956 after a meeting of the Lions Club members who also

decided to start a Boys and Girls Club. Later in 1971, multiple organizations merged to become

the Boys Club of Tucson, formally referred to as one organization. The organization's initial

activities were majorly based on the young boys and girls in the society—the organization aimed

at supporting children, especially those from humble backgrounds. As of 2008, there have been

reports of over a hundred organizations who have terminated their organization's licenses to join

forces with the Boys and Girls Club, which had already established itself in the American society

in helping the young children (Dudek & Stein, 1992). The organization has several permanent

staff, but most of those who perform various roles and activities are reviewed at 95% as one of

the successful Boys and Girls Clubs in the Pacific Region. The volunteers may be in the form of

workforce or donations, which account for 40% of the operational costs, thus making the

organization's running easier. The statement of need is to educate children so that their

development gives them more opportunities for today, tomorrow, and the future. To achieve this

goal, the organization will need to expand its resources through creating larger areas and hiring

more staff to accommodate more children in the community. In every organization, there must be

an agreed way of organization. It is the way things are done in any organization or institution.

For better institutional and organizational performance, institutions agree on the structures to

operate under to enhance a better flow of activities in the organization. The Boys and Girls Club

of Tucson is one of the social organization clubs in the society. Its main aim is to help the

children from the vulnerable families in the community which includes feeding, taking care of

the children, and also ensuring they acquire education.

Boys and Girls Club

Literature Review

Issues handled by the Boys and Girls Club

Boys and Girls Clubs are part of the social developments in society that help

shape future generations' dreams. As discussed above, the Boys and Girls Club, especially the

Tucson Social Organization, is involved in matters of the younger generation in the United

States. Various strategies and methods are deployed in various social work branches of Boys and

Girls Club's to help boost performance. The following paper aims to explain and highlight the

issues around the Boys and Girls Club and its application impacts and effects on the affairs of the

younger generations globally and its contribution to the social work organization.

The Boys and Girls Club is involved in the entire social work organization, more so on

issues of young children. In the current society and entire world, children have become part of

the endangered species that need to be catered for a protected for a better and promising future.

The organization has a plan on how to handle the issues of the young children from vulnerable

families in the society who are not in a position of having three meals per day or even means of

education (Dudek & Stein, 1992). The Boys and Girls Social Organization have developed ways

and means on how people can volunteer and join forces with the rest to ensure the young

children in the society are catered for from their medical needs, educational needs and their

general upkeep and developments. Volunteering has been playing a critical part in the

development and performance of the entire club with its effects and impacts being felt in the

society. The Boys and Girls Club is considered to be effective, especially when staff and

volunteers are all involved in the course of the generational change. Boys and Girls Clubs

deploys to the society and especially those from vulnerable families are addressed in a better

way;

Boys and Girls Club

• Identifying the needy children in the society with the help of the volunteers and people

within their neighborhood

• Determining the types of needs and challenges facing the children

• Developing strategies and methods that would help address the issues affecting the

children

• Reviewing the methods and strategies put in place to determine the level of effectiveness

and performance in the mission of helping the needy and vulnerable children in the society

The above four steps are essential in running the Boys and Girls Club Organization. To achieve

better performance, address and handle an issue, there is a need to identify the needy group in the

society, and the ways to employ in helping them. After determining the children suffering in the

society, it is essential to establish the types of needs and challenges that guide the Club in the

best way possible towards solving the issues affecting the young children (Dudek & Stein, 1992).

Working on the children's challenges and issues is the next step, which is the right path towards

realizing the full potential of the young children. It is the right path in ensuring all the children

access the basic needs and education for a better future. From the Club, they get to interact with

others, exchange ideas, and exploit their talents through the provision of the required resources

for talent development. To analyze if the goals have been achieved, the student's progress is

reviewed, and the objectives overviewed to determine their effectiveness in the process of child

growth and development.

Advantages of the Boys and Girls Club

The Boys and Girls Club of social organization's primary idea is helping the young

generation who are from humble backgrounds realize their full potential in all the aspects of their

Boys and Girls Club

lives, be it in academics, co-curricular activities, among other spheres, to enhance the

performance of the young generation. Their performance and realization of their talents and

potential is the aim of the Boys and Girls Club and would be considered as already realized goals

and targets that would help shape the future of the region and possibly the entire world.

