project initiation planning and execution

Presented By: Dikshith Reddy Mamidi

Institution: Kaplan Business School

Date : 28-01-2020

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 Introduction

 Smart sheet

 Wrike

 Trello

 Asana

 Basecamp

 Summary

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 Construction is a innovative field.

 The field requires a software that can complete the work on time by using new technologies.

 Software to be selected should have essential planning, monitoring and control tool.

 Software to be considered in the presentation are Smartsheet, Wrike, Trello, Asana and Basecamp.

The construction field is one of the most innovative field which requires the utilization of powerful software in carrying a number of activities. The field requires a dynamic software that will be able to address the issues arising collectively with the moving parts (Eroshkin et al., 2017). Therefore, the software to be selected need to be in possession of the tools needed in planning, monitoring, reporting and overseeing every bit of project lifecycle. Construction based software need to be in a position of being equipped with visual workflow which will help the collaboration of the parties associated (Ahmed, 2016). To analyze five software used in project initiation, planning and execution, examine their pros and cons with the help of their visual representations. Software to be examined include Smartsheet, Wrike, Trello, Asana and Base camp.

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 Communication is fundamental when it comes to the construction of a proper project.

 Smartsheet software also has the capability of properly managing the avalanche of paperwork normally involved in any construction project that is to be undertaken.

 Smartsheet software allows better management of the issues which arise the project development, supplying quick and alternative solution on how the solutions can be addressed.

Communication is fundamental when it comes to the construction of a proper project.

Smartsheet is one of the best programs which can be used in ensuring that

communication amid project development is streamlined and efficiency of the project is

maintained. Smart sheet allows the organization worksheet in a manner that

construction projects remains productive through increasing better communication

strategies (Babusiak et al., 2019).

Smartsheet software also has the capability of properly managing the avalanche of

paperwork normally involved in any construction project that is to be undertaken. Paper

work in any project can even go double the construction of the initial project. A project

might tell number of issues throughout its execution (Zhang, Zhang and Hu, 2016).

Smartsheet software allows better management of the issues which arise the project

development, supplying quick and alternative solution on how the solutions can be

addressed. This is because the software has the capacity of upholding collaboration

among the members, that is the clients, venders and the team itself. The outcome of all

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these is saving time and provision of accurate resource management strategies

Positive Software Feature

Leverages team collaboration: The software comprises of a simple, user friendly and also

an intuitive interface that is capable of improving user’s working ability. The software

allows the users who do not have technical resources as well as experience to enhance

their work in a dynamic nature and eventually adapt to the changes occurring. An

advantage with this is that it allows building upon a given idea all the way from planning

to execution within a short period of time (Zhang, Zhang and Hu, 2016). Proper

organization of work using the software allows removal of productivity killers like

excessive meetings. Collaboration and sharing have been streamlined, ensuring that any

available information is up to data and that information is shared to the right people at

the right time.

Automated business processes: Smartsheet software allows one automatically undertake

a number of simple rules. This implies that there is no need to hire IT experts when

solving number of issues. These automated features help in saving time taken in

executing certain processes. This helps in ensuring that no issues are overlooked. This

ensures that issues are responded to them with immediate effect (Zhang, Zhang and Hu,

2016). This also facilitates the collection of data.

Short comings

Results to delays in client projection: The software to a number of delays which results

to poor customer services and operating outside the budgets. The software fails to

prioritize the activities that need to be connected with available sales board. There are

points where the system might fail to meet the user needs and requirements.

Wastage of time and resources: In number of ways, smartsheet results to the collection

of inconsistent data, which might be aiming at ensuring that automation remains a

success. Not all processes are automated in smartsheets (Babusiak et al., 2019). The little

processes that are not automated results to the delays and repetitive consumption of

available resources. There should be ways through which these issues can be addressed.

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 Comprises of tools which makes it possible for the users of project planning, communication and also centralization streamline the workflow which they are tasked to undertake.

 Facilitates formulation of solutions towards specific services which are designed to ensure that every activity remains a success.

Wrike can be defined as an online project management software, which is also used as a

work collaboration platform which has the ability of enabling various teams deliver their

work on time and with speed. The software comprises of tools which makes it possible

for the users of project planning, communication and also centralization streamline the

workflow which they are tasked to undertake. Through the software, one can easily see

and trace through the individual team projects while generating and receiving real-time

reports on activities which have been undertaken (Kirilov, 2016). The software comprises

of the necessary flexibility and abilities of ensuring that the companies scale as required

and also implement the necessary solutions needed at a given time. The software also

facilitates formulation of solutions towards specific professional services which are

designed to ensure that every activity remains a success.

There are a number of reasons as to why Wrike can be recommended for use. The first

reason is made up of a platform, customized tasks and also simple integration features

that make it easy for the organization to sail through its activities (Kirilov, 2016).

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Positive Software Feature

Enhances collaboration and reporting: This software has the capability of ensuring that

members associated can integrate and meet each other easily, giving them time to

discuss important issues which are affecting them. This makes it possible to undertake

tasks within the specified time and place. This also allows quick reviews of what need to

be done as well as approvals of digital documents and images (Ayyagari and Atoum,

2019). The platform also allows the users tag various images which they need, and also

update them within the required time frame. All these activities allow for a further

analysis of work to be done.

Offers customizations and ready solutions: The software comprises of a number of

customized workflows and fields. It also comprise of folder structures that are highly

flexible. This makes it possible to create any work with the aim of addressing any

challenge which they might come across (Ayyagari and Atoum, 2019).

