Identify risk factors

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Project Charter, WBS, OBS, and RACI Matrix

For Sidney Community Centre

Bolourchi Aseman

Bhargav Jaysukh Kamothi (2013635)

Nishani Priyangika Rathnayake (2014464)

Rishabh Tiwari

Savan Ashokbhai Chavda (2024967)

Sangeetha S Chikkaiah (2025147

Shuqin Mao (2020048)

University Canada West

MGMT 640: Project Management

Professor Shahrzad Khosravi

November 17, 2021

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

01. PROJECT INFORMATION

PROJECT NAME PROJECT CODE

Sidney Community Centre BC05/JAN/2022

PROJECT SPONSOR PROJECT MANAGER

Shahrzad Khosravi Shuqin Mao

CLIENT SPONSOR CLIENT PROJECT MANAGER

Victory Hugo Brent Ramsay

PREPARED BY PREPARED ON

Project Management Team A November 01, 2021

AUTHORIZED BY AUTHORIZED ON

Shahrzad Khosravi To be authorized

02. PROJECT DESCRIPTION Locating on Beacon Avenue, BC V8L 1W9, the proposed Sidney Community Centre

offers services beyond the activities provided by the existing recreation centres on Vancouver

Island. Those core elements include a Gymnasium, an Art Gallery, a Performance Centre

(Theatre), Music and multi-purpose Rooms, a Conference/Meeting Hall, a Shopping

Complex, related service and administrative spaces, a neighborhood Childcare Facility, and a

Restaurant. With an overall mission of constructing an energy serving, flexible, multi-use,

context-sensitive indoor space, the proposed Community Centre intends to celebrate Sidney's

diversity of people, values, opinions, and activities.

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

03. PROJECT JUSTIFICATION

Incorporated under the Town of Sidney Building Regulations Bylaw No. 2016, the proposed

Sidney Community Centre acts as a not-for-profit organization. According to the Saanich

Peninsula Strategic Plan (2016-2020), strategic priority is given to developing and implementing

a collaborative model for recreation, play, passions, and interests for the mind, body, and soul.

Meeting those recreational, social, and cultural needs of Sidney growing residents’, the Peninsula

Recreation Commission operates the proposed Sidney Community Centre jointly with the Sidney

Recreation Board. The Community Centre fulfills the development requirement as per Schedule

C of the Official Community Plan's (OCP) of North Saanich District. The proposed Sidney

Community Centre intends to follow sustainable building strategies adhering to green building

practices and optimal World Green Building Council resource utilization. The expected total

construction cost is $ 31.0 million, with the municipal government covering nearly all the

budget. The federal government and other minor sources covered a subtotal of $1.0 million.

04. PROJECT GOLAS AND OBJECTIVES

4.1 Project Goals

4.1.1 Provide needed and safe facilities to serve the residents to enhance their quality of life. 4.1.2 Facilitate services to make residents’ lives more convenient and foster a sense of

community.

4.1.3 Offer activities to enrich resident's life. 4.1.4 Strictly follow the construction specifications and regulations during the construction

process.

4.1.5 Build a multi-use sustainable green building. 4.1.6 Low annual maintenance costs.

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

4.2 Project Objectives

4.2.1 Design and construct a sustainable, responsible approach to lead-silver standards. 4.2.2 Ensure the relevant permission, such as building permit, demolition permit and excavation

permit before implementing any construction.

4.2.3 Avoid any fines for no permitted construction. 4.2.4 Hire experienced professionals & skilled workforce/staff 4.2.5 Strive to pass 90% of the tests at one time by following regulations step by step and making

rigorous and feasible plans in advance.

4.2.6 Use safe, healthy, environmentally-friendly, and durable materials to meet the requirements of sustainable green building and keep low annual maintenance fees.

4.2.7 Ensure that every link is qualified, reduce common quality problems, and control the number of reworks to 10 times due to qualified issues.

4.2.8 Pay attention to the meticulous construction and handling during the construction process and control the number of reworks to 20 times due to detailed issues.

4.2.9 Ensure that all construction tasks specified in the contract are completed within three years. 4.2.10 Minimize pollution, including environmental and noise pollution and control the pollution

complaints within 20 times.

4.2.11 Avoid severe injuries and death accidents, and minor injuries are controlled within 1 in 1,000.

4.2.12 Ensure that the site is cleaned up after the completion of the construction. 4.2.13 Cooperate with the owner to complete the subsequent handover work.

