6-2 Short Paper: The Importance of Clarity and Conciseness

Running head: THE IMPORTANCE OF CLARITY AND CONCISENESS 1

THE IMPORTANCE OF CLARITY AND CONCISENESS 3

6-2 (The Importance of Clarity and Conciseness)

Chaston D. Carter

Southern New Hampshire University

Please Read all directions in RED, AND MAKE ALL Changes !

(****Please re-Write all references in Quotation marks “ ” )

**I need this paper put in a memo formatted style paper**

There have been many issues of ineffective communication causing directives not to be carried out properly due to its unclear nature. For example, there was an email sent out that stated that the recipient within the R&D team One example included an email stating that the recipient (within the R&D team) was to “create a presentation discussing the new product and send it to the departments who are interested.” (Good effort; but you did not identify and describe what is wrong with directives in noted ALL three communications – you only noted/described just ONE.) After close review of these directives, they seem to lack clarity, which is unacceptable. To improve these messages, we must eliminate certain barriers within in communication. “There can many barriers to clarity in communication, which include complex messages, information being withheld, ineffective communication throughout the chain of command, and also lack of trust due to competition (Boundless, 2016).” Must quote and properly/completely cite (including page or paragraph number). 

There are two “Needs to be 3 Barriers instead of 2, and the other ones need to be addressed in paper” main barriers that we have had an issue with, one is which is the complexity of our messages when they are being sent. It very important that when sending out a message to make sure you provide just the right amount of information while avoiding being too complex as well.

The over use of complex terminology can also cause the audience to not fully grasp the concept of the message, which results in lack of clarity. Must quote and properly/completely cite (including page or paragraph number). “The best way to make sure your message doesn’t come off to complex is to stick to the point by using clear and concise messages that are easy for your audience to understand (Boundless, 2016).” The second barrier we are facing is withholding information when something is asked. Due to company policies most information is kept confidential within an organization. To avoid withholding information we need to make sure the information that is needed is easily accessible, as well as readily available (Boundless, 2016). Another thing to consider is to make sure no information is left off, that may be needed in the long run. It is important that when you are wanting someone to create some type of presentation to discuss a new product, that they are aware of what products they will be discussing, and which specific departments to send it to.

When a presentation contains clarity, it makes it easier for the person who is receiving the message to fully grasp the message that is being conveyed. Clarity has proven to make   comprehending a lot easier to the receiver, and since a concise message saves the receiver and sender time it plays a major role in communication. Conciseness can be achieved in a business message, by avoiding repetition, and complex terms. Must quote and properly/completely cite (including page or paragraph number) unoriginal verbiages obtained and used verbatim, Please re-word this “Therefore, it is important to use brief and straight to the point sentences, while including relevant material to ensure your messages are concise. Achieving conciseness does not mean to lose completeness of message (admin, 2009).”

Must quote and properly/completely cite (including page or paragraph number) unoriginal verbiages obtained and used verbatim, Please re-word this “The message is said to be effective when the receiver understands the same meaning that the sender was intended to convey (admin, 2009).” All of this can be achieved, when everyone works together as one. It is important that when sending a message to take time to read what is being sent beforehand. Last but most importantly never be afraid to ask questions. Whenever you receive a message and you’re not able to grasp it, always ask for clarification.

Please identify all 3 main barriers and provide recommendation for all 3 not one barrier, Lastly please draw/include logical conclusions in this paper. Conclusions should return to/revisit and summarize ALL the main points.

References

Boundless. “The Importance of Clarity in Professional Settings.” Boundless Business. Boundless, 26 May. 2016. Retrieved 27 Jun. 2016 from https://www.boundless.com/business/textbooks/boundless-business-textbook/business-writing-5/introduction-to-business-communications-42/the-importance-of-clarity-in-professional-settings-218-3434/

admin. (2009, March 13). Notes desk. Retrieved June 28, 2016, from http://www.notesdesk.com/notes/business-communications/the-seven-cs-of-effective-business-communication/