SAP GUI simple tutorials

Process Overview

Learning Objective Understand and perform a warehousing process for int. goods Time 90 min

Scenario Due to increasing sales output in your San Diego distribution center, the management has decided to install a Warehouse Management System there. These adjustments have just been completed. Now the new system needs to be tested. For this purpose, finished goods shall be requested from your manufacturing facility in Dallas and put in stock in San Diego using the new warehouse management system.

Employees involved Carolin Bruzik (Warehouse Supervisor) Jennifer Brown (Plant Manager San Diego) Sanjay Datar (Warehouse Employee) Yoshi Agawa (Receiving Clerk)

In order to receive goods from the plant in Dallas you need to create a stock transport order. Then you will send goods from the plant to the distribution center. As soon as you register the receipt of the goods in San Diego, you will create a transfer order for the received goods. Due to this order, the Warehouse Management will put the goods into stock. In the end, you will check if the goods were sorted into the correct storage bins.

Process description

WM 1: Display Material Inventory

Task View the inventory of your material. Time 5 min

Short Description Use the Easy Access Menu to display the inventory of your material.

Name (Position) Carolin Bruzik (Warehouse Supervisor)

1. To display the material inventory, follow the menu path:

Logistics ► Materials Management ► Inventory Management ► Environment ► Stock ► Stock Overview

Menu path

2. In the Stock Overview screen, enter DXTR1### as Material (replace ### with your number). Make sure that all other search criteria fields are blank and click on .

DXTR1###

3. In the following screen you see the global amount of your material on stock as well as the current amount in your Dallas plant which you will order the material from.

4. Click on the exit icon to return to the SAP Easy Access screen.

WM 2: Create Stock Transport Order

Task Create a stock transport order. Time 10 min

Short Description Use the Easy Access Menu to create a stock transport order. This means that you request material from another GBI plant instead of procuring it from a vendor.

Name (Position) Jennifer Brown (Plant Manager San Diego)

1. To create a stock transport order, follow the menu path:

Logistics ► Materials Management ► Purchasing ► Purchase Order ► Create ► Vendor / Supplying Plant Known

Menu path

2. In the Create Purchase Order screen, change the type of purchase order to Stock Transp. Order and accept any warning messages with Enter. Fill in US00 as Purch.Org., N00 as Purch. Group, US00 as Company Code and DL00 as Supplying Plant.

Stock Transp. Order

US00

N00

US00

DL00

3. Select to expand the Item Overview. Enter DXTR1### as Material (replace ### with your number), 10 as PO Quantity, SD00 as Plant, FG00 as Storage Location and 8 days from today as Delivery Date. Confirm your entries by clicking or pressing Enter.

DXTR1###

10

SD00

FG00

8 days from today

4. Compare your entries with the screenshot above.

5. Then, click on to save your order. You may receive a warning message which you can ignore by clicking on Save. The system will assign a unique stock transport order document number.

Stock Transport

Order Number

6. Please write down this number.

7. Click on the exit icon to return to the SAP Easy Access screen.

WM 3: Display Material Inventory

Task View the inventory of your material again. Time 5 min

Short Description Use the Easy Access Menu to display the inventory of your material again.

Name (Position) Carolin Bruzik (Warehouse Supervisor)

1. To display the material inventory, follow the menu path:

Logistics ► Materials Management ► Inventory Management ► Environment ► Stock ► Stock Overview

Menu path

2. In the Stock Overview screen, enter DXTR1### as Material (remember to replace ### with your number). Ensure that all other search criteria fields are blank and click on .

DXTR1###

3. Note that you still have the same amount of goods in Dallas. However, after double clicking on SD00 DC San Diego you can see that you have an On-Order Stock balance of 10 for your distribution center in San Diego.

4. Click on the exit icon to return to the SAP Easy Access screen.

WM 4: Display Material Inventory Value

Task View the value of your material inventory. Time 5 min

Short Description Use the Easy Access Menu to display the value of your material inventory.

Name (Position) Carolin Bruzik (Warehouse Supervisor)

1. To display the material inventory value, follow the menu path:

Logistics ► Materials Management ► Inventory Management ► Environment ► Stock ► Warehouse Stock

Menu path

2. In the Display Warehouse Stocks of Material screen, enter DXTR1### as Material (replace ### with your number). Ensure that all other search criteria fields are blank and click on .

DXTR1###

3. As you can see there is no total value associated with the DC in San Diego.

4. Click on the exit icon twice to return to the SAP Easy Access screen.

WM 5: Create Goods Issue

Task Create a goods issue from the issuing plant. Time 10 min

Short Description In this step, you will use the Easy Access Menu to issue the goods requested from your plant in Dallas to your distribution center in San Diego.

Name (Position) Sanjay Datar (Warehouse Employee)

1. To create a goods issue, follow the menu path:

Logistics ► Materials Management ► Inventory Management ► Goods Movement ► Goods Movement

Menu path

2. In the Goods Movement screen, change the Material Document drop down to Goods Issue and adjust the type of Goods Issue to a Purchase Order.