For instance, the software is equipped with tools like Gantt charts, resource workload

and management tools which are responsible in ensuring that visual dashboards are

navigated through in a very simple way.

Short comings

The pricing is too high: Although the software provides a free plan of five days and up to

5 users, most of the elements provided here are limited. Accessing the full services is

costly. “The Professional plan is priced per user per month for groups of 5, 10, and 15

users. It includes full project planning and collaboration features, advanced integrations,

shareable dashboards, collaborators, and storage space. The higher plans include all

features of the previous lower plan in addition to more features.”

Permissions: When making use of the Wrike, it is recommended that permission remains

checked more regular. Literally, one should be cautious of the kind of solutions being

allowed to run within the organization.

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 Trello is one of the most common project management platforms utilized in the field of construction.

 The more the complexity of the project increases, the more limited the software becomes.

 This makes it difficult for the software to fully accommodate what need to be accommodated.

Trello is one of the most common project management platforms utilized in the field of construction. The software is currently in use by most of people across the world. Some advantages that are associated with the software like simplicity limits its application in the business industry (Alawneh & Aouf, 2016). The more the complexity of the project increases, the more limited the software becomes. This makes it difficult for the software to fully accommodate what need to be accommodated. Positive Software Feature Extremely simple to use: The extreme simplicity of the software ensures that even unskilled personnel are in a better position of navigating through the software. This makes the operations very simple. Active community: the software allows active communication and participation from the parties which take part in project management and development. Integration is also important as it allows various people to be held responsible for any activity that is taking place (Alawneh & Aouf, 2016). Lots of Integration: The software is made up of a maximum number of integrations with other programs. Integration allows the automation of activities in various ways that automates the issues which need to be done. Short comings Too simple: The fact that a software is too simple can be received with a number of ideas. Although some might think that if it is too simple, then it is the best to use, this is not the case to do with project management. With this software for instance, project

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management might be too complex, comprising of operations that are heavy to solve and also handle (Alawneh & Aouf, 2016). In such a case then, the simplicity of using a given software becomes a disadvantage and not an advantage anymore. Absence of Gantt charts: Gantt charts are important tools which need to be used in presenting crucial setting of various data and information. Their absence then implies that data presentation is limited in a number of ways. The information output remains essential in presenting the information that they might need.

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 Multiple project management software has become more popular in every day’s activities.

 The construction field for instance has incorporates a number of activities that aim at intensifying the activities which aid the entire process of management.

 Asana can be defined as “cloud-based software where users create a virtual workspace in order to collaborate for the completion of a project. It enables a manager to create tasks as part of a big project, assign them to specific members, and provide them with a deadline.”

Multiple project management software has become more popular in every day’s activities. The construction field for instance has incorporates a number of activities that aim at intensifying the activities which aid the entire process of management. “The demand for efficient services and cost-effective operations has paddled the journey towards the creation of software and tools that provide support to organizations. Asana, a popular project management tool, can be used for both team projects and personal purposes and recognizes the challenges of relying solely on email exchanges when it comes to leading a team on a project.” (Horvath, 2019) Asana can be defined as “cloud-based software where users create a virtual workspace in order to collaborate for the completion of a project. It enables a manager to create tasks as part of a big project, assign them to specific members, and provide them with a deadline.” (Horvath, 2019) Positive Software Feature It is good for meetings: with Asana, organizing for meetings becomes even easier, making it easier to handle them. This is because the software can allow creation of meeting agendas. Asana also has the capacity of delegating after meeting activities once the meeting is through. Good for bug tracking: Bugs are always everywhere. Teams can also create a bug in projects at Asana. Asana non-users can be in a position of creating bugs in Asana and submit them to the appropriate project. The capacity of tracking them makes it possible in ensuring that everything is in control (Parsons et al., 2018).

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Short comings Too many features: Fundamentally, Asana is never suitable for small teams, organizations and also projects. This is because the project comprises of too many features which make it even more complex in all issues which they take part in. Tasks are only assigned to one person: All the tasks are majorly assigned to one individual. This is different from alternative software which allows multiple allocation of tasks to more than one person at a go. The rationale behind assigning the activities to one person is to ensure that there is little or no confusion about the same.

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 Most business in the contemporary world heavily rely on the “concerted efforts of its teams and members for its success.”

 This has resulted to the adoption of a number of software.

 Basecamp is one of them that is essential in keeping the communication and exchange of information.

Most business in the contemporary world heavily rely on the “concerted efforts of its teams and members for its success.” This has resulted to the adoption of a number of software, and Basecamp is one of them that is essential in keeping the communication and exchange of information. This is one of the organized icons, making it attractive to the users. Positive Software Feature Tracks deadlines of activities: The software has these capabilities because it allows the user to make any necessary updates of what need to be done at a given time. The real time updates offered by the organization are also helpful because they fix any potential bugs (Marques and Bernardino, 2019). Auto update feature: This feature allows the software receive a number of updates without necessarily taking part in the fuss. This automatic feature is known as check ins. Short comings Lacks time tracking feature: Time tracking is one of the important elements of project management. Therefore, making use of a software that does not track the time spent is an indication that a number of projects that the software will oversee might end up failing (Kirilov, 2016). Lacks a starring feature: Individuals who have been making use of Google understands well the manner in which starring feature is important. Basecamp lacks this feature, making the software questionable as compared to alternative software.

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 All software are applicable in construction field.

 Serve a similar purpose.

 Their efficiency and applicability varies because of their power.

 They have unique merits and demerits.

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