complete answer

Project Management Assignment Guidelines

2021

Dr. Andre Samuel

General Tips • This component requires the use both

theoretical (journals, texts) as well as practitioner references in your work.

• Please use Harvard Referencing System to cite sources and produce your Reference List http://libweb.anglia.ac.uk/referencing/harvar d.htm

• It is also important that you apply the context of the case to your discussions

• Remember you are making recommendations

Core Texts • Maylor, H., 2011. Project Management Fourth ed., Financial Times/ Prentice Hall

https://primo.anglia.ac.uk/primo- explore/fulldisplay?docid=TN_dawson9780273743521&context=PC&vid=ANG_VU1& search_scope=CSCOP_APU_DEEP&tab=default_tab&lang=en_US

• Lock, D., 2018. Project Management, Milton Taylor & Francis Group https://primo.anglia.ac.uk/primo- explore/fulldisplay?docid=44APU_ALMA51103637920002051&context=L&vid=ANG_ VU1&search_scope=CSCOP_APU_DEEP&isFrbr=true&tab=default_tab&lang=en_US

• Kerzner, H., 2017. Project management : a systems approach to planning, scheduling, and controlling Twelfth ed., Hoboken, New Jersey : Wiley https://primo.anglia.ac.uk/primo- explore/fulldisplay?docid=44APU_ALMA2165602290002051&context=L&vid=ANG_V U1&search_scope=CSCOP_APU_DEEP&isFrbr=true&tab=default_tab&lang=en_US

• Project Management Institute 2017. A guide to the project management body of knowledge (PMBOK guide). Sixth ed., Newtown Square, Pennsylvania : Project Management Institute, Inc. https://primo.anglia.ac.uk/primo- explore/fulldisplay?docid=44APU_ALMA2170497810002051&context=L&vid=ANG_V U1&search_scope=CSCOP_APU_DEEP&isFrbr=true&tab=default_tab&lang=en_US

Report Requirements • Report Title : Best practices in Project Delivery for a

regional transport provider • The report should detail the approach you will take to

deliver the project at LOCLBus and will detail best practice in Project Management, including, but not limited to: – Balancing cost, time and quality – Stakeholder involvement – Risk Management – Team structure between the three companies – Plan for strong communications with the selected suppliers and

internal team – Supplier choice and management – Project management processes and methods to be used

(methodology)

Required Appendices

• Appendix A- Risk Register • Appendix B- Project Plan (Gantt Chart) • Appendix C- Stakeholder Matrix • Appendix D- Project Charter

Report Structure

1.0 Introduction – Define Project Management – State that project success is measured in terms

of Time, Cost and Quality • Project success = min time + min cost + max quality

– Purpose and Outline of the paper. What will be analyzed in the subsequent sections

• 2.0 Project Methodology – Define Project Methodology – Introduce the array of project methodologies.

(PMI, PRINCE 2, Agile/SCRUM) – State choice for this project – Explain why i.e. justification – How chosen methodology works (Processes,

Principles, Tools and Techniques etc)

• 3.0 Project Charter • Discuss the purpose of the Project Charter • Discuss the key elements of a Charter • Make reference to the LOCL Bus Project Charter in

Appendix D

• 4.0 Stakeholder Involvement – Discuss the stakeholder management processes:

• Identify stakeholders, Analyse Stakeholders, Manage Stakeholders – Use literature to explain how it is done – Give examples of stakeholders from the case study – Include LOCL Bus Project stakeholder register in the body – Make reference to the LOCL Bus Project Stakeholder matrix

in Appendix C

• 5.0 Project Planning – Discuss the Time management processes

• Identify activities, Estimate duration, sequence activities – Use literature to explain how it is done – Discuss the plan for the LOCL Bus Project i.e. give an overview

of the plan (Gantt chart developed) – Give assumptions, key dates and general phases etc. – Make reference to LOCL Bus Project Plan in Appendix B

• 6.0 Balancing Time Cost and Quality – Introduce and discuss the Triple constraints of a

project • Include diagram of Iron Triangle

– Discuss the need for Project Monitoring and Control of these constraints • Use literature to give details of how it will be done • Discuss the need to detect variances from the plan • Discuss the use of progress meetings, could include template

as an additional appendix • Timings of these meetings

– Discuss possible control actions and the trade offs that can be made: • Make the point that three constraints are interrelated

and involve trade-offs i.e. one side of the triangle cannot be changed without impacting the others.

• So through, control actions, the triple constraints continuously faces conflicting demands and competing priorities.

• Then discuss the 3 basic trade offs:

– Maximizing Quality

» Discuss the implication of attempting to maximise Quality:

» necessitates an increase in me (T↑) and/or cost (C↑).

» If cost remains unchanged, then the project can be delivered good (because Q↑) and cheap (because C fixed as planned) but not fast (because T↑);

– Minimizing Time

» Discuss the implication of attempting to reduce Time:

» necessitates a reduction of scope/quality (Q↓) and/or an increase in cost (C↑).

» If Quality needs remains unchanged, then the project can be delivered fast (because T↓) and good (because Q fixed as planned) but not cheap (because C↑);

– Minimizing Cost

» Discuss the implication of attempting to reduce Cost:

» necessitates a reduction of scope /quality (Q↓) and/or an increase in me (T↑).

» If time remains unchanged, then the project can be delivered cheap (because C↓) and fast (because T fixed as planned) but not good (because Q↓).

• Use supporting literature and diagrams to justify the above explanations

• Throughout the explanations give examples relevant to LOCL Bus based on the case study information

• 7.0 Risk Management – Discuss the Risk management processes:

• Identify risks, analyse risk, mitigate risks – Use literature to explain how it is done – Give examples of risks from the case study – Make reference to the LOCL Bus Project Risk Register in

Appendix A

• 8.0 Project Team Structure and Communication – Discuss the importance of project organization – Outline that for LOCL Bus a matrix structure will

be established – Give details of the project team composition

(persons) and general project roles – Could create a Responsibility Matrix – Draw a diagram of the Matrix Structure i.e. the

integration of the project team with LOCL Bus functional Organization Structure

– Discuss the communication channels that will be established with the suppliers • Identify project team member/s that will have this

responsibility • Develop a communication plan that includes

communication with external and internal teams

• 9.0 Supplier Choice and Management – Discuss the importance of proper procurement

• (5 R’s) • Value for money

– Discuss very briefly the procurement process: • Use literature to explain basic steps to procurement • Focus on the Evaluation and Selection stage

– Discuss criteria to be use for evaluating the suppliers for LOCL Bus Project

– The weighting for these criteria and minimum requirements (pass) for each criteria. Draw up a table to show this.

– Discuss who will form the Evaluation committee – Discuss the use of Product Demonstration and Weighted

Evaluation matrix • Discuss what type of contract would be used • And key issues to be managed during the contract

administration

• 10.0 Conclusion – Provide a summary of the key points from the

above discussions. – Roughly 150 words.

Report Format • Title Page • Table of Contents • 1.0 Introduction to 10.0 Conclusion • Reference List • Appendix A- Risk Register • Appendix B- Project Plan (Gantt Chart) • Appendix C- Stakeholder Matrix • Appendix D- Project Charter • Other Appendices if necessary

Disclaimer • This is guideline is not a prescription, but

rather an outline of the basic structure and contents required to meet the minimum requirement of the assignment.

• It is therefore flexible • It does not guarantee any particular

grade/mark • Your final grade/mark is determined by your

application, use of literature and academic rigour in answering the questions.