Having a plan that would help the vulnerable families build confidence in the young

children that they too can realize their full potentials and change their lives. The Boys and Girls

Club helps promote equality and offer chances to all, thus boosting the children's performance in

their different activities in life. Having such a club helps address health and malnutrition (Dudek

& Stein, 1992). Considering the majority of the children are from vulnerable backgrounds, the

majority would be having health challenges. Thus, the high need to address such issues by the

Boys and Girls Club offers the solution to all. The combined efforts of the staffs, volunteers

among others, helps in the following;

• Achieving an effective social work organization where all the children and especially

those from vulnerable backgrounds, have access to the required resources and facilities for their

general development

• Promotes better performance of the young children through the provision of resources

and materials needed for better performance, thus enhancing the Boys and Girls Club's better

performance as well as the young children.

• The development of creating an environment where everyone is considered essential and

equal helps in achieving a fair and better society that is equal to all.

Challenges faced by the Boys and Girls Club

Boys and Girls Club

In most of the Boys and Girls Clubs, several challenges come along the line of duty and

service and duty delivery. The Boys and Girls Club hugely relies on donations and contributions

from volunteers and well-wishers. Therefore, it is a challenge when the volunteers and the

donations fail to meet the required and set budget, thus interfering with the Club's activities.

There are also instances of wrangles between the society and the Club on instances where some

children are considered vulnerable. Still, their families are unwilling to let them access help from

the Clubs (Dudek & Stein, 1992). The failure to meet all the children's needs is a challenge since

resources are limited, making it difficult to satisfy the needs of every child. In conclusion,

Tucson Boys and Girls Club has contributed a great deal to helping vulnerable families in

society.

Service delivery program description

The Boys and Girls Club is involved in the affairs of young children. It is through

identifying the needy in the society and taking it upon themselves to cater to those children's

needs. For decades, the Club has been sponsoring and offering refuge to children from

vulnerable families. Their operations are sustained by the contributions and donations made by

volunteers from all over the world, which helps maintain their operations (Dudek & Stein, 1992).

Talents and the promotion of talents are one of the critical functions of the Club. The Club plays

an essential role in the promotion of talent and full potential from young children. For this

reason, the Club has invested in several talents promoting activities like sport, music among

other fields.

The Boys and Girls Club is involved in various activities like giving nutritious foods and

snacks almost five days a week to the street families to enhance their survival. The Club also

awards lottery to small-scale traders to help them improve their performance. The Club is also

Boys and Girls Club

attributed to offering long-distance education to establish learning institutions where children

who cannot attend classes in other institutions can afford to participate in such institutions

(Hoben, 1913). The Club is also associated with other activities like offering online or virtual

services to consult on various medical issues. The Club also provides a chance to the youths in

the society who cannot secure any form of employment a slot to train on other skills and earn a

living from the skills learned. Such skills and support to start a business are initiated by

introducing and availing of internet connections via Wi-Fi in a quiet environment for maximum

concentration and performance.

Mission statement, objectives, and goals

The sole mission of The Boy’s and Girls Club is to enable all young people, especially

those who need us most, to reach their full potential as productive, caring, responsible citizens.

The social work organization has a mission of providing care and services to the needy in society

and, if necessary, helps young children shape their future. The vision aims at ensuring the young

generation reach their goals and realize their full potential through adequate backing (Hoben,

1913). The Club helps the young children in their education, tracing them to a high school level,

which assures a successful and hopeful future ahead. Providing a sustainable future to the young

generation is the sole objective of the Club.

The Boys and Girls Club employs the model, plan, or design of the Social Action Model.

The club is aimed at offering services to the less fortunate in the society and thus the action calls

for social participation of different groups in the society to enhance efficiency and effectiveness

in running their activities. Social Action is a model that aims to include everyone on board

towards helping the society and especially those from the less privileged families in the society.

The Social Action Model enhances empowerment through social support where individuals in

Boys and Girls Club

the society who are well up taking it upon themselves to contribute and donate some of their

things for the sake of helping the less fortunate in the society.