Goods Issue

Purchase Order

Note: A purchase order is the same as a stock transport order, you are technically purchasing the goods from the other plant, but it is a transport because the plants are under the same company code.

3. Input your Stock Transport Order Number in the blank space next to it.

Stock Transp. Order Nr.

If you have not written down the TO number you created in the second task, you may use the F4 help in the TO number field (first blank field next to the second drop-down field).

In the following screen choose the Purchasing Documents for Material tab by using . Then, enter DXTR1### as Material and press Enter.

DXTR1###

Now double click on your entry.

4. After your order number is filled in click on or press Enter.

5. When your order comes up select OK and enter Finished Goods as Storage Location by using the F4 help. Confirm your entries by clicking or pressing Enter.

OK

Finished Goods

6. Then, click on to save your issue. The system will assign a unique material document number.

Material Document Number

7. Click on the exit icon to return to the SAP Easy Access screen.

WM 6: Display Material Inventory

Task View the inventory of your material again. Time 5 min

Short Description Use the Easy Access Menu to display the inventory of your material again.

Name (Position) Carolin Bruzik (Warehouse Supervisor)

1. To display the material inventory, follow the menu path:

Logistics ► Materials Management ► Inventory Management ► Environment ► Stock ► Stock Overview

Menu path

2. In the Stock Overview screen, enter DXTR1### as Material (remember to replace ### with your number). Ensure that all other search criteria fields are blank and click on .

DXTR1###

3. Note that your amount of goods in Dallas has changed now. By double clicking on SD00 DC San Diego you can also see, that you still have an On-Order Stock balance of 10 for your distribution center in San Diego. This means that the goods have not arrived in San Diego yet.

4. Click on the exit icon to return to the SAP Easy Access screen.

WM 7: Display Material Inventory Value

Task View the value of your material inventory again. Time 5 min

Short Description Use the Easy Access Menu to display the value of your material inventory again.

Name (Position) Carolin Bruzik (Warehouse Supervisor)

1. To display the material inventory value, follow the menu path:

Logistics ► Materials Management ► Inventory Management ► Environment ► Stock ► Warehouse Stock

Menu path

2. In the Display Warehouse Stocks of Material screen, enter DXTR1### as Material (remember to replace ### with your number). Ensure that all other search criteria fields are blank and click on .

DXTR1###

3. As you can see the values associated with the material in Dallas has decreased. Also the value of Transit/Transf. for San Diego has now increased to the value of the goods on order.

4. Click on the exit icon twice to return to the SAP Easy Access screen.

WM 8: Create Goods Receipt

Task Receive goods at receiving plant. Time 5 min

Short Description Use the Easy Access Menu to confirm the receipt of goods from Dallas by creating a goods receipt.

Name (Position) Yoshi Agawa (Receiving Clerk)

1. To create a goods receipt, follow the menu path:

Logistics ► Materials Management ► Inventory Management ► Goods Movement ► Goods Movement

Menu path

2. In the Goods Movement screen, change the Material Document drop down to Goods Receipt, adjust the type of Goods Receipt to a Purchase Order, and input your Stock Transport Order Number in the blank space next to it. You may use the F4 help like explained in the goods issue task. Then, click on or press Enter.

Goods Receipt

Purchase Order

Stock Transport

Order Number

3. After your stock transport order comes up select OK. Make sure that SD00 is chosen as Plant, 101 as Movement Type and FG00 as Storage Location (for some of this information you may need to scroll over to the right to find it).

OK

SD00

101

FG00

4. Then, click on to save your receipt. The system will assign a unique material document number.

Material Document Number

5. Click on the exit icon to return to the SAP Easy Access screen.

WM 9: Display Material Inventory

Task View the inventory of your material again. Time 5 min

Short Description Use the Easy Access Menu to display the inventory of your material again.

Name (Position) Carolin Bruzik (Warehouse Supervisor)

1. To display the material inventory, follow the menu path:

Logistics ► Materials Management ► Inventory Management ► Environment ► Stock ► Stock Overview

Menu path

2. In the Stock Overview screen, enter DXTR1### as Material (remember to replace ### with your number). Ensure that all other search criteria fields are blank and click on .

DXTR1###

3. Note that your amount of goods in San Diego has changed now. By double clicking on SD00 DC San Diego you can see that the On-Order Stock balance is now zero for San Diego and its Unrestricted Use has been updated.

4. Click on the exit icon to return to the SAP Easy Access screen.

WM 10: Display Material Inventory Value

Task View the value of your material inventory again. Time 5 min

Short Description Use the Easy Access Menu to display the value of your material inventory again.

Name (Position) Carolin Bruzik (Warehouse Supervisor)

1. To display the material inventory value, follow the menu path:

Logistics ► Materials Management ► Inventory Management ► Environment ► Stock ► Warehouse Stock

Menu path

2. In the Display Warehouse Stocks of Material screen, enter DXTR1### as Material (remember to replace ### with your number). Ensure that all other search criteria fields are blank and click on .

