Plan and manage conferences

Course Code and Name:       BSB50407   Diploma of Business Administration

Unit Code:                              BSBADM503B

Unit Title:                                Plan and manage conferences

For this assessment you are required to answer all of the questions. You are permitted to research the answers by reading your text book, theory notes and accessing the internet. If more room is needed label each task with the question number and use headings or dot points to make your work clear for your trainer and assessor.

Please follow the Referencing Guide contained on your Course handbook.

Please attach a student assessment cover sheet to each unit submission. You must complete the cover sheet in full detail.

Question 1

Research the definitions of following words or phrases that are directly linked to Plan and Manage Conferences.  The purpose of this research is to ensure you understand some of the terms used that relate to conference organisation.  Attach your definition or explanation to each word or phrase.

1. Conference program a large official meeting, usually lasting for a few days, at which people with the same work or interests come together to discuss their views”…Oxford English Dictionary
   
   

2. Speakers/presenters

    

3. Promotion strategy, Marketing: The choice of a target market and formulation of the most appropriate promotional mix to influence it
   
   
   

4. Acceptances are recorded

5. Fees receipted

6. Participants special needs are identified

7. Pre-conference information is despatched

8. Registration procedures

9. Contingency arrangements to ensure the smooth running of the conference

10. Board of Management

11. Steering Committee

12. Supervisors/team leaders

13. Audio-visual equipment

14. Booths or stalls

15. Planning tools, Gantt Chart

16. Registration of Australian Business Number, ABN a unique identifier issued by the Australian Business Register which is operated by the Australian taxation Office.

     

     

17. Plenary sessions

18. Information kits

19. Administration procedures, e.g. recording attendees, absentees, transport arrangements

     

     

     

     

    Question 2

    Go on to the internet and choose any conference or event and answer the following questions:

• What strategies have they used to capture their audience?

• What types of promotional material have they used?

   

       Question 3

                    a)What kind of information is required in order to successfully prepare for the planning of a    

                    conference?(4 items with reasons)

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       b) Why is it essential to have an understanding of the costs and expected attendance at a conference?

                  c) What other information (other than costs) is required to assist in setting fees (attendee    pricing) for a conference.(Two more considerations)

       Question 4

              To reach potential attendees:

              What are the best methods of communication? Explain your selection

 

 

 

			Imagine Education Assessment Case Study Part B

 

Course Code and Name:       BSB50407   Diploma of Business Administration

Unit Code:                              BSBADM503B

Unit Title:                                Plan and manage conferences

Question 1

Please answer the following questions that relate to Plan and Managing Conferences.   Use your work or life experience to explain and write your responses.      In this instance, you can relate “conferences” to any gathering or event that you have been to that has needed some significant organisation.   The following is a list of examples to give you some ideas.

• A football club barbecue day

• A wedding

• An engagement

• A music festival

• A bike rally day

• A big sporting event (not just a game)

1. Name the event that you have chosen, and the location.

2. What was your role in participating in the event or gathering.

3. In your opinion was the event a success. Name the main reason in relation to event goals

4. If the event was a success, explain in detail why it was a success.   Address issues such as location, promotion, access to the venue, quality, catering, weather protection, customer service, facilities, amenities or any other facets of the event that you think contributed to its success.(Minimum of 5 aspects)

1. If the event wasn’t a success, write a detailed description of why you think it was not a success.

Explain what you would do to improve the event if you were responsible for managing it.

1. Make two recommendations you would like to make regarding improvement to your chosen event.

 

 

 

			Imagine Education Assessment Project Part C

 

Course Code and Name:       BSB50407   Diploma of Business Administration

Unit Code:                              BSBADM503B

Unit Title:                                Plan and manage conferences

Your task is to organise a conference suitable for and relevant to the industry that you work in and the organisation that you work for.

The conference will go for 2 days and will have at least 30 people attend.

For this task you will need to put together a Conference Report set out as per the layout instructions and with the following inclusions:

Layout instructions:

• The first page of your Conference Report must be a title page including the title of your plan, your name, student number and date it will be presented.

• The second page of your Conference Report must be a contents page outlining each section (as per the below inclusions) and the respective page numbers.

• Use the below section headings as headings in your report.

• Begin each section on a new page.

• Include a header on each page with your name and student number.

• Ensure that each page is numbered.

   

1. Select and explain the purpose and topic of your conference.

2. Identify the most appropriate style for your conference. (set up and layout of rooms)

3. Design a checklist that you could use to assist you in selecting/assessing a conference venue.

4. Write a program/agenda for your conference.(Include all meetings, exhibitions, catering, breaks)

5. Write a confirmation letter that could be sent out to selected speakers.

6. Identify the target audience for your conference.

7. Design a registration form for your conference.

8. Design an evaluation form for your conference to be given to participants at the end of the conference to determine its success.

9. Write a letter to be sent to attendees once they have registered for and paid in full for the conference.

10. Outline the procedures you would establish to ensure swift facilitation of registration at the venue.

11. Design a form that speakers could complete to outline their conference requirements.

12. Create a contingency plan for at least two contingencies that are necessary for your conference.

13. Explain how you will make provisions for attendees with special needs.  Briefly outline two of these provisions and explain why they might be necessary.

14. Outline the method that might be utilised to publish and distribute conference papers.

15. Research, locate and briefly outline  the influence of laws relating to planning and administering  a conference: Cover the following legal aspects:

    a) Workplace health and safety

    b) Environmental sustainability

    c) Anti-discrimination

    d) Industrial relations

    Name the law; define its purpose and give an example of how it (the law) applies to the managing of conferences, for each of the four.