Through the Social Action Model, the Boys and Girls Club has been in a position to

recruit members who have turned to be permanent subscribers who have committed to help

others in society. The model enhances empowerment where issues and challenges facing the

society are handled and tackled by the society at large making it simple and sustainable to

implement and sustain changes in the society. The social action model has helped the Boys and

Girls Club from spending funds and resources since the majority of the activities that they are

engaged in are out of shared costs between members of the society (Hoben, 1913). Mobilizing

resources for helping the less fortunate have been easier and simple since the model involves and

welcomes any form of contributions and donations.

The model has one significant advantage over the rest since members of the society are

included in the organization's programs and activities. It is important to lay down strategies that

would ensure service delivery even after the organization or the club is long gone. Involving

members of the society in club activities and programs offers them an opportunity to train and

gain the experience required to impact and help transform the world.

Stakeholders and Service Delivery

The Boys and Girls Club has various stakeholders. The primary stakeholders are the

employees and the volunteers who take on the responsibility of funding their operations. Without

the volunteers as the primary stakeholders, the Club would be operating in debt due to the

massive finance injection needed. The secondary stakeholders are the administrative authorities

responsible for awarding permits to allow the Club to operate. The community and society

Boys and Girls Club

around the Club are also considered as part of the stakeholders since they contribute in one way

or the other to the success of the Club's activities (Dudek & Stein, 1992). All the stakeholders

associated with the Club aims at improving the lives and the future of young children by

sponsoring them in academic and talent promoting programs to help them realize their full

potential. Through various stakeholders and well-wishers, the Boys and Girls Club of Tucson has

a model that they also use to operate and carry out their activities (Dudek and Stein, 1992). The

model helps in implementing their plans in the society with respect to the existing differences

between the children considered to be vulnerable. Boys & Girls Clubs extend across the United

States and have established relationships with key stakeholders such as parents, health providers,

schools, governments, and other nonprofits. Together, these partners are capable of creating a

movement that reaches into households and makes a lasting impact on the organization.

Policy Manual

A. Overview

B. Mission Statement

 Core Promise

 Vision for the Second Century

 Guiding Principles

 History

 The Boys and Girls Club Movement

 National Organization

C. General Information

D. Who May Join

 Membership Fee

Boys and Girls Club

 Club Hours

 Administrative Office

 Special Events

 Individual Services

 Athletic Programs

 Games room

 Special Clubs

 Technology and Educational Center

 Club Government

 Club Staff

E. Facilities and Equipment

F. Facility Guidelines

 Keys

 Equipment/Tools/Supplies

 Equipment Care

G. Rules and Procedures for Child Care Licensed Sites

 Staff Qualifications

H. Supervision and Protection of Children

 Staff to Youth Rati Requirements

 Accounting for Each Child’s Attendance and Whereabouts

 Releasing Children to Authorized Individuals Only

 Confidentiality and Release of Information

 Use of Movies and Video or Computer Games

Boys and Girls Club

I. Health and Safety of Club Members

J. Policy on Sick Children

 Contagious Disease and Condition HIV/AIDS

K. Transportation

 Transportation Protocol

L. General Policy

 General Procedures

 Before Entering the Van/Bus

 Before Entering And at Each Stop

 While Driving

 When You Arrive at Your Location

 Response to Emergency

 Transportation Accident

M. Emergency Procedures

 Fire, Explosion, or Bomb Threat

 Flood

 Power Failure

 Water Failure

 Gas Shutoff

 Power Shutoff

N. Child Abuse/ Neglect and Molested Club Member

 Policy Statement

 Preventative Action

Boys and Girls Club

 Indicators of Child Abuse

 Response to Suspected Abuse/Neglect

 Response to Emergency – Molested Club Member

 Weapons and Violent Behavior

 Missing Club Member

O. Staff Training

 Legal Compliance

 Posted Club Rules

 Gym Procedures

 Power Hour Procedures

 Computer Procedures

 Administrative Office Procedures

P. Employment Policies

 Equal Employment Opportunity

 Hiring Practices

 Outside Employment

 Orientation

 Professional Attitude

 Response to Media

 Harassment

 Use of Club Computers/Electronic Devices

 Drug and Alcohol Policy

 Immigration and Employment Eligibility

Boys and Girls Club

Q. General HR Policies

 Performance Evaluation

 Absences

 Unexcused Absences

 Conflicts of Interest

R. Organization

S. Board of Directors

T. Bylaws

 Director

 Steering Committees

 Board Policy Statement on Board Authority and Responsibilities

 Procedures

U. Statement of Understanding

V. Use of Computers/Electronic Devices

Boys and Girls Club 14

Record Keeping and Documentation

Documents in the Boys and Girls Club are recorded electronically and stored

electronically for safety, easy transmission, and access in any place. Storing data and records of