DXTR1###

3. As you can see the value of Transit/Transf. for San Diego is now zero and its Unrestricted Amount and Total Value increased.

4. Click on the exit icon twice to return to the SAP Easy Access screen.

WM 11: Run Bin Status Report

Task Check the status of your bins. Time 5 min

Short Description Use the Easy Access Menu to run a bin status report which will display a detailed report of each storage bin within the specified warehouse.

Name (Position) Carolin Bruzik (Warehouse Supervisor)

1. To run a bin status report, follow the menu path:

Logistics ► Logistics Execution ► Internal Whse Processes ► Bins and Stock ► Display ► Bin Status Report

Menu path

2. In the Bin Status Report: Initial Screen, enter 100 (for your San Diego Warehouse) as Warehouse Number and *### as Storage bin (replace ### with your number). Then, click on .

100

*###

3. In the Bin Status Report: Overview screen you should see a list of all of your storage bins for the entire warehouse in San Diego. Double click on one of your storage bins to get detailed information.

Note: Your bin report might look different dependent.

4. Click on the exit icon twice to return to the SAP Easy Access screen.

WM 12: Create Transfer Order

Task Create a transfer order. Time 10 min

Short Description Use the Easy Access Menu to create a transfer order to place your goods into your storage bin. It is a handoff from inventory management to warehouse management. The system recognizes that there are goods that have been received, but need to be put away.

Name (Position) Yoshi Agawa (Receiving Clerk)

1. To create a transfer order, follow the menu path:

Logistics ► Logistics Execution ► Inbound Process ► Goods Receipt for Purchase Order, Order, Other Transactions ► Putaway ► Create Transfer Order ► For Material

Menu path

2. In the Display Transfer Requirement: List of Material screen, enter 100 (for your San Diego Warehouse) as Warehouse Number, DXTR1### as Material (replace ### with your number) and SD00 as Plant. Then, click on or press Enter.

100

DXTR1###

SD00

3. In the Transfer Requirements for Material screen, you should see a line item describing the goods just received for your stock transport order. The requirement number should be the same as the stock transport order number you received earlier. Make sure that the line item is selected and click on the button.

4. In the Create TO for TR 00000000XX 0001: Prepare for Putaway screen, hit or press Enter to copy your quantity of 10 from the Palletization section to the Items section. Enter 001 as Sec, STBN-7-### as Destination Bin (replace ### with your number) and use F4 to select Pallet Storage as Type. Confirm your entries by clicking or pressing Enter.

001

STBN-7-###

002 (Pallet Storage)

5. Then, click on to save your transfer order. The system will assign a unique transfer order number.

6. Please write down this number.

Transfer Order Number

7. Click on the exit icon twice to return to the SAP Easy Access screen.

WM 13: Confirm Transfer Order

Task Confirm your transfer order. Time 5 min

Short Description Use the Easy Access Menu to confirm the transfer order you created in the previous step. This is confirming that the goods are physically in the storage bin indicated in the transfer order.

Name (Position) Yoshi Agawa (Receiving Clerk)

1. To confirm a transfer order, follow the menu path:

Logistics ► Logistics Execution ► Inbound Process ► Goods Receipt for Purchase Order, Order, Other Transactions ► Putaway ► Confirm Transfer Order ► Single Document ► In One Step

Menu path

2. In the Confirm Transfer Order: Initial Screen, enter the TO Number from the previous task and 100 as Warehouse Number. Then, click on .

TO Number

100

Note: If you have not written down the number you can search for it using the transaction code LT23.

In the Transfer Orders: List of Resident Documents you have to fill in 100 as Warehouse number. Then, click on .

3. In the Confirm Transfer Order: Overview of Transfer Order Items screen, you should see an overview of your transfer order created in the previous step. Review all of the details to make sure you have the correct quantity and storage bin.

4. Then, click on to confirm your transfer order. The system will return a success message.

5. Click on the exit icon twice to return to the SAP Easy Access screen.

WM 14: Run Bin Status Report

Task Check the status of your bins again. Time 5 min

Short Description Use the Easy Access Menu to run a bin status report, which will display a detailed report of each storage bin within the specified warehouse.

Name (Position) Carolin Bruzik (Warehouse Supervisor)

1. To run a bin status report, follow the menu path:

Logistics ► Logistics Execution ► Internal Whse Processes ► Bins and Stock ► Display ► Bin Status Report

Menu path

2. In the Bin Status Report: Initial Screen, enter 100 (for your San Diego Warehouse) as Warehouse Number and *### as Storage bin (replace ### with your number). Then, click on .

100

*###

3. In the Bin Status Report: Overview screen you should see that the StorageBin STBN-7-### is filled now. Click on your material to display detailed information of this quant and check whether 10 pieces of your good are stored in your storage bin.

4. Click on the exit icon to return to the SAP Easy Access screen.