05. PROJECT SUCCESS CRITERIA

5.1 Delivered on the budget (cost) & time (time) 5.2 Project functionality correlates with the expectations of the project Participants (quality). 5.3 Meet safety standards and requirements (safety). 5.4 A high environment performance index (environment). 5.5 End users have high satisfaction index. 5.6 Meeting governments’ management criteria.

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

06. HIGH LEVEL SCOPE

6.1 Deliverables

6.1.1 Project outcomes - Gymnasium, an Art Gallery, a Performance Centre (Theatre), Music

and multi-purpose Rooms, a Conference/Meeting Hall, a Shopping Complex, related

service, and administrative spaces, a neighbourhood Childcare Facility, and a Restaurant.

6.1.2 The equipment and tools required for the construction of the complex are procured

6.1.3 Prepare all the project's construction documents, including drawings and specifications.

6.2 Exclusions

6.2.1 There is no responsibility on our part for the interior decoration of the facility

6.2.2 As part of this project, we will not conduct any soil research and will depend on the

conclusions of a study provided by a separate contractor.

6.2.3 It is the employer's responsibility, not the contractor's, to ensure the construction project

6.3 Estimated milestone dates

6.3.1 Kick-off meeting February 2022

6.3.2 Engineering phase July 2022

6.3.3 Procurement phase December 2022

6.3.4 Construction phase January 2023

6.3.5 Finish phase October 2024

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

07. HIGH LEVEL BUDGET

Needed Resources Estimated Cost Building Construction $ 16,535,515

Building Demolition & Disposal $1,600,600 Electrical, Technology, Security,

$10,400,000 Mechanical, Landscape, & Parking Site Work Total Building Construction and Site $28,536,115 Other Costs

Administration $212,571

Reproduction/Mailing $180,333

Architect and Engineering Fees $1,200,300

Asbestos Abatement $159,090

Construction Testing $242,130

Soils Testing $32,640

Site Survey $28,500

Furniture and Equipment $900,000 Total Other Costs $2,533,585

Total Project Cost $31,069,700

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

08. HIGH LEVEL SCHEDULE

LEVEL 1 – PROJECT APPROVAL

Phase 1 (Feb 2022 – Mar 2022)

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

Phase 2 (Apr 2022 – Jun 2022)

Phase 3 (Jul 2022 – Oct 2022)

Phase 4 (Nov 2022 – Dec 2022)

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

LEVEL 2 – PROJECT INITIATION & EXECUTION

**Details of this phase to be updated after project approval

09. HIGH LEVEL COST ESTIMATES

Total estimated cost of building the community hall is 3.5 million dollars out of which below

are the high-level cost estimates:

• Machinery and Equipment – 20%

• Cost of raw material and inventory – 40%

• Final Construction – 30%

• Administration Cost – 10%

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

10. PROJECT INFLUENCES

10.1 Assumptions

# It is assumed that:

1 Over the course of the project, provincial laws on the construction of a community hall will stay unchanged.

2 Within the time range, the government will issue final planning authorization.

3 The project will have access to all essential resources and materials as needed.

4 The cost of raw materials will not rise by more than 10% over the project's duration.

5 During the project, weather conditions will be favourable for outside construction.

10.2 Constraints

# Category Constraints

1 Resource The availability of resources is determined by the working schedule: Monday through Friday: 8:00 a.m. to 4:00 p.m.; Saturday: 10:00 a.m. to 4:00 p.m.

2 Cost Increase in cost of construction material will impact on the overall budget of the project

3 Weather The construction of the outside is dependent on the weather conditions (snowy or rainy days)

4 Time If the funding is not released on time it will impact on the duration of the project

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

10.3 Risks

# Risk Description Probab ility (H/M/ L)

Impact (H/M/ L)

Planned Mitigation

1 Invalidation of project assumptions

M H Alternative plan should be ready to mitigate the risk

2 Exchange Risk – Payment involves in multiple currency may impact overall budget

H H Forward and futures contract with the authorized dealer to hedge the exchange risk

3 Regulatory Risk – New regulations impact the project

M H It is unavoidable risk which might be dealt according to the regulations

4 Market Risk – Change in market condition or price of commodity impact on project objectives

H H Create provisions for losses for change in the prices of the commodity

5 Design Risk – Chances that design will fail to meet project requirement or will be rejected by stakeholders

L M Regular follow up from stakeholder will help to mitigate the risk

6 Project Dependencies – In this case planned project approval by government is precondition for larger number of activities might be identified as risk

