Assesment 1

Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888

Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888 Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184

BSBPMG522 Assessment 1 v2.2 Page 1 of 4

BSBPMG522 Undertake Project Work

Assessment Task 1 - Presentation and Written Responses

Part A

Assessment description

Student must identify the names of the project management software investigated, benefits of using

this particular software and any down-sides to using this software. Candidates are to provide a 5

minute presentation to the class, outlining their findings.

Procedure

1. Conduct an internet search to find two or three different project management software products.

2. Identify the advantages and disadvantages of using each product, for various elements of a project.

3. Compare and contrast the products examined, making a recommendation of a particular product, if appropriate.

4. Present findings as a presentation to the class using appropriate PowerPoint.

Specifications

Student must include:

 Evidence of project management software research undertaken.

 Demonstrated understanding of requirements of project management software features.

 PowerPoint presentation.

Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888

Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888 Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184

BSBPMG522 Assessment 1 v2.2 Page 2 of 4

Part B

Question 1

What is project management? Describe the project management process.

Question 2

Define “work breakdown structure”? Explain how the work breakdown structure will be useful to

simplify the project task?

Question 3

You are required to analyse one of the following for Qantas:

- Vision statement

- Mission statement

- Strategic plan

- operational plan

Identify the objectives for Qantas. Describe a project that might be implemented to achieve the

organisation's objectives. Clarify and explain how the project would help to achieve the

organisation's objectives.

The following link will direct you to Qantas best practices document:

https://www.qantas.com.au/infodetail/about/corporateGovernance/BusinessPracticesDocument.

pdf

Question 4

You are working on a project to move the contents of an office from one location to another. You

will need to move heavy furniture such as desks, filing cabinets, lounges and photocopiers. What are

the potential risks? Formulate a risk management plan for the project and consider any relevant

legislation.

Question 5

What is Gantt chart? Explain the purpose of a Gantt chart in project management?

Question 6

You are employed as a supervisor at the local mail distribution centre. The centre wishes to develop a

new staff recruitment and selection process, to be implemented within the next three months. You

have been assigned the responsibility of project manager. What type of recordkeeping system would

you establish and maintain throughout the project? Why would you use this type of system? Why do

you think it is superior to other recordkeeping systems?

Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888

Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888 Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184

BSBPMG522 Assessment 1 v2.2 Page 3 of 4

Question 7 You are employed as a supervisor at the local mail distribution centre. The centre wishes to develop a

new staff recruitment and selection process, to be implemented within the next three months. You

have been assigned the responsibility of project manager.

You are required to complete the following:

1 . Identify appropriate project management tools and describe how they can be accessed.

2 . Provide an example of the tool and outline how it relates to your project.

3 . Develop a project budget for this project.

4 . Describe how you would finalise the centre's project plan for this project, and how you

would identify any necessary approvals to commence the project. Explain your approach to

gaining approval. How do you know your project plan is finalised?

5 . How would you monitor and manage project finances, resources (human, physical and

technical) and quality? Do not limit your ideas to methods used in the text. Why would you

use these methods? Why do you think it is superior to other monitoring methods?

6 . Complete a progress report that could be forwarded to stakeholders.

Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888

Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888 Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184

BSBPMG522 Assessment 1 v2.2 Page 4 of 4

Presentation Checklist

Presenter:

Date:

Topic:

Presentation Effectiveness Criteria

To what extent did the presentation represent

the following features? Yes

Needs

Work No Comments

1. Purpose communicated clearly.

2. Organized and easy to follow.

3. Presenter exhibited a good understanding of topic.

4. Presenter was well-prepared.

5. Presenter spoke clearly/effectively

6. Time for presentation used effectively.

7. Slides enhanced presentation.

8. Presenter responded effectively to audience questions and comments.

9. Presentation was done in a way that engaged audience.

10. Enough information has provided about presentation topic.