such an essential organization with records vital for its performance like financial records and

documents requires safety to enhance performance. Records are stored in databases to strengthen

privacy and avoid duplication, distortion, or information and data loss. The data and records are

secure since the software used to store the records, documents, and data is secured through a

secret password, which is only available to those authorized to access the said documents and

records. The better and secure means of data storage helps track and manage records, thus

improving Boys and Girls Club's performance.

Documentation in the Boys and Girls Clubs is vital since they rely on donations from

state or private companies. The majority of the companies and corporations who donate to the

Boys and Girls Club are required to see such organizations' operations and the management of

their funds. Documents in the organization are also essential since some young boys and girls

may find well-wishers who may wish to adopt them. Thus, with proper documentation and

records, it would be easier to transition from the clubs to their new areas of residence.

Evaluation the Merit and Worth of the Service Delivery Program

The Boys and Girls Club is considered as a social club whose main activities and

functions are based in the community helping young boys and girls. The help comes in multiple

ways depending on the need identified by a certain young boy or girl. The activities of the Boys

and Girls Club have been practical. They can be evaluated and concluded to have impacted the

society and the community at large in the right way. The future of society is based on the

The Boys and Girls Club 15

developments realized by the young generation (Hoben, 1913). The Boys and Girls Club

activities have helped trace back and rehabilitate the young boys and girls who had either lost

hope while others on the blink of losing their lives. Shaping dreams and lives are very important,

especially to the young boys and girls from vulnerable families where most families cannot

afford certain services like education and education, among other leisure facilities.

Reporting to Stakeholders and Sponsors

The Boys and Girls Club has a running board of governance whose mandate is to run and

manage the social Club's affairs and activities. The Board of Governors is the top-ranked

officials in the organization. They manage and plan for the Club's activities with various

stakeholders and sponsors who commit their resources to fund the boys' and girls clubs'

activities. The governors' board members are members from the administrative section of

government, the local representation, and the organizational representation. The composition of

the board of governors ensures all the stakeholders and sponsors who play various roles and

functions for the success of Boys and Girls Club. The sponsors are the financiers and those who

support the Boys and Girls Club in different capacities.

The Boys and Girls Club 16

Organizational Chart

Board of Directors

Executive Director

Resource Developement

Grants Writer

Director of Operations

BGC Sites/staff

HR PR/Marketing

Operating Budget

Majors No. Description Amount in $ 1 Staff Salaries 100, 000 2 Government Taxes 10,000 3 Building Maintenance Requirements 200, 000 4 Insurance Policies 20, 000

The Boys and Girls Club 17

5 New equipment/Computer/Technology 300, 000 6 Food and food products 500, 000 7 Educational costs 200, 000 8 Emergency funds 500,000

Total 1, 830, 000 Minors

6 Rent 16,000 7 Power 14,000 8 Water 13, 000 9 Gifts/ Donations 90,000 10 Clothing 200, 000 11 Transportation 100,000

Total 433, 000 Totals = 2,263,000

The total budget for this five-year proposal is $2,263,000. The budget would be requesting an

additional $40,000 to assist in any unexpected repairs, trips, or computer equipment that is not

donated.

Appendix and Data

The Boys and Girls Club 18

References

Dudek, K., & Stein, R. (1992). Organizing for clubhouses: The Massachusetts success story.

Psychosocial Rehabilitation Journal, 16(2), 141-146. https://doi.org/10.1037/h0095692

Hoben, A. (1913). TRAINING FOR CITIZENSHIP THROUGH BOYS' AND GIRLS' CLUBS.

Religious Education, 6(5), 364-369. https://doi.org/10.1080/0034408130080309a