M H Alternative project plan should be ready if original plan will be rejected by provincial government

10.4 Issues

10.4.1 Lack of support from the government 10.4.2 Constant change in the weather 10.4.3 Communication breakdown within the team

10.5 External Dependencies

10.5.1 Key Suppliers 10.5.2 Trade Unions

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

10.5.3 Supply chain and logistics of Raw Material 10.5.4 Favourable weather

11. PROJECT ORGANIZATION

11.1 Organizational Chart

(Note – please referred to Appendix A)

11.2 Key Stakeholders

Internal External Shareholders Council Committee Government Authorities

Partners Contractors & Sub- Contractors

Volunteers Public & Residents Donors Clients Business Chains

11.3 Role of Project Manager

- PM will plan, schedule, organize, direct, control and assess construction project from

beginning to end as per the schedule, spaces and budget

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

- PM will manage the administration pertained to the project, including cost, schedule and

change of administration

- PM will collect all the relevant data from the sources and prepare the estimate budget for

the client

- PM will foam the plan and make the construction schedule with the appropriate milestone

and monitor all the progress of the project as per the established schedule.

- PM will create a document contained with contract, Negotiation of revisions, changes and

additional agreement with the related parties like consultants, clients, Architects, suppliers

etc.

- PM will also monitor the quality control aspects from start to end.

- PM will prepare project progress report periodically and sent it to the client

- PM will hire the required contractor, subcontractor and supervise their work.

11.4 Role of Project Sponsor

- PS will share/Provide opinion, expertise and knowledge with the Project manager and

his/her team whenever they need it.

- PS will be responsible for the decision for the issues which are above the PM’s authority.

- PS will Improves and speeds up interchanges and joint efforts among the project team,

customers, and stakeholders.

- PS will act as a representative to the senior administration.

- PS will take part in starting planning works

- PS will be responsible for the negotiate the finding and negotiate with

stakeholders/Customers

11.5 Role of Client’s Project Manager

- Address the customer association. This might mean settling on choices for the benefit of

the customer, liaising with the customer when essential and continually acting to the

greatest advantage of the customer.

- Keep up with the business contract with the conveyance association and screen execution.

- Deal with the way the customer association interfaces with the conveyance association and

project.

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Proposed Sidney Community Center Agile Building Group Ltd., Vancouver.

12. REQUIREMENTS

Resources

In general, construction projects are chaotic, and productivity is only transitory. As a

result, avoiding mistakes and increasing productivity is difficult. Furthermore, on the

construction site, experience is critical. If the experience is crucial, we must figure out a means

to model it. Design, Machinery, Employees, Contracts, Planning Tools, ERP, Specifications, and

Handbooks are all important project resources. The quantity of these sources will, of course, vary

depending on the project.

Materials

Materials account up a significant portion of the final project cost. Though the nature of

projects varies greatly, the most typically utilized materials in the construction sector from a civil

engineering standpoint are - Concrete (Cement, Aggregates, Sand), Water, steel, Bitumen,

Admixtures, Consumables (oils, lubricants, diesel, and etc.), Pipes (concrete, PVC, and so on).

Equipment

Cranes, dozers, excavators, concrete mixers, trucks, road rollers, front and back loaders,

and motor graders will all be needed for the project.

Signature Date November 17, 2021

Name

Title

Role

Work Breakdown Structure

OBS

** Refer Appendix for attached table

RACI Matrix

Project Activity / Deliverables

Project Manager

Civil Engineers

Architect Contractor Safety officer

Client

Define Functional and aesthetic needs

I I C I I R

Assess risk A R I C R I Define performance requirements

A R I I I I

Create design I C R I I C Execute construction A C R R I I Approve construction work I I C C I R

Electrocal Engineer

Project Manager

PL & FF Engineer

Senior Project Engineer

Safety Officer

Quantity Surveyor

Quality Control Engineer

Planning Engineer

Architecture Engineer

HVAC Engineer

Strecture Engineers

Water Proofing Dewatering Furniture Shorting Carpentry Decoration Aluminium Matal Work Precast Mechnical Shelter Elevator Ready Mix SubContractor SubContractor SubContractor SubContractor SubContractor SubContractor SubContractor SubContractor Concrete Equipment Equipment SubContractor Concrete

Supplier SubContractor SubContractor Supplier

Sponsor

Land Surveyor Civil Subcontractor

General Forman

Civil Engineer

MEP Contractor